Badge printing

Using the official InEvent app, you can easily create and design badges, define specific badges for groups of attendees, and control attendee check-ins as well as print attendee badges during in- person events.

This guide contains information on how to navigate through the Badge Printing page, set up your Printing badges and Kiosk settings for your Check-in process, and manage QR Codes.

Technology requirements

The technical requirements for badge printing may vary depending on the format it will have at your event. It can be either self-service or with the support of promoters at each credential printing station.

Check out the possibilities below:

The technical requirements for accreditation vary depending on the format it will have at your event. It can be either self-service or with the support of promoters at each credential printing station. 

Check out the possibilities below

How do I register the checklog profile?

First, you need to create a Checklog profile in the list of attendees, and with that profile, log in to the app so that this user can read QR codes. Click here to learn how to register the checklog profile.

How can I enable the Badges feature?

Click on Settings > Tools > Pass section. Click Edit and toggle on the button corresponding to the Badges tool.

Printing badges

The Badge Printing page can be accessed by navigating to Marketing > Registration > Badge Printing from the Event level.

The Printing badges section is where you can create, configure, and review your created printing badges. The interface displays information on the badge's name, printer type, size, and target attendees.

Creating a new printing badge

You can create a new printing badge by following the steps below:

1. Click on the New badge button on the top left corner of the Printing badge section. The Printing badge pop-up box will be displayed.
2. Enter the desired Badge name.
3. Select the list of attendees for which the badge will be created using the Target drop-down box. The available options are:

• All attendees
• Any of your Custom list

1. Select the printer using which the badge will be printed using the Printer drop-down box. The available options are:

• Brother
• Zebra

1. Select the printer model.

• For Zebra printer, its models are: ZD 200 Series, ZD 400 Series, ZD 600 Series.
• For Brother printer, its models are: QL 710W, QL 720NW, QL 810W, QL 820NWB.

1. Select the label type on which the badge will be printed using the Label type drop-down box.

The available options for Brother printers are:

• 17mm x 54mm
• 17mm x 87mm
• 23mm x 23 mm
• 29mm x 42mm
• 29mm x 90mm
• 38mm x 90mm
• 39mm x 48mm
• 52mm x 29mm
• 62mm x 29mm
• 62mm x 100mm
• 12mm
• 29mm
• 38mm
• 50mm
• 54mm
• 62mm
• 60mm x 86mm
• Black/Red 62mm
• 54mm x 29mm
• 12mm round
• 24mm round
• 58mm round

The available options for Zebra printers are:

• 4" x 3" Badge
• 4" x 6" Badge
• 4" x 12" Badge
• Custom size

1. Click on Create to finish creating the printing badge.

Once you have completed the steps above, you can start adding elements and customizing the appearance of your printing badge.

Customizing a printing badge using the badge editor

After creating a printing badge, you can add elements and customize the appearance of the badge. To do so, click on the Palette icon next to the printing badge. You will be directed to the Badge editor.

To start adding and editing the items in the Badge editor, click on the Edit button.

On the left side of the editor, you will find items that can be added to your badge by clicking on the + button. The items are as follows:

• Standard fields: Standard fields associated with your attendees. The available fields are Name, First name, Last name, Email address, Role, Company, and Ticket.
• Custom fields: Your event's Custom fields associated with your attendees.
• Text: Custom text.
• QR Code: QR Code associated with your attendee.
• User picture associated with your attendee.

You will find the following buttons in the top left corner of the main editor area:

• Grid: Show grid lines in the badge area.
• Zoom controls: Zooms the view of the badge area in or out.

On the top side of the editor, you will find the following items:

• Preview button: Click on the Preview button to see a clean preview of your badge. You will then be prompted to select an attendee so you can preview their badge in the Preview badge pop-up box.

• Badge name field: Edit the name of your badge in this field.
• Printer drop-down box: Change the printer using which the badge will be printed using the drop-down box.
• Label type drop-down box: Change the label type on which the badge will be printed using the drop-down box.
• Width and Height fields: Configure the width and height of your badge.

How can I customize texts for my badge?

You can select a variety of font styles including variations of those fonts for all text fields on your badge. This allows you to customize your badges to match your event's branding and style. You can select from different font families, sizes, weights (such as bold or italic), and styles to create the perfect look for your badges:

Selecting a printer for badge printing on the InEvent app

To select a printer, follow the instructions below:

1. Log in to the mobile app.
2. Go to Badge printing and press the Kiosk mode for badge printing.
3. In the No Printer dialog box, click on Select.

1. Enter the passcode of your company and press Submit.

1. On the Kiosk mode settings page click on Select Printers.
2. Choose your printer and click OK in the pop-up window

After completing the setup, your selected printers will appear at the bottom of the Kiosk Mode Settings page.

After setting up your printer, you can proceed to print badges using Kiosk mode for badge printing.

Kiosk settings

The Kiosk settings section is where you can customize the appearance and behavior of your Kiosk. This section has four tabs: Start, Checking in, Final, and Settings.

Start

In the Start tab, you can configure the Kiosk Welcome appearance. You can configure the following items:

• Message content: Message which will be displayed as a Welcome message.
• Welcome screen orientation: Orientation of the Welcome screen. The available options are Landscape and Portrait.
• Landscape or portrait background: Background image which will be displayed for your welcome screen
  The recommended size for iPads is 1920x1080 (px by px) and for iPhones is 1080x1920 (px by px).

Checking in

In the Checking in tab, you can configure the behavior of the Kiosk. You can configure the following items using the respective drop-down box:

• Scan QR-Code: Configure whether to enable or disable the Scan QR Code option within kiosk mode for badge printing on the mobile app. Choose Yes to check in attendees by scanning their QR codes. If you prefer not to use this feature, select No to disable the Scan QR Code option.
• Search: Configure whether or not attendee data can be searched from the Kiosk.
• Search by field: Configure the field from which attendee data will be searched. The available options are Email, Name or Email, and Username.
• Show partial results: Configure whether or not partial search results will be allowed. When No is selected, the search results will only show exact matches.
• Allow walk-ins: Configure if attendees can register during the check-in process.
• Check-in block list: Attendees added to the check-in block list will appear on the attendees list but cannot be checked in.
• Ask for user photo using Kiosk Camera: Configure whether an attendee’s picture should be taken during the check-in process. When set to Yes, this option enables the User Picture feature in the badge editor and allows you to take the attendee’s picture with the kiosk camera during check-in.
• Enable consent form: Configure a consent form that needs to be filled out before printing the attendee badge. When set to Yes, you will have the option to select a custom form as your consent form from the Choose a form setting.

Attendees who have been added to the Check-in block list will still be visible within the attendees list. However, they cannot be successfully checked in to the event.

Final

In the Final tab, you can configure the Thank you title and Thank you message that will be shown after an attendee has checked in.

Settings

In the Settings tab, you can configure the following items:

• Maximum print cap per attendee: Set the maximum amount of badge that can be printed per attendee.

• (Android) Should print badge after NFC sync?: Set whether or not badges should be printed after an attendee has completed NFC sync.

Print now

The Print now section allows you to print your attendees' badges directly from the platform using the InEvent plugin.

To start printing an attendee's badge, follow these steps:

1. Click on the print button next to their entry on the page.
2. The Print badge pop-up box will be displayed. You can choose to Print or Download the badge.

1. Click on Print. The platform will attempt to connect to the InEvent printing plugin.
2. If you do not have the plugin installed, you will be prompted to download and install the plugin. Click on download it here.

1. You will be redirected to your web browser where you can add the plugin to your browser.

1. Refresh your page and click on the Print button again. You will be prompted to:

• Enter the IP Address and select the Printer DPI if the badge is connected to a Zebra Printer.

  

• Enter the IP Address if the badge is connected to a Brother Printer.

  

1. Press Select and the attendee's badge will proceed to be printed.

QR Codes

The QR Codes section is where you can manage the QR codes for the pages in your event.

Webpages

In the Webpages section, you can view the list of QR codes available for your event pages along with their links. You can also download the QR codes as images by pressing the Download button. You can scan the QR codes to visit the web pages on your browser. The QR codes are available for the following pages:

• Registration form
• Website

Attendees check-in

In the Attendees check-in section, you can configure and print QR codes for all of your attendees. You will see the following items on top of the page:

• Refresh button: Refreshes the QR codes.
• Instructions button: Opens the printing instructions.
• Print button: Opens your browser's Print pop-up dialogue to start printing.
• Number of columns (print mode) drop-down menu: Select the number of columns in which the QR codes will be printed.

Printing QR codes for all attendees

To print QR codes for all attendees, follow the steps below:

1. Click on Refresh in the Attendees check-in section to ensure all QR codes are successfully loaded.
2. Select the Number of columns (print mode) using the drop-down menu. You can select up to 4 columns.
3. Click on the Print button. Your browser's Print pop-up dialogue will open.

1. Click on Print.

After completing the steps above, the QR codes for all attendees will be printed.

Enabling Photo Capture Before Badge Printing

To allow users to take a photo before printing a badge, you first have to configure the Ask for user photo using Kiosk Camera to Yes in the Kiosk settings. Once the kiosk settings are configured, ensure that the badge template includes a space for the user's photo. This is done by adding the User picture option in the badge editor.

