Guest form
You can allow the event attendees to bring guests and decide which guests' information should be retrieved in the registration process.
This article intends to show you how to enable and use the guest form.
How do I enable the guest form?
You can enable the Guest form tool by completing the steps below:
- Navigate to Settings > Tools.
- Locate the Guest form tool under the Registration section.
- Click on the Edit button.
- Toggle on the corresponding button to enable the tool.
- Click on the End button to finalize.
![GIF showing how to enable the Guest form tool in the event level](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712627560695/screenrecording-2024-04-0901-39-43-ezgif-com-video-to-webp-converter.webp)
How do I access the guest form?
After enabling the Guest form, you can access it on the platform by navigating to Marketing > Registration > Registration form and clicking on Guests +1 on top of the page.
![Accessing the guest form](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712685588327/screenshot-2024-04-09-185621.webp)
Fields: What guest information do I want to retrieve?
By default, the Guest form contains three default fields: First name, Last name, and Email address.
![Guest form fields](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712842739252/screenshot-2024-04-11-13-24-06.webp)
You can add custom questions to the Guest form by clicking on + Add field.
![Screenshot showing the Add field tab](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712630119579/screenshot-2024-04-09-02-29-28-1.webp)
How do I request the email of the guest?
The Email address form will not be visible on the Guest form if the Guests email tool is not enabled. You can enable the Guests email tool by completing the steps below:
- Navigate to Settings > Tools.
- Locate the Guests email tool under the Registration section.
- Click on the Edit button.
- Toggle on the corresponding button to enable the tool.
- Click on the End button to finalize.
![GIF showing how to enable the Guest email tool](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712629140716/screenrecording-2024-04-0902-11-45-ezgif-com-video-to-webp-converter.webp)
Once you have completed the steps above, the Email address field will be visible in the Guest form.
Settings: How do I define how many guests each participant can bring?
You can define a limit on how many guests your attendees can bring. To do so, follow the instructions below:
- Click on Guests +1 from the Registration form page.
- Click on the Guest Settings tab under Registration form.
- Click on Edit.
- Enter the maximum number of guests your attendees can bring.
- Click on End to finalize.
![GIF showing how to define guests limit](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712683662080/screenrecording-2024-04-0917-22-51-ezgif-com-video-to-gif-converter.gif)
Count guests as a registration
By default, guests will not count on the event capacity and invite capacity limits. If this option is enabled, guests will be counted as if they were regular attendees, which means they will be included in the event capacity.
This option can be enabled from the Guests settings for the Guest form.
![Count guest as a registration](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712684779321/screenshot-2024-04-09-184137.webp)
Submissions: Can I see all guest form submissions?
You can see Guest form submissions by navigating to Submissions on the Registration page and clicking on Guests +1. Click on the submission to see the form answers.
![Guest form submissions](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712857884701/screenshot-2024-04-11-184526.webp)
Can I generate a guest report?
You can generate a Guest form submission report by clicking on Edit > Report. A blue notification banner will be displayed at the top of the page. Once the spreadsheet is processed, it will be sent to your e-mail.
![GIF showing how to download guest form report.](https://files.helpdocs.io/7zot8dJQFe/articles/132qp3rfat/1712684085080/screenrecording-2024-04-0917-30-29-ezgif-com-video-to-gif-converter.gif)