Hotel Room Choice

The feature allows the creation of a list of rooms and with the option to insert attendees into rooms.  The attendee will have access and can analyze the information of each room (name, description, capacity, guests present in it and exclusive message).

In order for the feature to be made available, it must be enabled in Event Tools
Screenshot of the room lists tool.

There are also optional tools that can be used, depending on your workflow.

Full rooms block

Under the Block section hides rooms list when they have no more vacancies.

Multiple rooms

Under the Extra section enables support for an attendee to be hosted at multiple lodgings. When enabled, the mobile app lodging will be disabled due to screen space constrains.

How can I add a room?

Manually

To add a room you need to click on People > Room Lists > + Add Room 

Screenshot of the steps People > Room lists > Add room

Then, fill out the room details:

Screenshot of the add room fields.

Add multiple rooms in bulk

Click on Edit > Import > Download Demo File.

Screenshot of  Edit > Import > Download Demo File.

When the file downloads, enter the information requested, save the file and upload.

Click on Import >  Green File Icon > Select your file > Import > End.

Screenshot of  Import >  Green File Icon > Select your file > Import > End.

How can I edit or add attendees manually to rooms?

Click on the room you want to edit and press the Edit button.

Screenshot of the room highlighting the edit button.


Within the settings of the room, you can edit the entire structure of the room and   add or remove attendees to the room.

Screenshot of the room's details highlighting the guest's option

screenshot of the room info.

You will be able to:

  • Insert as many guests as you like, per room. Search and select the attendees (remember that there must be a capacity in the room to add)
  • Set check-in and check-out times of rooms created
  • Insert an exclusive message that rooms must obtain and deliver to its guests
  • Guest - click the drop down bar and search for an attendee to add to the room.
  • Edit the name of the room
  • Edit the Description
  • Edit the Address
  • Edit the Capacity of the room
  • Edit the Price of the room

Press End to save the changes you made.

How do I remove created rooms?

To removed created rooms, Press Edit in the top right corner.

Screenshot of the room highlighting the edit button.

Now select the desired rooms you wish to delete, by checking the checkbox of each, then press the  Remove button in the top right corner.

Screenshot of the selected room highlighting the remove button.

How is the in app choice made?

Each user must access the application, enter the Menu and press on Lodging. There you will have a list of all available rooms  and you can either select yours or invite an already registered roommate to share the room.

Screenshot  of the app pages related to rooms.
Find a room

Once you click on the desired room, you will have the option to enter and join this room. You will also know if it is empty or is already occupied by someone.

Press Join to enroll in the room.

Screenshot of 'Find a room" and guests list.
Invite people to join a room.

Press Invite people, search and choose the person you would like to invite to share a room.

Screenshot of the invite people and searching for people areas inside the app.

Then click on the desired person and press Yes. Your invite can now approve the room share if they wish.

Screenshot of the "waiting for approval" invite to join a room on a person's profile and confirmation button to leave the room.

How do I leave a room?

Once you have joined the room, you will also have the option to leave.

Press the Leave button in the top right corner.

Screenshot of the leave room are in the app.


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