Magic link: User guide for the attendees
Have you registered for a Virtual & Hybrid event or to an InEvent Webinar and are now wondering what to do next?
The InEvent platform offers a wide list of integrations that make it easier for you to manage your event or webinar. See in this article all available integrations and how to configure and use each one of them.
This article intends to teach you how to select RTMP Streaming as your room video mode, where to find the necessary information to live stream using an external software and how to operate its endpoints.
This article intends to teach you how to select Video Conferencing as your room video mode, how to operate its features and its main differences with Video Conferencing Pro.
Company and event levels
Our platform has two levels: company and event level. Events can only be created on the company level and should be edited at the event level.
At InEvent, the sponsor experience center can manage the whole life cycle of sponsors and their associated products, including reports of all kinds because the sponsors expect you, the event organizer, to prove ROI with analytics.
Having dedicated virtual rooms for each sponsor provide multiple benefits for companies supporting your event. Straight from the Virtual Lobby, they have the means for engaging and networking with attendees, building relationships, and expanding their reach in their target audience.
How do I resend the confirmation email?
This article intends to show you how to resend the confirmation email. To fully understand this article, make sure to read the article Confirmation email and other automatic emails first.
InEvent allows you to download any type of live broadcasting you created and use it to promote your virtual and hybrid events.
Follow up sessions
To help your attendees, you can define an order of activities by setting up follow up sessions and moving attendees to the room you would like them to attend.
A simple and easy way to copy an event that was successfully executed without having to go through the setup again.
Virtual Lobby Settings
This article intends to show you how to how to set up the Virtual Lobby including how to create group rooms, how to check the Virtual Lobby analytics as well as how to set up the access policy and tools.
The event admin will have access to one event. On this event, the admin will be able to modify all the information of the event, in the backend and in the Virtual Lobby.
Choosing your room video mode
Once you have activated your virtual room, you will be asked to choose your Room Video Mode. Your room video options (plan dependent) are: Pre Recorded Video, Video Conferencing, RTMP Streaming and External Link.
Sponsors: People, Invite, Files, Ads, Tickets and Chats
Between branded covers, ads, files, and engaging features, sponsors have plenty of options to get the most out of their investment.
Screen sharing in the Virtual Lobby
You can share your screen, a PDF file, or a high-quality video in the Lobby while interacting with your audience.
The welcome card is an event cover that will be displayed on the main page of your virtual event. You can define if you'd like it to be shown or not and also if you'd like to have a video or an image as the event cover.
On this page, you can see and generate system audit reports to show the changes made to your event. You will be able to see what has been done to your event, when and by whom.
This article intends to help you manage the attendees list of your event. You will be able to Bulk Edit, filter, search and edit all their information.
Link Tracking (UTM)
By using the Link tracking (UTM) feature, you will be able to track the performance of campaigns and content.
One time login
The single entry allows attendees to sign up for the event by entering only their name for profile registration.
This page is where you can access your main actions and check basic information regarding your event in a handy way.
Virtual Lobby layouts
This article will show you the differences between the Classic layout and the Neo layout.
Setting up your events
To have the best experience possible with InEvent, it's important to make sure that all settings have been done correctly in your event, according to your needs.
Images for your event
There are different images that you can upload to personalize your event! Here is a list of the different ones and the required size for each.
HD Video in the Virtual Lobby
HD (High Definition) video streaming is available for presenters when joining virtual rooms. Presenters will now be able to choose their video quality, choosing between: SD 480p. HD 720p. Full HD 108…
Starting your free trial with InEvent
Starting your 30 day trial with InEvent couldn’t be easier! From InEvent's homepage, select Try it Now, and complete the short sign-up form.
The Control Room clearly separates your virtual events' on-stage and off-stage tasks, enabling you to manage speakers and viewers' settings in one control bar and choose different screen layouts.
Magic link - for event organizers
The magic link is the simplest way to access the lobby. It allows attendees to join it without having to login.
Using InEvent, you'll be able to send automatic confirmation emails to all your attendees or also to send out personalized emails or some specific communication that you want to deliver to your event attendees or some predetermined list.
Setting up your online activities
You can add unlimited activities to your event's agenda. In this article, we'll show you how to set up your activities.
Virtual Lobby: Connecting OBS Studio to your online activities
Create media entries (plugin) in the Virtual Lobby using streaming software such as more than one camera, microphones and others.
Custom branding using CSS
CSS Stands for Cascading Style Sheet. Cascading style sheets are used to format the layout of Web pages.
Virtual Lobby reports
In the Virtual Lobby reports, you will be able to see how many of your sessions were viewed, who viewed them, and for how long.
Virtual Lobby: How do I invite a viewer to speak on camera?
