Accreditation & Access Control with NFC

Updated 2 weeks ago ​by Amanda Arrais

Process:

This process allows for your attendee to swipe their QR code, synchronize their NFC band and then print their badge. This process will count as a check-in to the event.

We will then use Access control to check in/out of activities and check out of the event by using NFC bands, the attendee will simply touch their NFC band on the back of the tablet to check in/out of activities and to check out of the event itself.

You will then have a full check log to view Who checked in to the event,which attendees used their NFC bands to check in and out of activities and who checked out of the event.

The log will show the name and email address of the attendees, which activity they checked-in/out of, Who checked the attendee in/out and the time, dates and type of check.

Accreditation > Reader for badge printing > check-in to event > Scan QR code > Synchronize NFC band > print badge

Access control > Check-in to activity (using NFC band)

Access control > Check-out of activity (using NFC band)

Access control > Check-out of event (using NFC band)

Step 1

Tools and settings required for this process:

Go to EVENT > CONFIGURATION > TOOLS > scroll down to NFC CONTROL > click EDIT > check the NFC CONTROL box > Click END

Go to the event > click on PEOPLE > REGISTRATION > PRINTING LABEL >

Scroll down to the bottom of the page and check these 2 settings are set to YES

  1. Should print badge after NFC sync? - YES
  2. Should check-in after printing badge? - YES

To enable these settings, click EDIT and change to YES, then click END.

While in the printing labels page, check all other settings regarding the type of badge/information on the badge you would like to print.
Step 2

Create your logins for Accreditation and access control

Create "COLLECTOR" profiles in the list of ATTENDEES, and with the profiles, log in to the app so that it is possible to use the Print, Activity check in/check out and Event check-out function.

To do this, access the path PEOPLE -> ATTENDEES > ADD PERSON > create a profile > change permissions to COLLECTOR.

To learn more on Collector profiles CLICK HERE

Note: these "Collector" profiles will be responsible for Check in to Event > Check in to activity/check out of activity/check out of Event
Now as a "Collector", once you login to the app and choose the event, if you are using Android tablets you will enter straight into Access control where you can begin accreditation and access control.If you are using IOS tablets go to MENU > ACCESS CONTROL
Step 3

Stations

1. Set up the accreditation station

You will need accreditation stations to check in to the event, synchronize NFC and print the badge

To learn how to set up your printer via WIFI or Bluetooth CLICK HERE

To learn more on Accreditation CLICK HERE

2. Set up the Access control stations

- login to your tablets using the collector profiles

You will need Access control stations for:

Check In to Activity

Check out of Activity

Check out of Event

To learn more about Access Control CLICK HERE

Step 4

Test and practice the process:

Login to your Collector profiles through the app on the Tablets

Check In

Log in to the app using a collector profile and choose the event.

Using the tablet go to the print section and choose: READER FOR BADGE PRINTING

Click Check in

The attendee will scan their QR code

You will then be asked to sync the NFC band

Take a new NFC band and hold it to the back, center of the Tablet to sync

Give the NFC band to the Attendee

Then click "print" to print the attendees badge.

Note: If the attendee does not have their QR code, you can manually search for the attendee to check them in. Click on the Back button and press Search, type the attendees email and then choose the person. Continue the normal process.

Check in to Activity

Using the tablet go to the ACTIVITY section and choose: READER FOR ACTIVITY CHECK-IN

Choose an activity

In the top right corner of the tablet, click on the "3 vertical dots" Icon and toggle NFC

Ask the attendee to touch their NFC band to the back, center of the tablet to check in.

Check out of an activity

Using the tablet go to the ACTIVITY section and choose: READER FOR ACTIVITY CHECK-OUT

Choose an activity

In the top right corner of the tablet, click on the "3 vertical dots" Icon and toggle NFC

Ask the attendee to touch their NFC band to the back, center of the tablet to check out.

Check out of event

Using the tablet, go to the EVENT section and choose: READER FOR EVENT CHECK-OUT

In the top right corner of the tablet, click on the "3 vertical dots" Icon and toggle NFC

Ask the attendee to touch their NFC band to the back, center of the tablet to check out.

Note: If you need to manually search for an attendee to check in/out of an activity or to check them out of the event then click on the (vertical three dot) Icon in the top right corner and press "Manual" Click on the magnifying glass icon to manually search for an attendee.

Manual Check in

To learn how to manually check in attendees using the platform CLICK HERE

Check LOG

View all the check in/out data by going to PEOPLE > REGISTRATION > CHECK LOG

To print an excel report of this log. Click REPORT in the top left corner.

Guidance for Promoters

To view tips for your promoters using accreditation CLICK HERE

Video