Itinerary with Personalized Messages

Updated 3 months ago ​by Renata Carvalho

Itinerary with personalized messages

This feature helps organize the logistics (or any information) of attendees who will attend your event. The feature enables organizers to send attendees logistics and travel information (or any other type of specific information). Event Organizers can then upload information regarding attendees flights, hotel rooms and / or transfers onto the platform.

Additionally, the in-app tab named 'Itinerary' explains the event instructions  for attendees, letting them know details of when and where to arrive for the event, lodging information, and their transfers. The organizer can upload this information using the attendee's spreadsheet in admin mode on the platform, additionally, organizers can include with the spreadsheet individualized information for each attendee.

How to Insert unique information for each person

There are two options of entering this information on the platform.

Option 1 - Individually

Sending information one by one, individually, through the InEvent platform.

To do this just click on 'PEOPLE' > ‘ATTENDEES'Then click on the 'EDIT' button in the top right corner.

 Click on the desired person and a window will open to the right side of the screen which displays the person's information.

Outlined in the image below:

In the details window to the right, scroll down to 'Intro/Message/Itinerary'

To send the message you just have to fill in the information regarding the  ITINERARY / LOGISTICS  and then click on the 'END' button in the top right corner to Save.

Option 2- Insert in bulk through a spreadsheet.

Sending messages to everyone using an imported spreadsheet.

To do this, you will need to download the default file of attendees in   'PEOPLE'> 'ATTENDEES'> 'EDIT'

Then in the top left corner, press the 'IMPORT' button and click on 'DOWNLOAD DEMO FILE'

Outlined in the image below.

The default file is in an Excel spreadsheet that organizers must fill in and then import back onto the platform.  All entered information is updated automatically whenever you import in a new file with attendee information.

To send a message to all attendees, you just have to fill in the column that asks ‘What exclusive message should this person receive?’ in the spreadsheet. 

Hint: copy-pasting or dragging down the cell can aid in replicating messages.

Once you have finished entering the information, you need to import the excel sheet back on to the platform, to do this click on the 'IMPORT' button and then press the green folder button, choose the excel file and then click on the blue 'IMPORT' button.

Once you have completed the import, a message box will show confirming the import of the excel sheet. Click 'END' in the top right corner to finish editing.

For more information about Import and Export spreadsheets, click here:Import / Export Spreadsheet .

How will the user view the itinerary in the app?

To view the Itinerary in the app, Press the 'MENU' tab then in the 'Event' field press on 'ITINERARY'

The user can then view the event Itinerary you sent for them. 

Here is an Example below: