InEvent virtual backgrounds

When planning your virtual event you were inclined to use a virtual background to look modern?

At InEvent you have the option to choose from a native virtual background tool or you can also download a third-party virtual webcam.

This article intends to teach you how to enable and use the native virtual background tool.

How to enable the InEvent Virtual background

If you, the event organizer, would like the speakers to have the option to blur their backgrounds or pick a different 'scenario', you should go to Settings > Tools > Live section and make sure Virtual background is enabled.

Enabling virtual background

By enabling the Virtual background tool, speakers will see a device configuration pop-up where they will be able to choose their preferred background.

Customizing the Virtual Background

In the Platform

InEvent offers the option to select one of the default backgrounds as well as set up a virtual backgrounds of your choice.

  • To hide the default background, go to Event > Virtual Lobby > Virtual Background > Edit > untick the Enabled box.
Event > Virtual Lobby > Virtual Background > Edit
  • To add a custom background click on +Add. A new window will appear to fill up the Name, and choose a file by clicking on the red bar > Add.
Red bar > Add

You can add as many virtual backgrounds as you wish.

Only images are supported. The image needs to be uploaded in JPEG, JPG or PNG format and the desired size should be 640x360 (px by px).
Removing a Custom background

To remove a Custom background from the platform, simply click on the Edit button > click on the cross sign in the upper right corner of the image you wish to remove > A pop up window will open for you to confirm removal.

Removing a Custom background
Default backgrounds cannot be removed

In the Virtual Lobby

You can also upload a Custom virtual background directly from the Virtual Lobby when joining an activity. Only room hosts, and users with admin or staff permissions can make such upload.

To add a custom background from the Virtual Lobby:

  1. Click on the activity you are joining.
  2. Under the Background section in the Device configuration pop up, click on the Upload image button.
  3. Type the name of your Virtual background and click on the red bar to select an image.
  4. Click on the Add button once you are done.
adding a custom background from the Virtual Lobby

Custom backgrounds can also be uploaded from inside an activity.

To do so simply click on the Settings button inside the activity and the Device configuration pop up will appear > follow the steps listed above to upload a custom background > press Save when done.

Device configuration pop up

You can add as many virtual backgrounds and switch backgrounds as you wish.

Removing a custom background

To remove a custom background directly from the Virtual lobby, simply click on the cross sign by the side of the image you wish to delete > a pop up window will appear for you to confirm the removal.

Removing a Custom background

Customizing the Live Studio background

You can add a different company logo other than the default one retrieved from your company images to be shown when using the Live Studio. You can also customize the colors, and add images and video backgrounds.

To customize your company logo, background colors, images or videos, follow these steps:

  1. Go to Event > Virtual Lobby > Live Studio > click on Edit
  2. For the images, videos and colors, click on the +Add. For the company logo click on the red bar.
  3. You can select one of the options for the background colors. For the others choose a file from your computer.
  4. To save the changes made, click on End.
Customized background
Please note that the company logo selected at the company level will still be reflected in the Virtual Lobby for all events. If you change the logo at this page will only affect the company logo while using Live Studio.

If you want the default company logo to come back, click on Edit and press Reset in the upper right corner of the Company Logo section.

Default company logo

Disabling Live Studio background images/videos

By default, the Live Studio default background images/videos are enabled. However, you can disable them by pressing Edit and unchecking the enabled checkbox. Then, press End to save the changes.

Disabling Live Studio background images/videos

Removing a Live Studio background

To remove a live studio background click on Edit and click on the cross sign in the upper right corner of the backgrounds you wish to delete > A popup window will open  > Press Remove.

Here is an example of the pop up window when deleting a background color:

Removing a Live Studio background

Customizing the Lower Third

You can customize the color schemes for the lower third's title and subtitle backgrounds and text. Follow these steps:

  1. Click on Edit.
  2. Select a background and text color for the lower third Title and Subtitle, and click on the +Add button.
  3. Click on Edit and click the Title and Subtitle boxes of the background color or text color field, depending on the element you want to customize.
  4. Select your desired background or text color from the color picker provided for the title and subtitle.
You can also input a hex code in the HEX field.
  1. Click on the +Add button and the chosen color scheme will be displayed under the background or text field.
You can create as many color schemes as you want.
  1. Preview the color personalization of your lower third by a color scheme
  2. Select a color scheme to see a preview of the lower third customization.

Color schemes for background and text can also be added from the Live studio settings of an activity by the room host and will reflect in the Lower third field at the backend. For further details, please refer to this article.

When customizing either the background or text field, you have to select a color for both the title and subtitle otherwise you will receive an error message when trying to add the customization.
Removing a color scheme of the lower third

To remove a color scheme of the lower third from the platform, simply click on the Edit button > click on the color scheme you wish to delete and press Remove.


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