People Lists

Using the agenda you can set up People Lists and associate them with separate activities, ensuring that only participants in a given list can see the activities and enroll in them.


If there is no list added, the activity will remain open for all or in compliance with the administrator's default setting.

Prerequisites for creating segmented schedules

To work with the segmentation of lists, the following steps are required:

  1. Create the attendee target list (s) - see Custom List
  2. Create an activity in the Agenda - see Agenda Management
  3. Link each activity with a group of attendees

Once the lists of people and the activities on the agenda have been created, you can go to the activity schedule and direct which activities will be part of each group's agenda.

To include the new list of attendees in an activity, click Agenda > Activities > and then click Edit.

Event > Activities > Edit

Choose the Activity you want, 

Choose the activity

Then a window will appear on the right side, click People lists.

People lists


                                                  

    

The next step is to choose which list you want to associate with each of the activities. Always remember that only the people on the list can see and choose that activity. Select a list from the drop down menu and then press  Add list. When you have finished, press End to complete editing.

Add list


                         

All activities that are not linked to a list of attendees will be visible to everyone in the event!

To delete a list of people from an activity, simply click the orange trash icon and then End.

Is it possible to add an attendee to more than one list?

Yes, each attendee can be added to several lists, and thus see all activities linked to that list

Can an activity be linked to more than one attendee list?

Yes, an activity can be linked to as many attendee lists as necessary, so that all people from all the linked lists can see and subscribe to this activity

What happens to an attendee's agenda if you remove an attendee from a corresponding list?

In this case, the person will be unsubscribed from all activities linked to that list, and you will no longer see those activities on her schedule

What happens if I change the schedule of an activity in the calendar that already has attendees from one or more subscribed lists?

In this case, the system will check the attendees' agenda one by one and if they are enrolled in another activity in the same period, they will lose their enrollment in the activity that has been changed, and therefore will be unsubscribed from it

Is it possible to not give attendees the option to register / unsubscribe from the activities on the agenda?

Yes, there is a tool that allows, in real time, to enable editing for enrollment / unsubscribe in activities by attendees.

Is it possible for attendees to be enrolled in more than one simultaneous activity?

Yes, there is a tool that allows in real time, the ability to enable editing, to allow or block enrollment in more than one simultaneous activity. To learn more, take a look at the article on concurrent calendars:  Agenda Management

What happens when you remove an attendee from a list and add them to a new list?

He will lose his subscription to every activity in the first list that has been deleted, and then all the auto-enrollment activities in the new list will already be entered in his calendar, and he will see all the activities available for the new list that has been added .

Is it possible to block the attendees from enrolling in activities?

Yes. We have two options.

  1. In the first one you can enable the Schedule Lock feature in the Event Tools. If you choose this option, all activities will have this enrollment lock.

  1. The second option is to use the Chains feature. In this case only the selected activities will have the enrollment lock.

Is it possible for an attendee to enroll in simultaneous activities?

Yes, it is. You must enable the Concurrent Schedule feature in the Event Tools.



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