Comments: live chat

Track and control the communication and interaction of participants within an activity. 

With the comments tool you can:

  • Enable or disable attendee comments in your activities
  • Track messages exchanged between attendees in an activity
  • Moderate or delete messages exchanged between attendees

For event organizers

How do I activate comments in my activities?

To activate comments in activities, go to Settings > Tools.

Click the Edit button at the top right and search for the Live category. Tick the checkbox corresponding to Comments, then press End to save the changes.

How to activate comments

During the session, participants (both presenters and viewers) can post comments by navigating to the Chat tab, typing a message, and pressing the Send icon. Comments posted in the Chat tab are visible to all participants.

Screenshot of the chat feature
If you have multi-day sessions or recurrent sessions, comments on the chat will be separated by date.
chat

Permission level Indicator in the Chat tab

If you would like your attendees to see the permission levels of people interacting in the chat tab inside a room, you can enable the Permission indicator feature. To do so simply go to Settings > Tools, click on Edit, then scroll down to the Extra section and activate the checkbox Permission indicator. Press End to save the changes.

Activate the Permission indicator feature

Participants in a room will be able to identify people who are admins, presenters/linked speakers and sponsors/exhibitors by hovering on the speaker icon beside them.

Permission Icon Colors explained

For the orange Sponsor/Exhibitor icon to appear when sponsors are posting comments, the following conditions must be met:

  1. The representative must be linked to a Sponsor or Exhibitor through Event > Sponsors > People or Event > Exhibitors > People.
  2. The Sponsor/Exhibitor must be added to the activity through Agenda > Activities > Sponsors.

Can I control the comments from the chat?

Yes, you can block the automatic approval of attendees' comments on the activities. 

While on the event tools page, scroll down to the Control category. Click Edit and uncheck the option Comments of attendees, then press End to save the changes.

With this setting deactivated, comments will require approval before becoming visible to attendees. Admins and Room hosts will have the option to approve or reject comments within activity rooms.

Only approved comments will be visible to attendees. Rejected comments are not visible and will be removed from the platform.

Comments from administrators will always be approved

How do I disable comments in specific activities?

To disable the chat in specific activities, go to Agenda > Activities. Select an activity on the left-hand side, then press Edit. Click on the Settings tab and scroll down until you see the option to toggle the Hide chat feature under Tab visibility. Tick the corresponding checkbox to enable the feature. Then press End to save your changes.

How to disable the chat tab
If you enable the Hide chat option, the public chat attendees use to communicate with each other will disappear. However, the private chat will still be available for speakers, admins, staff, and room hosts.

How do I moderate the chat comments?

Through the platform

To approve, click on Agenda > Comments

Click on the activity you want to moderate comments, then click on Edit on the top right corner. You will be able to approve, reject or even delete a comment. Once you are done, just click on End.

All actions related to comments' moderations made through the backend will reflect instantly on the Virtual Lobby. For example, if you delete a comment through the platform, the comment will be removed from the Virtual Lobby in real-time.
Through the Virtual Lobby

Only administrators and room hosts will be able to moderate chat comments in the Virtual Lobby. Click here for further information on permission levels for attendees.

These two permissions mentioned above will see the buttons to approve, reject, delete or pin messages, as shown below:

Moderating chat comments in the Virtual Lobby
Through the app

After unchecking the automatic comment approval option, it is possible to moderate through the app. Open the schedule and find the activity you want to moderate the comments, then click on Details > Forum.

Click on the arrow icon and either Approve or Remove the comment as outlined in the image below:

How do I pin the messages?

If, as an admin, you take your cursor and hover over any message, you will see a drawing pin icon.

The drawing pin enables you to pin the message you have selected, and this will be duplicated into a Pinned messages area.

Screenshot pinned chat

To unpin, simply click on the drawing pin icon again, and this will be removed from the Pinned messages area.

How do I toggle chat logs?

Admins and room hosts can see all logs of those who have joined and left the session under the Chat tab. By default, the chat logs will be disabled. If they wish to enable the chat logs, they should click on the blue button with a paper icon in the upper right. By doing so, the chat logs will be turned on, as shown in the image on the right-hand side.

Chat logs on and off

To make the chat logs visible again, click on the paper icon and they will be displayed for admins and room hosts.

Participants and presenters will not see the chat logs.
Private Chat

InEvent offers you the possibility to switch from public to private chat inside your activities and sponsor booths.

To check who can access the private chat and exchange messages there, check this article.

Only people with access to the private chat will be able to see the toggle button (chat/private) at the top of the chat tab.

Switching from public to private chat

How do I delete messages?

Admin and Room Hosts can delete a message from the chat easily. Simply hover over the message with your cursor, and select the trash can icon. When you do this, you will be presented with a warning message, asking you to confirm this action.

Screenshot delete chat

How do I save the chat comments?

To save the chat comments, on the comments page in the back end (Agenda > comments), click on the name of the activity and then press Report in the upper left.

It will be sent to your email and will also be available in the report center.

Chat on Sponsor and Exhibitor Booths

Sponsors and Exhibitors will be able to see and moderate all chat messages from their booth directly from their admin dashboard, as well as download all chat messages on a spreadsheet.

For further information on chat on sponsor booths, click here, and for chats on exhibitor booths, click here.

For participants

How does the attendee send a comment to an activity through the app?

In the App, select the activity you want to comment then click on Details > Forum.

After that, click on the top right corner icon to write and send your comment.

I can't see the forum button in the app. Why?

When this feature is enabled but not available to you, it means that you are not enrolled in the activity. Enroll on the activity through the app and then come back to participate in the forum.


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