Interacting with attendees during your virtual activities

Inside your activities, there are many ways that you can interact with those attending your event.

To learn more about setting up your activities, please review the FAQ detailing these steps.

Each activity has up to seven tabs within the right-side panel: Chat, Questions, Polls, Quiz, People, Files and Breakout rooms.

Each of these interactive tools can be controlled and will assist you in increasing engagement with and from your attendees.

Activity's configuration

All of these options are auto-enabled in each activity; each activity can be configured differently.

To hide any of these tabs inside a particular activity, go to Agenda > Activities, and select your activity. Scroll to the end of the Details tab.

Click on Edit and simply tick the box beside the option you wish to hide from view.

interactive tabs inside the activity
It is possible to network from the Chat and Question tabs when clicking on the person's name, to learn more about this click here.

Chat

In the Chat tab, participants will be able to chat during the session. The chat can be viewed by all participants in the room. To learn more about Chat, click here.

Questions

The Questions tab can be used to collect your attendees' questions in a separate location from comments, making it easy for your attendees and speakers to see what questions are being asked, and which questions are most popular.

To learn more about the questions, click here.

Polls

The Polls tab is where all attendees can interact with surveys or optioned questions, to learn more about polling, and how to create them in the backend or Virtual Lobby, click here.

Quiz

A Quiz could be used separately or as a complement to Polling. The main difference between them is that here you can select the correct answer, add info, and set a timer.

People

The People's tab displays who is in attendance, presenters and viewers. You can also use the side-bar to see all the participants present in that specific activity and click on the Load more button.

At the Neo layout you can also search for the participant's name:

The Load More button won't appear if you have selected the Native Websockets.

Raise hand

Attendees can raise their hands if they want to notify the presenters and/or want to be invited on stage.

The raise hand icon will only appear to viewers. Those who are presenters shouldn't see the raise hand icon in the top left.

To raise your hand, simply click on the little hand icon in the top left of the room.

Screenshot of how to raise your hand

If the presenters/ speakers have a different tab opened inside the session, they will see a notification (red or blue dot) on the people's tab, and once this tab is open a little hand icon waving next to the attendee's name.

Below you can see from a presenter's perspective what it looks like on both layouts:

  • On the left image is what it looks like in the Neo layout
  • On the right image in the Classic layout.

Once the meeting's host notice that the attendee has raised their hand, what they can do is click on the icon on the right-hand side to invite this attendee to speak.

How to invite an attendee to speak

After being invited to speak, the attendee should receive a video call request. If they accept it, they will become presenters and will be able to speak and have their cameras on.

Raise hands order

If you have admin or staff permissions, or if you are the room host of the session you can also see the order of people who have raised their hands:

order of raising hands

Once the presenter has answered the participant's question, the admins /staff /room hosts can also click on the blocked hand icon to lower their hands:

lower the participants hands

And the participant will receive this message pop-up:

message popup for participants to raise their hands again
It is also possible to raise hands when inside the Breakout rooms, for more information click here.

Hide people count

Besides hiding the people's tab (only for attendees, admins and speakers will still be able to see the tab), you can also hide the people count on Virtual Lobby session tiles by clicking on Event > Virtual Lobby > Tools, press Edit and scroll down until you see Hide people count.

And this is what it looks like inside the activity:

Files

The Files' tab is where additional material can be added for your attendees while your session is happening. To learn more about the files and documents, click here.

Breakout rooms

The breakout rooms can be a perfect solution if your attendees need to discuss particular ideas and topics in several groups simultaneously. It can be created within the activity so that once the discussion is over, all attendees can go back to the activity in one simple click. To learn more about this feature click here.

Can I change the name of these tabs?

Yes! As an admin, you can rename any of these tabs by navigating to Settings > Tabs > Virtual rooms.

Virtual lobby tabs - virtual rooms

Simply select the label you wish to change, and press Edit. A new window will appear on the right and you can choose a diferent label and icon. Press End to save the changes.

screenshot showing how to change labels for virtual rooms

How do I invite someone to join the session I'm in?

If you are in a session and you'd like to invite another participant to join the room, just click on the Networking tab on the left, look for the attendee you would like to invite, and click on the button with a forward icon to invite this person to this session.

Embedding a whiteboard into the Virtual Lobby

You can embed a whiteboard into the Virtual Lobby and collaborate with the participants and speakers of the event while the session is happening. You can set any level of access to the board and allow people to view, comment, or edit the embedded boards. Click here for further information.


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