Follow up sessions

What session should I attend now? How do I move from a room to another? Which sessions will be most helpful to me? These are possible questions that are going through an attendee’s mind during an event. To help your attendees, you can define an order of activities by setting up follow up sessions and moving attendees to the room you would like them to go next.

How do I configure my follow up sessions?

First, you will need to create all event activities. Once all activities have been created, it's time for you to configure them.

In the platform

To set up your activities, go to Agenda > Activities > select the activity and click Edit (top right).

The Details tab contains the settings for your activity, including the possibility of making it a virtual room.

To learn about all possibilities on this page, including speech-to-text transcription, access policy, room video modes, and more, check this article.

Now, on the activity's details page, scroll down until you see Follow up session.

Activity details

For example, once the Control Room session finishes, I would like all attendees to be moved to the Live Studio session.

So I'll click on Control Room in the left, press Edit, scroll down until I see Follow up session and select Live Studio.

Gif on how to select the follow up session

Once the first activity finishes the users will be automatically moved to the selected following session!

In case the first activity finishes before the schedule and you wish to send the participants straight away to the next one selected, all you need to do is press the Send now button!
Send now

The admins will receive a pop-up message asking to confirm if they are sure they would like to move viewers to a different session.

conforming pop-up action message
Setting up a follow up session is optional. If you do not set any follow up session, by default, based on the event's agenda, the next session will be your follow up session.

In the Virtual Lobby

There is also an option to do it from within the activity, the admins and room hosts can decide which should be the follow up session in the Virtual Lobby itself. To do so, they should simply click on Move viewers to next session button that will appear at the top of the page on each room.

By clicking on Move viewers to next session, the admin or room host will see a pop-up window asking them to select the next session. After selecting which session the attendees should be moved to, they should click Move now.

Button for follow up session in the Virtual Lobby

Once the admin or room host clicks the button, they will see a pop-up window asking them to select the next session. After defining the follow up session, they should click Move now.

Moving attendees between rooms

Then, the admins or room host will receive another pop-up message asking them to confirm if they are sure they would like to move viewers to a different session.

Move viewers to the next session

Once the action is confirmed, the admins and host - as well as the viewers - will see a message that says Loading next session and will be taken to a different room.


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