Room recording

InEvent allows you to download any type of live broadcasting from the Live Studio and Video Conferencing, RTMP rooms you created and use it to promote your virtual and hybrid events. Recorded videos are great for building hybrid and virtual events case studies on virtual live conferences, virtual meetings, virtual networking, virtual exhibitions, offsite meetings, offsite events, and any other live stream broadcast for events.

How do I enable room recording?

To enable room recording, go to Agenda > Activities, and select the activity you wish to enable this on. In the Details tab, scroll until you see Room recording. Click on Edit and tick the checkbox to enable this functionality.

Click here for further information on how to set up your online activities.

Enable room recording

How does the recording appear in the Live Studio session ?

The Recording button appears as a red button on the top right corner once the host joins the Live studio room as shown below:

Image showing the red recording button on the Live Studio room
When using Tokbox as your WebRTC provider, the recording will continue even when the host leaves the room.
If room hosts are switched during a Live Studio session, control will be instantly exchanged, the recording will continue, and the footage will not be affected.

How does the recording appear in a Video conferencing session?

To ensure the activity is recorded you need to also select a Room host. With this set up, the recording will start once the first presenter joins the room regardless of the presence of the room host. However, the room host will be the only one to see the Recording label at the top of the screen.

recording in a Video conferencing activity

When using Live Studio or Video conferencing, the Layout of the recording will be pre-determined: If only cameras are active, you will see a Gallery View type of recording while if there’s a screen sharing/PDF sharing/Video sharing, you will see a Focus Mixed type (cameras positioned on the left corner as a vertical grid).

How do I download the recording?

Once the session ends the recording is automatically available in the Recordings tab, to be played, downloaded as video, downloaded as audio, set as pre-recorded, or deleted.

Downloading as video

Follow the steps below to download your recording after your session has ended:

  1. Navigate to Agenda > Activities.
  2. Select the session to download its recording.
  3. Click on the Recordings tab. Your session recordings will be displayed, sorted by date in a descending order (newest to oldest).
  4. Click on the blue button Download ready next to your desired recording. A pop-up window will be displayed.
  5. Select the video quality of your recording. The available options are Low, Medium, or High.
  6. Select the Download option by clicking on the three dots menu icon on the bottom right corner. The file will be downloaded to your computer in an MP4 format.
Besides downloading, you can adjust Playback speed or switch to Picture-in-picture mode. This mode lets you watch the recording in a small window on your screen. Playback speed and Picture-in-picture will not affect your recording file.
Downloading as video

Downloading as audio

Follow the steps below to download your recording as audio after your session has ended:

  1. Click on the blue button Prepare audio download. This will open a pop up window with the message 'Your recording is starting'.
  2. Click the Download audio ready button once you get the message: Your recording is ready to download.
The file will be downloaded to your computer as a MP3 audio file.
Screenshot showing how to download audio from recording

Recording types

There are four types of recordings that will be indicated on the left-hand side of each file:

  • Live Stream: recording of the live stream.
  • Backstage: recordings of the moments before the live stream starts and after it ends.
  • Raw footage: If the Local recording feature is enabled, it shows the raw footage of speakers' videos.
  • Audio Interpretation: recordings of audio interpretation channels.
Recording types
Local Recording

This records the raw footage of speakers' videos with full HD quality for post-production purposes. By default, this tool is disabled. To have it enabled, go to Settings > Tools > Live section. Press Edit and scroll down to the Local recording tool. Toggle its corresponding button.

Local Recording

The raw footage of people with camera and microphone access: the host, admin, staff and presenter and users invited to speak on stage will be available separately at the backend to play, download, or set as pre-recorded under Raw footage in the Recordings tab under Agenda > Activities.

 Raw footage in the Recordings tab under Agenda > Activities.

To have the complete recording uploaded on the platform, speakers are to remain in the Virtual Lobby while it uploads. Once the speaker leaves the Virtual Lobby, the upload stops, and only the parts while they were in the Virtual Lobby will be completed.

The number of parts uploaded and the message 'Please ask your speaker to open the Virtual Lobby and finish uploading their recording' will be shown beside the speaker's footage.

Please ask your speaker to open the Virtual Lobby and finish uploading their recording
The Local recording feature only works in activity rooms and desktop devices with Google Chrome. It also only works with the Live Studio and Video conferencing room video modes, which require camera and microphone access.
When changing your camera settings, the recording might stop and start again, therefore splitting them into different recordings.

Setting the recording as pre-recorded content

To set it as pre-recorded content for this room, click on the orange option Set as pre-recorded. This video will automatically be set as your pre-recorded video for this session.

Setting the recording as pre-recorded content

Click here for further information on the pre-recorded room video mode.

To ensure your attendees can access this content after your event, please make sure that the Access Policy has been set to Yes under Join sessions after ending.

How do I delete a recording?

To delete a recording, press the red button Delete. A window will pop up asking you to confirm if you should like to delete the recording.

Type DELETE RECORDING to confirm and press Delete.

Delete a recording

Room recordings and other room video modes

The way the recording works will depend on the selected room video mode:

  1. Pre-recorded: The session will not be recorded since it already consists of a recorded file.
  2. RTMP Streaming: The recording starts the second you start the streaming on the third-party software. The session will be available on the platform as a Live stream recording under the Recordings tab of the activity to playset as pre-recorded or download in mp4 format.
  3. External Link: Since this session happens outside of the InEvent platform, we are not responsible for its recording.
Our recordings are stored on Amazon Web Services (AWS).

How Did We Do?