When you add a User picture to your printing badge via the badge editor, you will have the option to take attendee pictures and add them directly to their badge during the check-in process. To do so, follow the instructions below.

1. Launch the official InEvent app.
2. Navigate to Menu > Badge printing> Kiosk mode in the InEvent app.
3. Tap on Start check-in.
4. Tap on the Scan button under Scan QR Code to start scanning attendees' QR codes. Alternatively, select Search attendee to manually search for the attendees.

You will be redirected to your phone camera,

1. Finish taking the photo and select Use photo. A preview of your badge with your picture will appear.
2. Click on Finish check-in to print your badge with a user picture.

Sponsors

In the Sponsors section, you can view the list of QR codes of for your sponsors. You can also download the QR codes as images by pressing the Download button.

Exhibitors

In the Exhibitors section, you can view the list of QR codes of for your exhibitors. You can also download the QR codes as images by pressing the Download button.

Attendee check-in procedure

To start checking in your attendees to your event using the mobile app, follow the steps below:

1. Launch the official InEvent app.
2. Navigate to Menu > Badge printing > Kiosk mode in the InEvent app.

1. Tap on Select printer to select the printer with which the badges will be printed.

1. Tap Start check-in.
2. Tap on the Scan button under Scan QR Code to start scanning attendees' QR codes. Alternatively, select Search attendee to manually search for the attendees.

1. Review the attendees' details as shown on the Kiosk.

1. Tap on Confirm and sign. The badge will start printing.
2. Tap on Finish check in to finalize the attendee's check-in process.

Can I change my printer?

If you wish to change the printer your device is connected to, you simply need to follow the steps below:

1. Make sure the new printer is powered on and connected to the same network as your device if you are using a network (Wi-Fi or Ethernet) printer.
2. Go to Menu > Badge printing> Kiosk mode in the InEvent app.
3. Tap on Select printer to select the new printer connected to your device with which the badges will be printed.

Can I preview my badge before printing?

Yes! On the Android mobile app, you'll have the opportunity to view a visual preview of your badge during the check-in process before proceeding to print your badge.

1. On the Check-in page, Select Search attendee to manually search for the attendees. Alternatively, tap on the Scan button under Scan QR Code to start scanning attendees' QR codes.
2. Tap on Confirm and you will be directed to the Badge preview page
3. Once you are satisfied with your Badge preview, you can then proceed to click on print to print your badge

How many badges can I print per attendee?

The number of badges you can print per attendee is determined by the value you set in the Maximum print cap per attendee in the kiosk settings. By default, this cap is set to 1 print per attendee. If you need to allow more prints, you can adjust this setting according to your requirements to avoid receiving prompts or pop-ups when the print limit is reached.

How can I filter Attendees during event check-In

You can filter and control who can check in at at your event by using Lists. To filter and check in attendees via list, follow the steps below:

1. Open the InEvent app and go to Menu > Badge printing > Kiosk mode.
2. In the settings page of Kiosk mode, select Filter by list/Limit check-in to selected lists/Filter by list. A pop-up will appear showing all the lists you’ve created on the InEvent platform via People > List.
3. Choose the list containing the attendees you want to check in. You will then be directed to the check-in page.
4. Tap on Start Check-in
5. In the check-in page, you can either manually search for attendees by selecting Search, or start scanning attendees' QR codes by tapping the Scan button beneath Scan QR Code.

Why am I timed out and redirected to the start of the check-in process?

Note that if there is inactivity during the check-in process, you will automatically be timed out and returned to the Start Check-in page. This ensures the security and efficiency of the check-in process.

To avoid being timed out, make sure to tap on the Yes i'm here and Are you still here? confirmation pop ups. If you need to step away, try to complete the check-in first or be prepared to start over when you return.

If you are timed out, you will simply return to the Start check-in page and start the process again. Make sure to complete the check-in without any prolonged pauses to avoid being timed out again.

Enabling Consent Form Before Badge Printing

The consent form feature allows event organizers to require attendees to complete a consent form before printing their badges, ensuring all necessary permissions are obtained. You can enable this feature in the Kiosk Settings > Check-in Tab, as outlined in this section.

After setup, attendees will be prompted to fill out the consent form before their badges are printed. Once they complete and submit the form, you can proceed with badge printing.

Walk-in registration

If Allow walk-ins are enabled, new attendee registration can be made on the spot at the check-in Kiosk. The steps to do walk-in registration are as follows:

1. Start the Kiosk mode on the mobile app and tap on Start Check-in.
2. Tap on the Register button under Walk-in. The Registration form will load.

1. Complete the registration form for the new attendee. After doing so, you will be able to check the new attendee into the event.
2. Tap the Confirm and sign button to start the attendee check in process. The QR code will be automatically loaded.
3. Tap on Finish check-in.