Files and documents

The Files feature allows you to upload different types of documents such as scientific articles, sponsors’ catalogs and even presentations for your participants. It is possible to make files available to all attendees or link them to specific activities.

Supported formats

InEvent platform supports the upload of different file formats, such as:

  • Documents: "xlsx", "pdf", "ppt", "doc", "docx", "xls", "csv", "pptx";
  • Video: "mp4", "mov", "3gp";
  • Images: "gif", "jpeg", "jpg", "png";
  • Transcription audio files.

Adding files

Adding files to the Files tab in the app

To add a file click on Event > Content > Files > +Add file. After that, click on the green button to choose a document on your device to upload.

Once you have chosen the file click on Create.

All documents added under Event > Content > Files will be available to all of your event's attendees in the app.

Adding files to an activity

To add a file to an activity, go to Agenda > Activities and then in the right side corner press Edit.

Click on an activity, then on the right side select the Files tab. After that, click on the red button to choose a file to upload - once the file finishes uploading it will be visible for the attendees. Click on the End button to save the changes.

Up to 100 files can be added per activity.

It is possible to add files to activity from within the Virtual Lobby if you are the event Admin - to learn more about this feature click here. Files are instantly available to the attendees once the upload is finished.

When uploading files to an activity or sponsor booth, keep in mind that you can upload up to 100 files and that each file is limited to 100MB. But if you have selected Pre-recorded video as your room mode, there will be no video size limitation when uploading the video.

How do I delete a shared file?

Deleting files from the Files tab in the app

To delete a shared file you must go to Event > Content > Files, press the Edit button and choose the file you wish to delete. An editing tab will appear on the right-hand side, containing an orange Remove button. Press End to finish editing and save changes.

Deleting files from activities

To delete a file from an activity, go to Agenda > Activities > select an activity and then in the right side corner press Edit > Files.

You should see an orange button with a trash icon close to each file you have updated. Click on it to delete the file from this activity.

How to delete a file
On this page, you can also see how many clicks each file got. Only files added inside activities will show this kind of report, files added under the Content tab will not display this information.

Deleting files in the Virtual Lobby

To delete a file in the Virtual Lobby, click on the File tab on the right-hand side and press the trash icon.

How to delete a file in the Virtual Lobby

Check this article to understand the difference between each permission and learn who will have the permission to delete files in a room.

Viewing files

Viewing files in the Virtual Lobby

My Agenda

Attendees can access pre-uploaded files linked to an activity in which they had enrolled in their Agenda - click here to learn more about it.

To see all documents linked to an activity: choose the activity, click on Details. You should see the files under the Materials section.

An attendee must be enrolled in an activity to view its files.
Inside the room

When inside a room in the Virtual Lobby, you should click on the Files tab to visualize all available files.

Viewing files in the app

To view a file in the app, tap on Menu > Files. For your files to be displayed in this tab, they should be added to the platform via Event > Content > Files as mentioned above.

Viewing files in an activity using the app

Tap the Schedule tab in the app, choose an activity and press Details > Files.

Can I download the file without internet access?

To download a file you need to be connected to the internet. However, once downloaded, you no longer need an internet connection to access it.

Reporting activities' files

If you wish to generate a report on activities' files, you should select the activity > press Edit in the top right > select the Files tab > click Report files.

Reporting activities files

Once you click the button, a message will appear at the top of the screen, warning you that you will receive the file with the data in your email when the process is complete.

The spreadsheet will cover categories such as who viewed the file and how many clicks it got, the file URL, the first click date, among other data.


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