Virtual Lobby

Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.

This article intends to show you how to set up your online event and your preferences for the Virtual Lobby in terms of design.

How do I set up my online event in the Virtual Lobby?

You can follow this guide to help you get started on creating your event and this one to learn how to configure your online activities.

Go to Event > Details and make sure your event is set to Published and Online/Virtual Lobby or Hybrid (Virtual + In Person).

Event mode

When set to Online / Virtual Lobby or Hybrid (Virtual + In Person), a link will automatically be generated to access and view the Virtual Lobby, as displayed above.

The global content delivery networks that we use are Fastly, Akamai and AWS. The Virtual Lobby auto-scales depending on your event size. Our artificial intelligence will predict the server size that will be needed for every event and will add a safe margin to it.

Now it's time for you to set up your Virtual Lobby preferences! To do so, click on Event > Virtual Lobby.

On this page, you'll be able to set up both the Design and the Settings of the Virtual Lobby.

Gif of the overview of the page

Design

To customize the design of the Virtual Lobby, you can set up its layout, background image, and also customize virtual backgrounds for the Live Studio.

Design of the Virtual Lobby
You can also access the Virtual Lobby by pressing the Preview button.

Layout

On the layout tab, you can customize the Interface, welcome cover, the default layout for the Control Room, and the font style.

Layout

Interface

Interface
  1. Lobby layout type

When selecting the layout type, you can choose from:

  • The Classic layout​​
  • ​​The Neo layout​

Click here to learn the difference between these two layout options.

  1. Activity layout type

To select your activity cover size and style, you should click on the drop-down bar under Activity layout type.

Click here to learn more about it.

If you have selected the Classic layout, you will not see this option.
Welcome cover

Under Welcome cover, you'll have two cover types options: default event cover and video cover. Click here to learn more about it.

Regarding the welcome outline, if you have selected the Classic layout, you will not see this option. When using the Neo layout, you will be able to set up the welcome card disposition. Click here for further information on that.
Default layout for the Control Room

You can determine which will be the default layout for all activities when using the Control room. You will have four options: Automatic, Focus mixed, Focus only, and Space Between.

This setting can be changed by the room host during the session.

Click here to learn more about these layout options.

Control Room default layout
Font style

You will be able to choose the font style of your preference under Font style.

Font style

Live Studio

In the Live Studio tab, you can customize the company logo and add virtual background options.

By default, the company logo that will appear in the logo overlay option of the Live Studio is the one uploaded as the Main icon retrieved from your company images.

If you wish to customize it, press Edit and click on the red bar to upload the image. Once you are done, press End to save the changes.

Live Studio
Virtual backgrounds

Images can be uploaded to be used by the presenters as virtual backgrounds. To upload an image, press the green button + Add. A window will pop up for you to type in the virtual background name and upload an image by pressing the red bar.

Add virtual background

The backgrounds updated on this section will be displayed as options in the Device configuration step right after presenters access a room.

Background options

Background image

Under Background image you can upload both the Background image for the Lobby and the Player Idle image.

Background image
  • Background image: If you wish to have an image as the background in the Virtual Lobby's main page instead of just a plain color, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.
  • Player idle image: By default, before the live content starts, the room will display a message that says Nothing's happening here. You will be notified about upcoming streams. If you wish to have an image or gif being displayed inside the rooms before the live content starts, press Edit and click on the red bar to upload the image you wish. Press End to save the changes.
If you wish to edit the standard message 'Nothing's happening here. You will be notified about upcoming streams', you will need to customize the default texts for Virtual Lobby Player - Idle title and Virtual Lobby Player - Idle subtitle. Click here to learn how to edit standard messages by creating headings.
This function is only available for Control Room Video Mode. Click here to learn more about room video modes.

Settings

Under Settings, you will be able to set up group rooms, the access policy, check the analytics, and define which Virtual Lobby tools you like to enable or disable. Click here for further information.

Virtual Lobby settings

How do I change the colors of the Virtual Lobby?

You can customize the colors of your virtual environment according to your preference.

To do it, at the company level, press Company > Details.

Company colors

You can change the Background color, Bar color, and Main color using the hexadecimal code of the color you want.

For contrast reasons, the only color that will not be accepted as the Bar color is white (#FFFFFF).

How to give attendees access to the Virtual Lobby?

There are various ways for the participants or speakers of your event to access the Virtual Lobby. Click here for further information.


How Did We Do?