Set Event Tools

Choose the tools you will be using in each event you are hosting.

Enabling and disabling tools

To access the event tools page, click on Settings > Tools and press Edit. Then, check or uncheck the correspondent checkbox to enable or disable each feature. Click End to save the changes.

How to enable and disable event tools
This article is regarding tools for individual events. To learn about setting the tools for multiple events at the company level, click here.

Searching for tools

You can search for specific tools by clicking on the Search button on the upper right, typing in the tool you are looking for in the Search terms fields, and pressing the blue button Search.

Searching for tools

Activating all tools

You will also have the option to activate all main features by clicking Edit and then pressing the Activate all tools button on the left-hand side.

Activate all tools

By selecting this option, all features from the Start, Registration, Live, Compliance, Hospitality, and Pass sections that are available in the plan you have purchased will be enabled. Press End to save the changes.

Click here for further information on the InEvent plans.

Start section

  • Virtual Lobby: It is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations. Click here for further information.
  • Webinar: Create and deploy Webinars in a simple and easy way with our powerful Live Studio. Click here for further information.
  • Android / iOS Apps: Publish a powerful native mobile channel for your events apps on Google Play and on the Apple App Store. Click here for further information.
  • White label: The visual identity of an enterprise or company is essential so it becomes a strong brand. InEvent platform allows the customization of images and colors in order for your company to have all the identity details reflected in the cloud and on the event app. Click here for further information.
  • Import / Export: Work with spreadsheets for unlimited imports and exports. You can import or export a spreadsheet that contains various types of information without having to add individual units one at a time. Click here for further information.
  • Data Sync: Send various spreadsheets with the attendees' updated data. The updated attendees' information can be sent via the platform during the event. It can be automatically synchronized with the new data and available to the attendees. Click here for further information.
  • API developers: Accessing the API and its documentation allows any external system (such as your own website or CRM) to connect directly with the InEvent platform performing updates safely and easily. Click here for further information.
  • Permission profiles: Permissions are useful when you have external agencies or partners who need to view or control a part of your platform, without having full access to it at the event or company level. Click here for further information.
  • Link tracking: Start your link tracking tool (UTM) with real analytics and track the performance of campaigns and content. Click here for further information.
  • Marketplace: InEvent provides you with a vast array of tools to create your own personalized events. To add additional services, we also have a list of certified partners, experienced in InEvent technologies, to help with hardware, production studios, virtual reality, and much more. Click here for further information.
  • Details: Display the main page to configure the event information, such as location, dates, etc. Click here for further information.
  • People: In this page you can manage the attendee's information, credentials, filter, search, and edit everything needed. Click here for further information.
  • Notes: Create and view attendees notes, logs, RSVPs and confirmations. Notes are only visible to the administrators, attendees will not be able to see them. Click here for further information.
  • Feed: Display a series of content, images, videos, links, information, messages, etc. related to the event. Participants can interact with one another on the feed along with the event organizer by commenting and even sharing posted content. Click here for further information.
  • Agenda: Display the calendar with the agenda of the event and its activities. The number of activities is unlimited and you can add in each of the information about location, speakers, sponsors, exclusive materials, and even build content tracks for your participants. Click here for further information.
  • Speakers: Show the list of speakers on the event. Click here for further information.
  • Sponsors: Display the list of sponsors of the event. Click here for further information.
  • Ads: Display the Sponsor Ads of the event at the Virtual Lobby, App and website. Click here for further information.
  • Files: Allow all files used in the event and its activities to be downloaded. Click here for further information.
  • Photo gallery: Display pictures sent by the participants of the event for a great engagement and interactions between them. Click here for further information.
  • Tabs: Define the order of the tabs, modify their names, their icons and create external URL tabs. Click here for further information.
  • Voucher: Share a dynamic card with your attendee's information. Click here for further information.
  • Random sponsors: Sort sponsors randomly on Virtual Lobby. Click here for further information.
  • Random group rooms: Sort group rooms randomly on Virtual Lobby. Click here for further information.

