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Accreditation & Access Control with NFC

InEvent author Updated 3 months ago by Chioma Okenwa

This process allows your attendees to swipe their QR code, synchronize their NFC band and then print their badge. This process will count as a check-in to the event.

We will then use access control to check in/out of activities and check out of the event by using NFC bands. The attendee will simply touch their NFC band on the back of the tablet to check in/out of activities and to check out of the event itself.

Logs

You will then have a full check log to view who checked in to the event and which attendees used their NFC bands to check in and out of activities and who checked out of the event.

The log will show the name and email address of the attendees, which activity they checked in/out of, Who checked the attendee in/out, and the time, dates, and type of check.

  • Accreditation: Reader for badge printing > check-in to event > Scan QR code > Synchronize NFC band > print badge
  • Access control: Check-in to activity (using NFC band)
  • Access control: Check-out of activity (using NFC band)
  • Access control: Check-out of the event (using NFC band)

Tools and settings required for this process

Go to Settings > Tools > scroll down to NFC > click Edit > check the NFC Control box > Click End.

Settings for the NFC control.

Go to the event > click on Marketing > Registration > Printing label > Scroll down to the bottom of the page and check these 2 settings are set to Yes:

  1. Should print badge after NFC sync? - Yes
  2. Should check-in after printing badge? - Yes
Should print badge after NFC sync? - Yes. Should check-in after printing badge? - Yes.

To enable these settings, click Edit and change to Yes, then click End.

While on the printing labels page, check all other settings regarding the type of badge/information on the badge you would like to print.

Create your logins for Accreditation and access control

Create "Collector" profiles in the list of Attendees, and with the profiles, log in to the app so that it is possible to use the Print, Activity check-in/check-out, and Event check-out function.

To do this, access the path People > Attendees > Add Person > Create a profile > Change permissions to Collector.

To learn more on Collector profiles click here.

The Collector profiles will be responsible for Check in to Event > Check in to activity/check out of activity/check out of Event
As a Collector, once you login to the app and choose the event, if you are using Android tablets you will enter straight into Access control where you can begin accreditation and access control. If you are using IOS tablets go to Menu > Access control.

Stations

Set up the accreditation station

You will need accreditation stations to check in to the event, synchronize NFC, and print the badge.

To learn how to set up your printer via WIFI or Bluetooth click here.

To learn more on Accreditation click here.

Set up the Access control stations

You will need Access control stations for:

  • Check In to Activity
  • Check out of Activity
  • Check out of Event

To learn more about Access Control click here.

Test and practice the process:

Login to your Collector profiles through the app on the Tablets

Check-In
  1. Log in to the app using a collector profile and choose the event.
  2. Using the tablet go to the print section and choose: Reader for badge printing.
  3. Click Check-in.
  4. The attendee will scan their QR code.
  5. You will then be asked to sync the NFC band.
  6. Take a new NFC band and hold it to the back, center of the Tablet to sync.
  7. Give the NFC band to the Attendee.
  8. Click Print to print the attendees' badge.
If the attendee does not have their QR code, you can manually search for the attendee to check them in. Click on the Back button and press Search, type the attendees' email, and then choose the person. Continue the normal process.

Check in to Activity
  1. Using the tablet go to the Activity section and choose: Reader for activity check-in.
  2. Choose an activity.
  3. In the top right corner of the tablet, click on the "3 vertical dots" Icon and Toggle NFC.
  4. Ask the attendee to touch their NFC band to the back, center of the tablet to check in.
Check out of an activity
  1. Using the tablet go to the Activity section and choose: Reader for activity check-out.
  2. Choose an activity
  3. In the top right corner of the tablet, click on the "3 vertical dots" Icon and toggle NFC
  4. Ask the attendee to touch their NFC band to the back, center of the tablet to check out.
Check out of the event
  1. Using the tablet, go to the Event section and choose Reader for event check-out.
  2. In the top right corner of the tablet, click on the "3 vertical dots" Icon and toggle NFC.
  3. Ask the attendee to touch their NFC band to the back, center of the tablet to check out.
If you need to manually search for an attendee to check in/out of an activity or to check them out of the event then click on the (vertical three-dot) icon in the top right corner and press Manual, click on the magnifying glass icon to manually search for an attendee.

Manual Check-in

To learn how to manually check-in attendees using the platform click here.

Check LOG

View all the check-in/out data by going to Marketing > Registration > Check log.

To print an excel report of this log. Click Report in the top left corner.

Guidance for Promoters

To view tips for your promoters using accreditation click here.

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