Registration Form Settings

You can collect important data from the attendees enrolled in the event through the registration form.

How your attendees will visualize the registration form will depend on your registration form settings. Below are a few examples of how to adjust your settings according to your event’s needs.

How can I edit my registration form settings?

You can edit and configure your form's structure by going to Marketing > Registration > Registration Form > press the Settings tab.

Screenshot of how to access the reg form settings

Note that the chosen settings of your form should follow the requirements set on the event tools (on Settings > Tools).

After clicking on the Settings tab, you should see the screen below:

Registration form settings

Tickets

Enable this feature for you to manage ticket batches and create a QR Code for each person. Click here for further information on ticket management.

Ticket giveaway

This option should be enabled for the attendees to be able to giveaway their own tickets.

If Ticket giveaway is enabled, the attendee should see, under My tickets, three dots right by their ticket.

If Ticket giveaway is disabled, those three dots should not appear right by the attendee's tickets.

If a participant or administrator gives away their one and only ticket, they will be removed from the event. If ticket requirement is enabled, any event attendee can only be in the event with a ticket linked to the user.

Click here to learn more about the option for attendees to purchase tickets and sent those to someone else.

RSVP form

Create a practical yes or no form to quickly receive RSVPs from your attendees. Please refer to our FAQ page on RSVP.

Quick form

Allow your guests to only answer RSVP and automatically finish their registration.

Guest form

Allow participants to bring a guest during the event. Please refer to our FAQ page on Guest forms.

Edits on form

Allow editing on form answers after it has been submitted.

Activities on form

Add an extra step in which participants can enroll in activities during registration.

 The Activities on form feature will not work if Tickets, Waitlist and/or Approval requirement options are enabled. Also, make sure that the Automatic enrollment box is unchecked in the Activity Details tab. Go to Agenda > Activities, select the activity and on the Details tab scroll down to Automatic enrollment as shown in the picture below:

Ticket Requirement

Define if tickets are a requirement to enroll at this event. If the ticket and invite requirements are disabled, any person will be able to register at the event during valid enrollment dates.

Approval Requirement

When checked, administrators must approve attendee enrollment.

If Ticket Requirement is enabled, attendees will be automatically approved once their tickets are purchased and validated.

Invite Requirement

Set that only guests with invites will be allowed to enroll at the event. If manual approval is enabled, guests will also have to be approved in addition to their invite

Click here to learn how to add invitees to the platform.

Waitlist Requirement

When the Waitlist Requirement is enabled, guests are automatically added to the event admission list when it has reached its full capacity, and their enrollment should be manually approved by admins.

Please see the Waitlists' article for further information.

Are all settings compatible with each other?

No. Check the table below to verify which feature works alongside others.

Settings

Definition

Incompatible with

Requested with

Tickets

Manage tickets batches and create a QR Code for each person

Approval Requirement

Waitlist Requirement

RSVP Form, Quick Form

Activities on Form

Tickets requirement

Ticket Giveaway

This option should be enabled for the attendees to be able to give away their own tickets

Approval Requirement

Activities on Form

RSVP Form

Quick Form

Waitlist Requirement

Ticket Requirement

RSVP Form

Create a practical yes or no form to quickly rsvp your attendees. It will appear on the page before the registration form fields appear.

Ticket Requirement

Invite Requirement

Quick Form

Allow attendees to answer their RSVP and automatically finish their registration

Activities on Form

Invite Requirement

Guest Form

Allow attendees to bring a guest (or multiple guests) to the event

Set Guest Form settings

Edits on Form

Allow attendees to edit their registration answers after the form has been sent

My Account tab

Activities on Form

Add an extra step during the registration form for the attendee to select the activities they want to enroll

Approval Requirement

Ticket Requirement

Waitlist Requirement

Quick Form

Disable the “Automatic Enrollment” option within the activity’s details

Ticket Requirement

Define if tickets are a requirement to enroll at this event. If tickets and invites are disabled, any person will be able to register at the event during valid enrollment dates

Approval requirement

Activities on Form

RSVP Form

Quick Form

Waitlist Requirement

Tickets

Approval Requirement

Define if admins must approve attendee enrollment for the person to be able to access the event

Ticket Requirement

Ticket giveaway

Activities on Form

RSVP Form

Quick Form

Waitlist

Requirement

Invite Requirement

Set that only guests with invites will be allowed to enroll at the event. If manual approval is enabled, guests will also have to be approved in addition to their invite

Add invitees to the Invitees' page

Waitlist Requirement

Define if guests can be added to the event waitlist when it has reached its full capacity. Guests will be automatically added to the event admission list and can be approved by admins

Ticket Requirement

Ticket giveaway

Set event capacity in the Event details page

How do I adjust the settings according to my event’s needs?

Below are a few examples of how to adjust your settings according to your event’s needs

  1. Open to public

If your event has no restrictions and it's open to the public, you must disable all requirements (approval, invite and ticket requirement).

  1. Private form

If you want to restrict access to the form only to the people with the access code, you must configure your event as Private.

To do so, go to Event > Details > press Edit and scroll down until you see Event Privacy. Then, set it to Private.

This is what people will see when trying to access the registration form. Make sure to share the 4 digit access code with the ones you would like to be able to register.

Private form

To enter the password for your event, you must first go to Tools and disable the Ticket requirement, the Invite requirement and the Approval requirement features. Then, go back to the Details tab and select Private for the password field to appear.

Click here for further information.

  1. Invitation list

If your event has a list of attendees that just needs to reply to the RSVP, then you need to enable the invite requirement.

In this kind of event you must use the invitation list feature.

You can use the following options in this kind of enrollment format:

  • RSVP: Click here to learn how to enable the RSVP confirmation.
  • Custom lists to create multiple registration forms: create questions to a specific group of attendees. See more in Multiple registration forms.
  • Activities on form: You can allow your attendees to choose which activities they want to enroll. See more in How to enroll attendees to activities.
  • Allow attendees to bring a guest: See more in Guest form.
  1. Only attendees approved

If your event only allows the enrollments after approval , then you must enable the approval requirement.

You can use the following options in this kind of enrollment format:

  • Activities on form: You can allow your attendees to choose which activities they want to enroll. See more in How to enroll attendees to activities.
  • Allow attendees to bring a guest: See more in Guest form.
  • Waitlist Requirement: If your event is capacity has reached the maximum you can enable this feature, and all the people who try to enroll after that will go to the waitlist.

In this kind of event you can leave your registration form available to anyone interested.

If you have a specific list with your attendees that will go through analysis, you will need to enable the Invitation list feature.

  1. Tickets only

If your attendees need to purchase a ticket to access your event, you must enable the Ticket requirement.

To this kind of event you must create your Tickets and enable a form of payment (Paypal, Stripe, Wirecard, Invoice…).

You can use the following options in this kind of enrollment format:

  • Custom lists to create multiple registration forms: create questions for a specific group of attendees. See more in Multiple registration forms.


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