Registration section

  • Website: Create a customized website for your event in a few minutes, adjusting its layout with event identity design and links such as a registration form and it can be linked to one external website. Click here for further information.
  • Registration form: Generate forms with addons to collect data and register new attendees. Click here for further information.
  • Custom forms: Generate custom forms for surveys, feedback and general data collection. Click here for further information.
  • Lists: Create lists to help segment individuals into different schedule, communications and tickets features. Click here for further information.
  • Invites: Creating an Invitation List to your event allows you to invite your target public with no costs. They will be counted as registration credits only after confirming their presence. Click here for further information.
  • Waitlists: Approve or decline people who expressed interest to enroll at your event. Click here for further information.
  • RSVP: With the RSVP option, you will be able to create a simple registration form where your invitees can confirm their presence with just one click. Click here for further information.
  • Email: Send all your communication emails to people lists. Click here for further information.
  • SMS: This is a communication feature that allows you to send a text message directly to your attendees' mobile number. Click here for further information.
  • Tickets: Manage tickets, group sales, batches, payment settings and invoices. Click here for further information.
  • Meetings: In addition to the networking functionality, you can set up meetings using our self-service booking system. You can request more info, add your inbox, confirm or reject a meeting, add check-in options and assign automatic survey forms. Click here for further information.
  • Marketo: Integrate programs, lists and emails with Marketo. Click here for further information.
  • Salesforce: Integrate Salesforce to import Leads and Contacts. Click here for further information.
  • Cvent: Integrate with Cvent to sync invitations and registrations. Click here for further information.
  • Salesforce Chatter: Integrate Salesforce Chatter feed posts. Click here for further information.
  • Microsoft Dynamics: Integrate leads and contacts with CRM. Click here for further information.
  • HubSpot: Add support for HubSpot campaigns and contacts. Click here for further information.
  • Stripe: Integrate with Stripe easy to use white label payment solution. Click here for further information.
  • PayPal: Integrate payment with PayPal to sell to customers around the globe. Click here for further information.
  • Wirecard: Integrate automatically with newly Wirecard payment at compatible countries. Click here for further information.
  • Landing pages: Create customizable event landing pages with custom domains. Click here for further information.
  • Directory: Register your website with your company information and upcoming events. Click here for further information.
  • Assistant email: Send email communications copied cc to your guests assistant. Click here for further information.
  • Pipeline: Manage your registration process flow and sales for attendees. Click here for further information.
  • Ticket giveaway: Show an option to giveaway ticket, so instead of purchasing only your ticket, you can also purchase for other guests. Click here for further information.
  • RSVP form: Create a practical yes or no form to quickly RSVP your attendees. Click here for further information.
  • Quick form: Allow attendees to answer their RSVP and automatically finish their registration. Click here for further information.
  • Guest form: Allow attendees to bring a guest (or multiple guests) to the event. Click here for further information.
  • Edits on form: Allow attendees to edit their registration answers after the form has been sent. Click here for further information.
  • Activities on form: Add an extra step during the registration form to select activities. Click here for further information.
  • .ics file on confirmation email: Send a .ics file attached to the confirmation email, so guests can confirm attendance using calendar clients. Click here for further information.
  • .ics file with activity list: Generated .ics files will contain a list of activities on multiple entries instead of the whole event. Click here for further information.
  • .ics file on meeting confirmation email: Send a .ics file attached to the meeting confirmation email. Click here for further information.
  • Count guests as attendees: Count registration guests as if they were regular attendees. By default guests will not count on the event capacity and invite capacity limits. Click here for further information.
  • Guests email: Ask email from guests when enabling the guest form on the registration form. Click here for further information.
  • Allow invoice: Allow invoice option during purchase, which send bank, wire or e-check details through the attached invoice. Click here for further information.