To allow a viewer to participate with mic and camera privileges in an activity, the room host must invite them to the presentation
Virtual Lobby is a tool that allows your events to happen virtually. Find out which rooms or activities are available, as well as presentations, content and people who are in the same environment as you.
Automatic notification emails for admins
Users with the permission of Admin can receive automatic email notifications for numerous actions
Multilingual Translation Support
InEvent supports clients in 4 different centers around the world: North America, Europe, Middle East & Africa, Asia Pacific and Latin America. It is possible to use InEvent's platform in more than 180 languages, the system detects the user browser or app to display the content in the suitable language.
How to create sponsor advertisements for the app & Virtual Lobby?
Sponsor Advertisements for the app & Virtual Lobby configuration.
Usernames: registering people without using emails
If you do not have or cannot use the email address of your participants, you can do it by using a username.
How to enroll attendees in activities
There are numerous possibilities to register participants in their activities. See the options below followed by a step-by-step guide and find out which one is best for you! How can the participant e…
Control all of your event leads in one tool. Manage your guests, confirmed attendees and waiting lists. Filter your attendees by ticket and RSVP status.
InEvent will map all the sections of your website, landing page, registration form, and purchase page and send these clicks automatically to your linked Google Analytics ID.
External users are entities or individuals who do not participate in running or managing the business. You can add external users to your platform and grant them specific permissions.
This feature allows any information to be used while logging in, such as social security number, registration number, among others.
Permissions profile and customized access
This article intends to show you how to create permissions profiles for multiple events (company level) or for a specific event (event level).
Creating event templates is a great way to save time when creating the same multiple events. Here you can set your overall layout for your event and then use the template to duplicate certain events of the same structure. This article intends to teach you the usability of templates when creating a new event.
Provide a web area for your participant to access their calendar, forms, QRCode and entry into their personal area.
Here we have the headings for the Company. You can personalize your standard message and fields for Forms, the App and Bookings.
Tags are useful to help organize your events. You can create several topics to add to your events.
The company tools are the functionalities available to your company according to the purchased plan. You can enable and disable the tools as you wish.
This article intends to show you how to change your company details that will determine some of the basic settings for all of your events.
Here you find how to enter your company's information to be used for your white label app publishment.
Company images create credibility and strengthen your brand. Moreover, it is the first point of contact to start connecting with your customers.
Add event places to host the activities taking place in the event's agenda that can help you when planning recurring events or events that always happen at the same site. This article intends to show you how to add company and event places.
You can personalize the user experience in your event from the first contact they will have until the last impression while using our platform! The standard message, fields and buttons on the forms, on the app, on the event's agenda, and even on the Virtual Lobby, all these values can be tailor-made to make your event special.
Add event photo's to a single album that the attendee can access and view through the app at any time.
Confirmation email and other automatic emails
You are able to send automatic emails to the attendees as soon as they complete the enrollment. What kind of automatic email does the platform offer?
Set Event Tools
Choose the tools you will be using in each event you are hosting. Here you can enable or disable multiple features of InEvent's platform.
Event Tags and Tracks
Tags and tracks are useful tools to help with the organization of the event. The organizer can choose various topics related to your event and create tags for Attendees, Speakers, Sponsors, as well as Tracks for Activities, in order to categorize them.
You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing br…
Users: company admins
By adding users to your company, you will be giving them access to your events. You can either add them as administrators or as users with specific permissions. This article intends to show you how to add new users to your company.
Digital Ticket Voucher
Each event attendee will receive a specific ticket category at the time of their registration.
How to create activities with restrictions and choice blocks?
Activity chains allow you to connect some activities with each other so that a person cannot sign up for one if they are registered for another, even if they are at a different time or on a different…
This article intends to show you how to create, edit and manage your events through the InEvent platform.
App download and usage restrictions
When publishing your app, there are some restrictions, both on Google Play and Apple Store. For example, you can restrict the app download by country. However, it is not possible to restrict by city or even for specific people. Remember that access to events within the application will depend on the level of access security you configure for it.
Manage the event speakers in a simple and efficient way. All inserts and changes made to the platform are automatically updated in the event App, website, and/or Virtual Lobby.. Presenter vs Linked S…
Files and documents
With the upload of files and documents, you will be able to share scientific articles, sponsors’ catalogs, and even presentations with the event's participants.
Permission Levels for Attendees
You can choose the level of access that each attendee will have on the platform. Attendees can have different roles in your event. The different levels can be specified by the admin of that specific company and they can optimize the control necessary to maintain the organization and success of your event.
Importing and exporting spreadsheets
You can import or export a spreadsheet that contains various types of information at once such as invitations, attendees and the like.
Send various spreadsheets with the attendees updated data. The updated attendees information can be sent via the platform during the event. It can be automatically synchronized with the new data and available to the attendees.
That initial information page is generally your event’s participant or invitee’s first contact with the event itself and is important that all the information is available and clear to them.