Files - InEvent Webinar

With the upload of files and documents, you will be able to share scientific articles, sponsors’ catalogs, and even presentations with the InEvent's Webinar participants.

This article intends to show you how to upload and delete files, as well as where they will be available to your audience within your InEvent Webinar.

Supported formats

InEvent platform supports the upload of different file formats, such as:

  • Documents: "xlsx", "pdf", "ppt", "doc", "docx", "xls", "csv", "pptx";
  • Video: "mp4", "mov", "3gp";
  • Images: "gif", "jpeg", "jpg", "png";
  • Transcription audio files.

Adding files

InEvent Webinar files

To add a file that is not related to the Live Stream, but to the whole InEvent Webinar click on Webinar > Files. Files uploaded to this page will be displayed on the My Files tab on the Live Stream.

Webinar files

Now, press +Add file. After that, click on the green button to choose documents from your device to upload. Once you have chosen the files, click on Create.

Adding files to the file tab

Next, once all files have been loaded, you will need to fill in the File name and press Create.

Please note that multiple files can be uploaded at once, and in this case, you can name them separately.
Adding files to the webinar

At the image above it is also highlighted the click counter, so it's easy to see which files have been clicked. Keep in mind that if the participant clicks on Preview and Download while viewing the uploaded files, this will count as 2 clicks!

Uploading files to the Live Stream

To add a file to the Live Stream, go to Webinar > Live Stream > Files.

Webinar > Live Stream > Files

Next, click on Edit, then click on the red button to choose a file to upload.

Uploading files to the Live Stream

Up to 100 files can be added per activity.

Next, once all files have been loaded, you will need to fill in the File name and press Create.

Naming the Live Stream files

Now, the files are visible to all attendees!

When uploading files to the Live Stream, keep in mind that you can upload up to 100 files and that each file is limited to 100MB. But if you have selected Pre-recorded video as your room mode, there will be no video size limitation when uploading the video.

Uploading files inside the Live Stream

To add files inside the Live Stream, simply click on Upload files as shown below:

Adding files inside the Live Stream

You will then see a popup where you can choose a file from your computer to be uploaded. After choosing it, click on Send file.

Uploading a file inside the Live Stream

How do I delete a shared file?

Deleting InEvent Webinar files

To delete a shared file you must go to Webinar > Files, press the Edit button and choose the file you wish to delete. An editing tab will appear on the right-hand side, containing an orange Remove button. Press End to finish editing and save changes.

remove file

Deleting files from the Live Stream

To delete a file from the Live Stream, go to Webinar > Live Stream > Files and then in the right side corner press Edit.

You should see an orange button with a trash icon close to each file you have updated. Click on it to delete the file from the Live Stream.

Removing webinar files
On this page, you can also see how many clicks each file got. Only files added inside the Live Stream will show this kind of report.

Deleting files through the Live Stream

To delete a file in the Virtual Lobby, click on the File tab on the right-hand side and press the trash icon.

How to delete a file in the Live Stream

Check this article to understand the difference between each permission and learn who will have permission to delete files in a room.

Viewing files

When you upload files for the entire InEvent Webinar, you will have the possibility to choose the their visibility. You just need to click on top of the selected file > press Edit > and pick the visibility accordingly. Press End to save the changes.

visibility of the files

Viewing files in the Live Stream

Inside the Live Stream

When inside the Live Stream, you should click on the Files tab to visualize all available files.

Viewing files in the Live Stream
My Files

In the Live Stream, you can access the My Files page by clicking on your picture in the upper right corner and then on My Files, as shown below:

My files tab

On this page, all InEvent Webinar files will be listed, including their location (to which room this file has been added) and the option to either preview it or download it.

My files tab

Reporting Live Stream files

If you wish to generate a report on the Live Stream files, you should select Live Stream > Files > Report files.

Reporting Live Stream files

Once you click the button, a message will appear at the top of the screen, warning you that you will receive the file with the data in your email when the process is complete.

The spreadsheet will cover categories such as who viewed the file and how many clicks it got, the file URL, the first click date, among other data.

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