Live section

  • Networking: A list of the attendees who are present in your event will be displayed on the main page of the Virtual Lobby and they will be able to send each other video requests. Click here for further information.
  • Feedback: Send feedback for event, activities and sponsors. Click here for further information.
  • Question: Send questions or post live Q&A during activities. Click here for further information.
  • Comments: Send comments, chats or an open forum during activities. Click here for further information.
  • Polling: Answer live polling and dynamic quizzes during activities. Click here for further information.
  • Leaderboard: Display the most engaged attendees in the event. Click here for further information.
  • Gamification: Engage attendees to complete missions given by the event. Click here for further information.
  • Content projection: Create a live engaging experience for your attendees. Click here for further information.
  • Messages scheduling: Schedule all your messages prior to the event commencement. Click here for further information.
  • Live Studio: Use the Live Studio to produce, display and stream your content to attendees. You can enhance your streaming by adding animations, lower thirds, chyrons, and custom backgrounds to it. Click here for further information.
  • Video Conferencing: Provide the option to connect attendee sessions using real time communication. Click here for further information.
  • Simulated Live Streaming: Use a pre-recorded video to stream live during the session dates automatically. Click here for further information.
  • Speech to text transcription: Generate speech to text transcriptions in real time for attendees. Click here for further information.
  • Audio interpretation: Add audio interpretation channels for your live content. Click here for further information.
  • Interprefy: Add Interprefy integration for audio interpretation on your live content. Click here for further information.
  • RTMP streaming: Integrate with streaming software platforms like OBS, Wirecast or vMix. . Click here for further information.
  • Full HD Video: Enable Full HD Video support for your Virtual Lobby live stream. Click here for further information.
  • 2nd WebRTC server: Use Agora.io video server instead of Tokbox as WebRTC provider. Click here for further information.
  • Dedicated WebRTC IP: Enables a dedicated IP range for WebRTC video conferencing. Click here for further information.
  • Dial-in: Enables dial-in option for speakers on all interactive video modes. Click here for further information.
  • Breakout rooms: Create multiple breakout rooms for your sessions with various topics. Click here for further information.
  • Large files: Allows admins to upload files larger than 100mb on event materials. Click here for further information.
  • Quick menu: Show a menu of actions for quick access in the event. Click here for further information.
  • Push notification: Send push notification for all available user platforms. Click here for further information.
  • Reverse stream priority: Reverse stream endpoints priority, use endpoint B as the primary endpoint. Click here for further information.
  • Collapse networking area: Collapse Virtual Lobby networking area as part of the top bar. Click here for further information.
  • Hide people count: Hide people count on Virtual Lobby session tiles. Click here for further information.
  • Show end times on activities: Show end times on Virtual Lobby activities tiles. Click here for further information.
  • Virtual background: Should have Virtual Background option for speakers. Click here for further information.
  • Speed networking timer renew: Allows participants to extend the timer when the session is about to end. Click here for further information.

Compliance section

  • Analytics: Extract detailed information across multiple events with clear statistics - the entire menu of Analytics will not be displayed. Click here for further information of Live Analytics and here for Email Analytics.
  • Reports: Bring a full custom report document of your event summary. Click here for further information.
  • Briefing requests: Request and manage forms to create new events from templates. Click here for further information.
  • Events calendar: Deliver a featured calendar of your events with filters and management tools. Click here for further information.
  • Budget control: Serve as a budget control for all the event expenditures. Click here for further information.
  • Task management: Create procedures, tasks and todo lists for your team workforce. Click here for further information.
  • Attendance tracking: Tracks attendance for CEU credits and attendance certificates. Click here for further information.

Hospitality section

  • Itinerary: Share curated information with each other. Click here for further information.
  • Flights: Contain all information regarding attendee's flights. Click here for further information.
  • Shuttles: Group the attendee's shuttle from airports to venues. Click here for further information.
  • Room list: Select and join attendee's rooms of your hotel event. Click here for further information.

