Virtual Lobby

Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.

How do I set up my online event?

You can follow this guide to help you get started on creating your event and this one to learn how to configure your online activities.

Your event must be set as Published and Online

Event details - online events

When set to Online / Virtual, a link will automatically be generated to access and view the Virtual Lobby, as displayed above.

You can also access the Virtual Lobby by clicking Event > Virtual Lobby > Preview

Screenshot of how to access the Lobby. Event > Virtual Lobby > Preview
The global content delivery networks that we use are Fastly, Akamai and AWS. The Virtual Lobby auto-scales depending on your event size. Our artificial intelligence will predict the server size that will be needed for every event and will add a safe margin to it.

How do I set up my Virtual Lobby preferences?

To do so, click on Event > Virtual Lobby. On this page, you'll be able to upload a background image, select the layout you'd like to use, enable or disable Networking, Polls, and Files, among other options.

Gif about the Virtual Lobby page on the backend

How do I select the layout I would like to use?

You will see a drop-down bar with the two Lobby layout types.

Screenshot of the layout options: Classic and Neo
  1. The Classic layout
  2. The Neo layout

Click here to learn the difference between these two layouts.

How do I set up the welcome outline?

If you have selected the Classic layout, you will not see this option.

When using the Neo layout, you will be able to set up the welcome card disposition. Click here for further information on that.

How do I set up the activity layout type?

If you have selected the Classic layout, you will not see this option.

To select your activity cover size and style, you should click on the drop-down bar under Activity layout type.

Click here to learn more about it.

Access policy

Define whether you would like the attendees to be able to join activities before their start time and after their end time.

Join sessions before starting

If you select No, the attendees will not be able to join the activities before their scheduled start time.

If you would like attendees to be able to join the room before all activities start, you will be given the option to decide if they should be able to join 5, 15, 30 minutes or 1 hour prior to the activity's start time.

Access policy options
Join sessions after ending

If you select No, the attendees will not be able to join activities after their scheduled end time.

If you would like attendees to be able to join the rooms after the activities end, select Yes.

If you would like to configure a different access policy for each activity, you can do so too. Click here for further information.

How do I set up the welcome card?

Under Welcome cover you'll have two cover types options: default event cover and video cover. Click here to learn more about it.

Control room default layout

You can determine which will be the default layout for all activities when using the Control room. You will have four options: Automatic, Focus mixed, Focus only and Space Between.

This setting can be changed by the room host during the session.

Click here to learn more about these layout options.

Control room default layout

How do I change the font style for the Virtual Lobby?

You will be able to choose the font style of your preference under Font style.

Virtual Lobby Settings

Under settings, you can enable or disable many features. Click here for further information.

Background image

If you wish to have an image as the background in the Virtual Lobby's main page instead of just a plain color, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.

Player idle image

By default, before the live content starts, the room will display a message that says Nothing's happening here. You will be notified about upcoming streams.

If you wish to have an image or gif being displayed inside the rooms before the live content starts, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.

How to upload a player idle image

This function is only available for Control Room Video Mode. Click here to learn more about room video modes.

Which webRTC provider I should use?

WebRTC
WebRTC is a free, open-source project that provides web browsers and mobile applications with real-time communication via simple application programming interfaces. It allows audio and video communication to work inside web pages by allowing direct peer-to-peer communication.

The InEvent platform offers two webRTC providers for you to choose from: TokBox and Agora.io. We recommend TokBox as the primary webRTC provider for all regions.

To learn more about the webRTC providers and how to define which one you will use, please access this article.

How do I change the colors of the Virtual Lobby?

You can customize the colors of your virtual environment according to your preference.

To do it, on the company menu press Company > Details.

You can change the Background color, Bar color, and Main color using the hexadecimal code of the color you want.

For contrast reasons, the only color that will not be accepted as the Bar color is white (#FFFFFF).

How to make access to the virtual platform available to Attendees?

There are various ways for the participants or speakers of your event to access the Virtual Lobby. Click here for further information.

WebSockets

WebSockets
WebSockets are an advanced technology that makes it possible to open a two-way communication session between the user’s browser and a server.

If your audience includes attendees from China, we highly recommend enabling the Native websockets. To enable it, go to Event > Virtual Lobby > scroll down until you see the Settings section and enable Native websockets.

Click here for further information.

Virtual Lobby Analytics

Here you will be able to find the virtual lobby reports, including how many views your sessions have received, who has view your sessions, how long each attendee spent in your sessions.

To see more on the virtual lobby Click Here


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