Beginner Workflow - Selling tickets via website
Would you like to start organizing your event but do not really know where to start? We can help you by suggesting a workflow.
This guide will take you through a common workflow of selling tickets through your event website
In the Company Settings, Click on EVENTS in the left side menu. Then create a new event.
Your main event summary page will look like this:
1. Edit Details
The first step in creating an event is to set the Event details.
Click on EVENT > DETAILS.
Here you can set the structure of your event and input important information such as event dates & times, security, time zones, currency etc...
To learn more click here: Event Details
You can configure any tools ON/OFF for your event.
To take a look at the tools Click SETTINGS > TOOLS
To learn more about event tools click here: Event Tools
Start uploading your content to the event for your attendees to view via the website or the app. Click on the links below to learn more:
- Who will speak at your event: SPEAKERS
- Who is supporting your event: SPONSORS
- Add Photos: Photo Gallery
Next you can upload your agenda to the platform.
Click on AGENDA > ACTIVITIES.
The agenda is where you place all the activities that you will have at your event.
To learn more about Agenda click here: Agenda Management
Using this tool, you can manage and control your tickets by:
- Adding event ticket types (differentiating, for example, whether it is a half-entry or a full entry);
- Pricing tickets;
- Defining which entrance the attendee should use.
To begin creating your tickets, click MARKETING > TICKETS > TICKETS
To learn more about Ticket Management click here: Ticket Management
You can manage and control all discount coupons by:
- Adding event discount coupons
- Defining the amount of coupons and discount the percentage of each
To do this, click on MARKETING > TICKETS > COUPONS
To learn more about Coupons click here: Coupons
By clicking MARKETING > TICKETS > PAYMENTS you will be able to track your ticket sales for your event in real time, including your revenue received, pending revenue and creating manual payments.
To learn more about Payments click here: Payments
8. Integration with Paypal, stripe or wirecard
With these integrations, your ticket sales payments can be processed automatically, if using a personalized webpage for ticket sales.
To explore this functionality, click SETTINGS > INTEGRATIONS
To learn more about Integration with Paypal click here: Integration with Paypal
To learn more about Integration with MOIP/Wirecard click here: Integration with MOIP/Wirecard
9. Registration form
Now you're ready to work on your registration form.
Click on MARKETING > REGISTRATION > REGISTRATION FORM.
Create the registration form for your invitees. Add unlimited questions and choose from a selection of different answer types, including parental.
Click here to learn more: Registration form
Now you can start to easily build your website.
To start, click on MARKETING > LANDING PAGES > WEBSITE.
You'll be able to create a customized Website for your event in a few minutes, select the sections you would like to add, from the left side menu and the data will be pulled automatically from the platform with the content you previously entered.
The registration form can be made available on the website.
To learn more about building your website click here: Website
Now you can start uploading Invitees. The invitation list of the event allows the creation of a personalized invitation.
To begin importing your invitee list Click on PEOPLE > INVITEES
To learn more about uploading your invitees click here: Invitation List
12. Confirmation email
Once your invitees have registered to the event they will receive an automatic confirmation email.
You can configure this conformation email to be designed how you like and also add important information such as App download links.
To design your confirmation email go to MARKETING > COMMUNICATION > AUTOMATIC EMAILS
You can also turn this automatic email off, in the scenario in which you wish to send targeted confirmation emails to separate attendee groups. This scenario would need the use of Custom Lists & Email Creator
To learn more about the confirmation email click here: Confirmation email
13. Email Creator
You can create and design an email to send out to your invitee list or custom lists containing your website link or simply the registration form.
To go to the email creator click MARKETING > COMMUNICATION > EMAIL CREATOR
To learn more about creating an email click here: Email creator
Once your attendees have registered to the platform, you can view and control the information in the attendee page.
You can also add attendees directly to your event (if confirmation email is ON your attendee will receive a confirmation email when manually added to the platform)
To view your attendees click on PEOPLE > ATTENDEES
To learn more about attendees click here: Attendees