Pass section

  • Badges: Print a full list with all the attendees' badges. Click here for further information.
  • My QR Code: Display the user QR Code to easily show at leads collectors and check-ins. Click here for further information.
  • Access control: Allow precise access as staff scan badges or QR Codes. Click here for further information.
  • Check-in: Check-in guests through our integrated QR Code reader. Click here for further information.
  • NFC Control: Power NFC to collect data and control access. Click here for further information.
  • Data collector: Collect leads as staff use the QR Code reader to scan badges. Click here for further information.
  • Presence: it's possible to check attendee's presence on your event online, hybrid or in-person event and activities. Click here for further information.

Support section

  • Email support: Get email support from our customer success reps during business hours. Click here for further information.
  • Chat support: Get chat support directly from the platform, with quick replies. Click here for further information.
  • Scheduled calls: Book a call with our customer success reps to discuss specific topics. Click here for further information.
  • Online trainings: Get your video and FAQ training online during the length of your contract. Click here for further information.
  • Project manager: Get a project manager dedicated to your project implementation. Click here for further information.
  • In-person training: Get training in-person during your onboarding initial implementation plan. Click here for further information.

Login Section

  • One time login: it creates a single registration, requesting only the person's name and no password recovery. Click here for further information.
  • Allow non-sso login: allow non-sso login when SSO is enabled and active. Click here for further information on Single Sign-On.
  • Marketo ID Auth: allows users to sign in using the Marketo ID Auth URL. Click here for further information on the Marketo integration.
  • Event login page: if enabled, the login page will be active. If disabled, it will automatically open the registration form. Click here for further information.

Control section

For this category, you can enable or disable automatic emails, registration, and interaction tools.

  • Admission e-mail: Authorizes the sending of e-mail confirming the pre-registration of the person in the event. Click here for further information on the admission email.
  • Confirmation email: Authorizes the sending of e-mail confirming the person's entry into the event. Click here for further information on the confirmation email.
  • Rejection email: Allow to send an email with the rejection notice of your event. Click here for further information on the rejection email.
  • Meeting email: Allow to send an email confirming a meeting with an attendee. Click here for further information.
  • Event admin email: Allow to send an email with an easy entry link into the event. Click here for further information on the event admin email.
  • Posts of Attendees: Disable if you want to moderate all attendees' posts in the internal feed of the event. Click here for further information on the moderation of attendees' posts.
  • Posts on Social Networks: Disable if you want to moderate the posts of Attendees linked to social networks. Click here for further information.
  • Comments from the Attendees: Leave it as No if you want to moderate the attendees' comments on the activities. Click here for further information on the moderation of attendees' comments.
  • Questions of Attendees: If disabled, all questions submitted by the Attendees are to be approved by the admin/host. Click here for further information on the moderation of attendees' questions.
  • Gamification Missions: Automatic confirmation of the missions of Attendees in any gamification. Click here for further information on the moderation of gamification missions.
  • Ticket Requirement: Defines whether tickets are a requirement to sign up for this event. If tickets and invitations are disabled, anyone can register for the event during valid registration dates. Click here for further information on the ticket requirement.
  • Approval Requirement: It defines if the administrator must approve the enrollment of the Attendees. Click here for further information on the approval requirement.
If tickets are enabled, Attendees will automatically be approved when their tickets are purchased and validated.
  • Invite Requirement: Sets that only guests who have their mail in the Invitation List can sign up for the event and access the application. Click here for further information on the invite requirement.
  • Waitlist Requirement: Set whether guests can be added to a waitlist when the event reaches full capacity. Guests will automatically be added to the event's admission list and can be approved by administrators. Click here for further information on the approval requirement.

Block section

For this category, there are tools that block the attendee from modifying their profile, chats, posting, or editing their agenda.

