Files and documents
- Supported formats
- Adding files
- How do I delete a shared file?
- Viewing files
The Files feature allows you to upload different types of documents such as scientific articles, sponsors’ catalogs and even presentations for your participants. It is possible to make files available to all attendees or link them to specific activities.
InEvent platform supports the upload of different file formats, such as:
- Documents: "xlsx", "pdf", "ppt", "doc", "docx", "xls", "csv", "pptx";
- Video: "mp4", "mov", "3gp";
- Images: "gif", "jpeg", "jpg", "png";
- Transcription audio files.
Adding files to the Files tab in the app
To add a file click on Event > Content > Files > +Add file. After that, click on the green button to choose a document on your device to upload.
Once you have chosen the file click on Create.
Adding files to an activity
To add a file to an activity, go to Agenda > Activities and then in the right side corner press Edit.
Click on an activity, then on the right side select the Files tab. After that, click on the red button to choose a file to upload - once the file finishes uploading it will be visible for the attendees. Click on the End button to save the changes.
It is possible to add files to activity from within the Virtual Lobby if you are the event Admin - to learn more about this feature click here. Files are instantly available to the attendees once the upload is finished.
How do I delete a shared file?
Deleting files from the Files tab in the app
To delete a shared file you must go to Event > Content > Files, press the Edit button and choose the file you wish to delete. An editing tab will appear on the right-hand side, containing an orange Remove button. Press End to finish editing and save changes.
Deleting files from activities
To delete a file from an activity, go to Agenda > Activities > select an activity and then in the right side corner press Edit > Files.
You should see an orange button with a trash icon close to each file you have updated. Click on it to delete the file from this activity.
Deleting files in the Virtual Lobby
To delete a file in the Virtual Lobby, click on the File tab on the right-hand side and press the trash icon.
Check this article to understand the difference between each permission and learn who will have the permission to delete files in a room.
Viewing files in the Virtual Lobby
Attendees can access pre-uploaded files linked to an activity in which they had enrolled in their Agenda - click here to learn more about it.
To see all documents linked to an activity: choose the activity, click on Details. You should see the files under the Materials section.
Inside the room
When inside a room in the Virtual Lobby, you should click on the Files tab to visualize all available files.
Viewing files in the app
To view a file in the app, tap on Menu > Files. For your files to be displayed in this tab, they should be added to the platform via Event > Content > Files as mentioned above.
Viewing files in an activity using the app
Tap the Schedule tab in the app, choose an activity and press Details > Files.
Can I download the file without internet access?
To download a file you need to be connected to the internet. However, once downloaded, you no longer need an internet connection to access it.
Reporting activities' files
If you wish to generate a report on activities' files, you should select the activity > press Edit in the top right > select the Files tab > click Report files.
Once you click the button, a message will appear at the top of the screen, warning you that you will receive the file with the data in your email when the process is complete.
The spreadsheet will cover categories such as who viewed the file and how many clicks it got, the file URL, the first click date, among other data.