Permission Levels for Attendees

You can choose the level of access that each attendee will have on the platform.

Attendees can have different roles in your event. The different levels can be specified by the admin of that specific company and they can optimize the control necessary to maintain the organization and success of your event.

Types of Permission

There are 6 types of permission in an event:

  1. Admin: Administrators can modify all the information of the event, in the back-end and inside the virtual lobby. Click here to learn how to add an administrator to your event.
  2. Presenter: A guest speaker of your event can enter all activities with control of their camera and microphone, and have screen sharing capabilities. Click here to learn how to add a presenter to your event.
  3. User: Are able to download the app and use the features. They are not able to edit any information about the event. Click here to learn how to add users to your event.
  4. Data Collector: Can collect information, such as access control, and read attendees' QR Codes. This is used for in-person events only. Click here to learn more about data collectors.
  5. Interpreter: Can access the console to perform simultaneous language interpretation. Click here to learn more about interpreters and audio interpretation channels.
  6. Staff: They have full admin permissions on the front-end (Virtual Lobby, My Account, My Agenda, My Forms, Networking) but cannot access the back-end of the platform.

In addition, you can also set attendees as the following:

  1. Host: This is not a permission level, however, any attendee can be assigned as a room host, and will be provided with admin permissions for that specific activity. They will also be responsible for the control room live stream.
  2. Linked Speaker/Attendee: This is not a permission level, however, speaker profiles can be linked to attendee profiles, so when they are outlined to speak at an event, they will be provided with presenter permissions for that specific activity.
To find out how to set a host, or to link a speaker profile to an attendee, click here.
  1. People in Sponsor Rooms: This is not a permission level, however, any attendee can be assigned to the People tab in Event > Sponsors, and will be provided with presenter access for your Sponsor Room.

What can each permission level do in my activities?

The following table depicts what abilities each has, and if this is related to all activities within your event, or specific, dependent on the attendee being linked to the event via host or speaker options.

What can each permission level do in my activities?

The private chat is meant for presenters when presenting in a session. Admins, staff, and room hosts also have access to the private chat even when not presenting.
The permission to enter the room before the activity starts can also be defined by the event organizers by setting up the access policy for the event or for each activity. This will affect all permissions, from administrators to users.

What can each permission level do in my Sponsor Rooms?

The following table depicts what abilities each has, and if this is related to all Sponsor Rooms within your event, or specific, dependent on the People you have added in your Sponsor Room.

What can each permission level do in my Sponsor Rooms?
The private chat is meant for presenters when presenting on a sponsor session. Admins, staff, sponsor reps (on sponsor booths), room hosts also have access to the private chat even when not presenting.
Click here for further information on how to switch from live to on-demand content on sponsor rooms.

How do I change the attendee's permission?

You can edit the attendee's permission either manually or in bulk.

Manually

To change the permission level of your attendee, go to People > Attendees, click on Edit, and select your desired option from the Permission dropdown menu. Press End to save your changes.

change the permission level of your attendee

In bulk

  1. To change the permission level of your attendees in bulk, on the attendees' page, click on Edit (cog icon) and tick the checkboxes that correspond to the attendees you wish to edit its permissions;
  2. A window will pop up on the right-hand side and under Update field you should select Permission;
  3. A new field called With value will be displayed for you to select which permission you wish to grant to the selected attendees;
  4. Once you have selected the desired permission, press Run bulk operation;
  5. A window will pop up asking you to confirm the operation. You should press Run.

Change permissions in a bulk


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