Set Event Tools

Choose the tools you will be using in each event you are hosting.

Choose your Tools

To access your event tools page, click on Settings > Tools

Screenshot of the steps Settings >  Tools

Select the tool you want to enable or disable and click on Edit, then check or uncheck the feature box selected and click End.

Screenshot of the Edit and End buttons and tools boxes in the event tools page.
There are some categories that enable some features, even though the features are not established in your contract.

Control Section

For this category, you can enable or disable automatic emails, registration, and interaction tools.

  • Admission e-mail: Authorizes the sending of e-mail confirming the pre-registration of the person in the event.
  • Confirmation email: Authorizes the sending of e-mail confirming the person's entry into the event.
  • Rejection email: Allow to send an email with the rejection notice of your event.
  • Event admin email: Allow to send an email with an easy entry link into the event
  • Posts from Attendees: Disable if you want to moderate all Attendees posts in the internal feed of the event.
  • Posts on Social Networks: Disable if you want to moderate the posts of Attendees linked to social networks.
  • Comments from the Attendees: Leave it as "no" if you want to moderate the Attendees comments on the activities.
  • Questions of Attendees: If disabled, all questions submitted by the Attendees are to be approved by the admin/host.
  • Gamification Missions: Automatic confirmation of the missions of Attendees in any gamification.
  • Ticket Requirement: Defines whether tickets are a requirement to sign up for this event. If tickets and invitations are disabled, anyone can register for the event during valid registration dates.
  • Approval Requirement: It defines if the administrator must approve the enrollment of the Attendees. If tickets are enabled, Attendees will automatically be approved when their tickets are purchased and validated.
  • Invitation Requirement: Sets that only guests who have their mail in the Invitation List can sign up for the event and access the application.
  • Waitlist: Set whether guests can be added to a waitlist when the event reaches full capacity. Guests will automatically be added to the event's admission list and can be approved by administrators. 
  • RSVP Form: Create a quick practical form of yes or no for your attendees.
  • Quick form: Allows people to reply only to RSVP and automatically finish registering.
  • Guest form: Allows people to bring guests during the event
  • Edits on form: Allows edits to occur after the form has been submitted.
  • Activities on form: Add an extra step during the registration form to select activities
  • Ticket Giveaway: Allows attendees to give away extra tickets they have purchased, including their own.

Block Section

For this category, there are tools that block the attendee from modifying their profile, chats, posting, or editing their agenda.

  • Profile lock: Restrict access to all the tools with personal data, such as networking and profile editing
  • Password lock: Block passwords on relevant channels, such as forms, emails, websites, or apps.
  • Logout lock: Block attendees from changing accounts or logging out.
  • Email lock: Block email from attendees in networking interactions
  • Telephone lock: Lock the phone of attendees, including calls or messages through WhatsApp.
  • Social network lock: Block attendees in networking interactions via Facebook, LinkedIn, and Twitter.
  • Schedule lock: Disable access to personalize or edit the event's personal agenda.
  • Sharing lock: Block attendees from sharing content or event information.
  • Favorite lock: Does not allow any favorites to be added by attendees.
  • Chat lock: Block any conversation between attendees.
  • Tags lock: Disable tags section on the registration form.
  • Profile Picture lock: Disable picture section on the registration form
  • Full rooms lock: Hide rooms from the agenda when they have no more vacancies.
  • Hide Welcome: Should hide Virtual Lobby welcome card with description and cover/video.
  • Hide sponsors logo: Should hide sponsors' logo on activity tiles in the Virtual Lobby.
  • Hide manual ticket invite: Should hide option to fill out the ticket invite form on behalf of the guest.
  • Collapse networking area: Should collapse networking area on the top bar.

Extra Section

This category refers to extra features, that can involve tools from the agenda, importing and exporting spreadsheets, access log, and others.

  • Foreign support: Add custom details relevant to organizations outside the United States.
  • Link tracking: Enable support for link tracking to get click reports on your email analytics.
  • Concurrent Schedule: Enable attendees to enroll in activities that occur simultaneously. By default, one person cannot enroll in sessions which dates are overlapping.
  • Multiple Rooms: Enable support for an attendee to be hosted at multiple lodgings. When enabled, the mobile app lodging will be disabled due to screen space constraints.
  • Offline Notification: Allow attendees to receive offline feedbacks notifications while using the mobile app. Once enabled it may take up to one week before the tool is disabled on all devices.
  • Short QR Codes: Create 14 digits number-only QR Codes (this will result in a loss of security). Such a feature is useful for systems that can read short strings only.
  • Access log: When enabled, access control acts as an access log. This means that it will only validate the QR Code and not the entry status of the participant.
  • Check-in after printing or syncing NFC: Checks-in person after their badge is printed or their NFC tag is synced. Useful for events that everyone printing badges or syncing NFC are essentially doing their check-in as well.
  • Excel Sheets with Activities: Export excel sheets with activities, so you can see a comma-separated list of all the activities an attendee is currently enrolled in. Must have the import/export feature enabled.
  • Two-tab Schedule: Enable My Schedule and General Schedule tabs on mobile apps. Labels can be customizable if the custom tabs feature is enabled.
  • Date on Passbook: Show dates on the Apple Wallet pass, available through the automated emails sent from the platform.
  • .ics file on confirmation email: Send a .ics file attached to the confirmation email, so guests can confirm attendance using calendar clients.
  • Count guests as attendees: Count registration guests as if they were regular attendees. By default, guests will not count on the event capacity and invite capacity limits.
  • Guests email: Should ask for an email from guests when enabling the guest form on the registration form.
  • Allows invoice: Allow invoice option during purchase, which sends bank, wire, or e-check details through the attached invoice
  • Reverse stream priority: Reverse stream endpoints priority, use endpoint B as the primary endpoint.
  • Use TokBox (beta): Use Vonage's Tokbox as WebRTC provider

This article is regarding tools for your individual events. To learn about setting the tools at your company level, click here: Company Tools

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