- How do I set up my online event in the Virtual Lobby?
Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.
How do I set up my online event in the Virtual Lobby?
Go to Event > Details and make sure your event is set to Published and Online/Virtual Lobby or Hybrid (Virtual + In Person).
When set to Online / Virtual Lobby or Hybrid (Virtual + In Person), a link will automatically be generated to access and view the Virtual Lobby, as displayed above.
Now it's time for you to set up your Virtual Lobby preferences! To do so, click on Event > Virtual Lobby.
On this page, you'll be able to set up both the Design and the Settings of the Virtual Lobby.
To customize the design of the Virtual Lobby, you can set up its layout, Live Studio background, virtual background, background image, and Reactions. It's also possible to customize reactions and virtual backgrounds for the Live Studio separately.
On the layout tab, you can customize the Interface, template mode, activitiy layout type, welcome cover, the default layout for the Control Room, and the font style.
- Lobby layout type
When selecting the layout type, you can choose from:
- The Classic layout
- The Neo layout
Click here to learn the difference between these two layout options.
- Template mode
- The Normal template
- The Dark mode
Click here to see the images of both template modes.
- Activity layout type
To select your activity cover size and style, you should click on the drop-down bar under Activity layout type.
Click here to learn more about it.
Under Welcome cover, you'll have two cover types options: default event cover and video cover. Click here to learn more about it.
Default layout for the Control Room
You can determine which will be the default layout for all activities when using the Control room. You will have four options: Automatic, Focus mixed, Focus only, and Space Between.
Click here to learn more about these layout options.
You will be able to choose the font style of your preference under Font style.
In the Live Studio tab, you can customize the company logo and change the colors of the background, add images and video. Click here to learn how to do that.
The backgrounds updated on this section will be displayed as options in the Device configuration step right after presenters access a room.
You have some default virtual background available but you can also add some other options to be chosen from while configuring the device. Click here for more information.
Under the Background image, you can upload both the Background image for the Lobby and the Player Idle image.
- Background image: If you wish to have an image as the background in the Virtual Lobby's main page instead of just a plain color, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.
- Player idle image: By default, before the live content starts, the room will display a message that says Nothing's happening here. You will be notified about upcoming streams. If you wish to have an image or gif displayed inside the rooms before the live content starts, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.
This function is available for the Live Studio Stream, Pre-recorded (Simulated Live Streaming) and RTMP streaming. To illustrate how to use this feature, below you find a gif showing how to enable/disable the Reactions by clicking on Edit and using the toggle to the left/right.
You can select up to 7 emojis to be displayed on the Live Stream and the reactions show up in real-time to everyone.
To delete the emoji simply click on the trash icon underneath the reaction:
Labels & Icons
When clicking on this menu, a new tab will open for you to edit the virtual rooms' icons and labels. For more information about the virtual rooms, click here.
Under Settings, you will be able to set up group rooms, the access policy, check the analytics, and define which Virtual Lobby tools you like to enable or disable. Click here for further information.
Another way to control the tools on the Virtual Lobby page is by clicking on the Settings button on the top left corner. This will display a pop-up of the most relevant tools.
You can enable or disable the tools by clicking on the toggle next to each tool, as highlighted below. Scroll down in the pop-up to view the other tools:
To view all the tools and access them from the tools page (Settings > Tools), click here.
How do I change the colors of the Virtual Lobby?
You can customize the colors of your virtual environment according to your preference.
To do it, at the company level, press Company > Details.
You can change the Background color, Bar color, and Main color using the hexadecimal code of the color you want.
How do I give attendees access to the Virtual Lobby?
By sharing this User guide with your attendees prior to the event date, they can get familiarized with the Virtual Lobby and ensure their computer meets all the requirements of the InEvent platform.
In fact, there are various ways for them to access the Virtual Lobby and this article will explain how each one of them works.
However, if you would like to know how to avoid access to the Virtual Lobby prior to the event date, this is the article you are looking for.
Finally, if you would like to understand how the Virtual Lobby works on the app and what features are available, check this article.