  • Profile lock: Restrict access to all the tools with personal data, such as networking and profile editing. Click here for further information on the profile lock.
  • Password lock: Block passwords on relevant channels, such as forms, emails, websites, or apps.
  • Logout lock: Block attendees from changing accounts or logging out.
  • Email lock: Block email from attendees in networking interactions. Click here for further information.
  • Telephone lock: Lock the phone of attendees, including calls or messages through WhatsApp.
  • Social network lock: Block attendees in networking interactions via Facebook.
  • Social network lock: Block attendees in networking interactions via Instagram.
  • Social network lock: Block attendees in networking interactions via LinkedIn.
  • Social network lock: Block attendees in networking interactions via Twitter.
  • Schedule lock: Disable access to personalize or edit the event's personal agenda. Click here for further information.
  • Sharing lock: Block attendees from sharing content or event information. Click here for further information on content sharing.
  • Favorite lock: Does not allow any favorites to be added by attendees. Click here for further information.
  • Chat lock: Block any conversation between attendees. Click here fur further information.
  • Tags lock: Disable the tags section on the registration form. Click here for further information.
  • Profile Picture lock: Disable the picture section on the registration form. Click here for further information.
  • Disable email confirmation: Disable the Confirm email address field on the registration or purchase form.
  • Disable password confirmation: Disable the Confirm password field on the registration or purchase form.
  • Full rooms lock: Hide rooms from the agenda when they have no more vacancies. Click here for further information.
  • Hide Welcome: Should hide Virtual Lobby welcome card with description and cover/video. Click here for further information on the welcome card.
  • Hide sponsors logo: Should hide sponsors' logo on activity tiles in the Virtual Lobby. Click here for further information.
  • Hide manual ticket invite: Should hide option to fill out the ticket invite form on behalf of the guest. Click here for further information.
  • Block content share: Should block content share popup with options besides screen sharing. If enabled, instead of seeing all three screen sharing options, (screen, PDF, video) the presenters will see only the screen option. Click here for further information.
  • Block content library: Block content library popup when sharing a video or a PDF using the Live Studio.
  • Block emoji: It will block the use of emojis in the Virtual Lobby.

Extra section

This category refers to extra features, that can involve tools from the agenda, importing and exporting spreadsheets, access logs, and others.

  • Foreign support: Add custom details relevant to organizations outside the United States.
Foreign support will affect the Address section of the purchase form. We recommend enabling it only if you are based in Brazil and using the Wirecard integration.
  • Email link tracking: Enable support for link tracking to get click reports on your email analytics. Click here for further information on the link tracking feature.
  • Concurrent Schedule: Enable attendees to enroll in activities that occur simultaneously. By default, one person cannot enroll in sessions which dates are overlapping. Click here for further information on the concurrent schedule.
  • Multiple Rooms: Enable support for an attendee to be hosted at multiple lodgings. When enabled, the mobile app lodging will be disabled due to screen space constraints. Click here for further information on hotel room choice.
  • Offline Notification: Allow attendees to receive offline feedbacks notifications while using the mobile app. Once enabled it may take up to one week before the tool is disabled on all devices.
  • Short QR Codes: Create 14 digits number-only QR Codes (this will result in a loss of security). Such a feature is useful for systems that can read short strings only. Click here for further information on QR codes.
  • Access control as log: When enabled, access control acts as an access log. This means that it will only validate the QR Code and not the entry status of the participant. Click here for further information on the access log.
  • Check-in after post NFC: Checks-in person after their badge is printed or their NFC tag is synced. Useful for events that everyone printing badges or syncing NFC are essentially doing their check-in as well.
  • Excel Sheets with Activities: Export excel sheets with activities, so you can see a comma-separated list of all the activities an attendee is currently enrolled in. Must have the import/export feature enabled. Click here for further information on the import function.
  • Two-tab Schedule: Enable My Schedule and General Schedule tabs on mobile apps. Labels can be customizable if the custom tabs feature is enabled. Click here for further information on the two-tab schedule.
  • Date on Passbook: Show dates on the Apple Wallet pass, available through the automated emails sent from the platform. Click here for further information on the Apple Wallet pass.
  • My Agenda as a list: Show 'My Agenda' session tiles as a list instead of cards. Click here for further information.
  • Native WebSocket: If your audience includes attendees from China, we highly recommend enabling it. Click here for further information.


How Did We Do?