Live Studio

With the Live Studio, you can enhance your streaming by adding animations, lower thirds, chyrons, and custom backgrounds to it. This article intends to show you how to use the Live Studio as the room video mode in an online session.

How do I enable this feature?

The Live Studio will be available if you have selected Neo as the Virtual Lobby layout. The Classic layout doesn't support the Live Studio.

To enable this feature, go to Settings > Tools > scroll down until you see the Live section. Then, press Edit, and make sure the Live Streaming Studio checkbox is checked. Press End to save the changes.

Enabling the Live Studio on the event level

If instead of seeing a checkbox, you see No or Purchase, there might be two reasons why that is happening:

  1. You will need to enable this feature at the company tools. To do so, go to the company level, and click Account > Tools in the menu on the left-hand side. Then, scroll down until you see the Live section, press Edit, and make sure the  Live Streaming Studio checkbox is checked. Press End to save the changes.
Enabling the Live Studio in the company tools
  1. If you went to the company tools and instead of seeing the checkbox, you still saw Purchase, this means that this feature is not included in the plan you have purchased. Click here to check which features are included in each plan.

Choosing the Live Studio as the room video mode

Once you have created activities for your event's agenda, you will need to set up its details and configurations, such as the room video mode.

The Live Studio can only be selected as the room video mode for activities. This option is not supported for sponsor rooms.

To set the Live Studio as the room video mode, go to Agenda > Activities > select an activity on the left-hand side and press Edit in the upper right corner of the screen. Then, scroll down until you see Room video mode and choose Live Studio from the dropdown bar.

Choosing Live Studio as the room video mode

Room video latency

Video latency
Stream latency is the delay between your camera capturing an event and the event being displayed to viewers.

Even though the Live Studio will allow speakers to interact with users, they will experience latency in the Live preview, as is standard with live streaming technology.

Using the Live Studio as the room video mode, you will be able to choose between the Standard latency (20-30 seconds) and Low latency (10-15 seconds).

Room video latency

Room host

Only one host is allowed per room. This person will be responsible for starting and stopping the streaming, for the recording of the session, and will also be able to change the Studio settings such as the layout, chyrons, and background.

To define the room host, select a name from the attendee's list or type to search.

Choosing the room host for the live studio session

Inside the Live Studio

Once the room host joins the room, they will be able to switch between the Streams and Settings tabs.

Streams and Settings tabs

Streams

With the Streams tab, the room host will be able to control which presenters are visible on stage and which ones are backstage. This can be done by switching the toggle button on each display on and off.

How to remove someone from the stage

If a presenter is removed from the stage, the room host will be informed which speaker has been removed from the live stream and the speaker's audio will automatically be muted.

Click here for further information on how to add and remove people from the stage.

If the stream has already started and speakers join the room, by default, they will automatically join backstage to avoid unexpected layout changes.
Even if all presenters and screens are offstage, the live studio can still be displayed to the audience.
Whisper

Even though those who are backstage will automatically have their audio muted, speakers can still communicate with each other by enabling the Whisper functionality. This will help the speakers and room host to rehearse before going live as well as to organize themselves while the streaming is happening.

Whisper

When speakers are whispering backstage, they will be heard by other speakers and by the room host who are on stage and/or backstage, but their audio will not go through the live stream, which means that the audience won't be able to hear the whispers.

Camera switcher

You can connect multiple cameras to your live stream and switch them throughout the sessions. To do so, when going through the device configuration step right after entering a room as a presenter or room host, you should click on the + button to add multiple video sources.

There's no limit to how many video sources can be added as cameras. Please, note that the + button will only appear if you have more than one video source available.
Adding multiple cameras

Inside the room, the room host and speakers can control their video sources using the Camera switcher on the left-hand side, as shown below:

Camera switcher

You can switch between cameras using your mouse, or using the following keys: arrow up or page up will move backward, and arrow down or page down will move forward. Presentation clickers are also supported.
Clean video feed
Clean video feed
A clean feed is identical to the main program output but without any captions keyed into it. In other words, a clean feed is a video signal that does not have added graphics and text.

When using the Live Studio, the room host will see an option to open a clean video feed under the Streams tab.

Clean video feed

 Click here for further information on the clean video feed.

Settings

In the Settings tab, the room host will be able to control the layout, the overlays, and the background.

Layout

There are 6 layout options:

  1. Automatic: This layout will allow you to set up two layouts that will switch automatically based on whether you are screen sharing or not. To set up the two layouts, press the cog icon on the top right of the Automatic layout option, select both the Regular layout and the Screen share layout and press Save.
Automatic layout
  1. Gallery: It allows the audience to see a thumbnail of all presenters and screens in a grid pattern.
Gallery layout

  1. Hangout: It allows the audience to see a thumbnail of all presenters in a grid pattern in full screen, with no background being displayed.
Hangout
  1. PP (Picture in picture): It allows the audience to see one presenter or screen in full screen at the same time as other presenters' thumbnails are displayed at the bottom of the room.
Picture in picture layout
  1. Movie: Sets one presenter/screen share as the focal point of the screen, with other presenters' thumbnails displayed on the bottom of the room.
Movie layout
  1. Slides: Sets one presenter/screen share as the focal point of the screen, with other presenters' thumbnails displayed on the right-hand side of the room.
Slides layout
Overlays

A stream overlay is graphic content that is overlaid on top of the live stream content. These graphics are usually positioned around the edges of the screen so that the center remains unobstructed.  

The Live Studio offers you the option to overlay your logo, lower thirds, and chyrons on top of the live stream.

  1. Logo

The company logo can be displayed on the upper left, upper right, bottom right, or not displayed at all.

Logo layout

By default, the logo will be the Main icon retrieved from your company images. If you wish to customize it, click here to learn how.
  1. Lower third

The lower third is a graphic overlay that will be displayed in the lower area of the screen. To have lower thirds in your session, remember to toggle the correspondent button on, as shown in the image below. As a room host, you will be able to type both a title and a message and save the lower thirds as presets to be reused.

Lower third
  1. Chyron

The chyron is an electronically generated caption that occupies the lower area of the screen and will overlay the streaming. To have a chyron in your session, remember to toggle the correspondent button on, as shown in the gif below. The chyron's text can be saved as presets to be reused.

Gif on how to add chyrons to the livestream

Background

You will be able to customize your live stream background with different colors, pictures, or videos, as shown below:

How to change the background in the Live Studio

Besides the option to choose from the alternatives InEvent offers you, you will also be able to upload your own pictures and videos. To do so, click on the + button and select a file from your device.

Uploading background options

If the video you are uploading has sound, you will be able to toggle it on and off in order to play or pause background music on your live stream. To do so, click on the speaker icon in the upper right corner of the Videos section, as shown in the image above.

Starting the streaming and using the Control Room

When the room host determines that the stream is ready to start, they can select the green Start Stream button. When selected, a confirmation box will appear for the stream to start. Click here to learn more details on how to start and stop the streaming.

Start stream on the Live Studio
Once the room host starts streaming, it will only stop after explicitly requesting for it by clicking on Stop Stream or if the room remains empty for five minutes.
Live preview

To view the activity like an attendee, you can select Live Preview.

Live preview

To go back to viewing the attendee as the room host or presenter, click Control Room. Click here to learn more about the speaker control bar.


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