You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships and expanding their reach in their target audience. Between branded covers, ads, files and engaging features, sponsors have plenty of options to get the most out of their investment.

How do I add sponsors?

This is the first step to start the set up of the Sponsor in your event. To do so, go to Event > Sponsor and click +Add Sponsor.

Once you do that, click on top of the Sponsor’s name and the Details page will be displayed to start adding the information after pressing Edit.

GIF expliquant les informations qui peut être apporté au Sponsor

Checklist of information

  1. Logo

To add an image to the Sponsor, click on the Red tab with the file icon under the word Logo. The desirable size is 750 x 750 (px by px)

In case you do not want the sponsor logo to appear next to the activity tile, you can disable it by clicking on Event > Virtual Lobby > Edit > and tick the box Hide sponsor logo. This is advisable if you have Ads created for the Virtual Lobby and want them to be displayed inside the activity without having the logo too.
  1. Categories

It is often overlooked, however, Categories are a key component to a powerful marketing strategy. You can create categories to define the value of the influence from each sponsor. The Sponsor can be displayed by Categories in the Sponsor tab at the Virtual Lobby, the App, and also at the Website.

sponsor categories
  1. Virtual Room

If you'd like your sponsor to have a dedicated room in the Lobby, make sure to check the box Virtual Room.

virtual room
Room cover

Once the room is created, you'll be able to upload a room cover if you leave it blank it will be a block color. The desired size for is 560 x 320 (px by px)

  1. Room video mode

    You can select your room video mode from Pre-recorded, Control room, VideoConferencing, and external link. For more information about the differences please check this article choosing your room video mode.
    Depending on the room video mode chosen please make sure you have a room host selected. Besides having room host permissions, the room host will also be able to edit the Sponsor profile.
Who can speak in my Sponsor Room?

The following will be enabled with Speaker Controls when entering the Sponsor Room

  1. Hide tabs

To hide the People, Chat, and Files tabs from the sponsor booths, select the sponsor on the left, press Edit, tick the box of the corresponding tabs, and press End to save the changes.

hide tabs
  1. Tags

If you wish to have a Sponsor tag click here to learn how to create Tags. Once the tag is created, you just need to associate them under the Details of the selected Sponsor.

The Sponsor tags can be useful to filter the numerous sponsors on the Virtual Lobby main page.
sponsor tags
  1. Visibility

You can set your sponsor booth to be visible/ invisible according to the agreement made. If for example the event lasts multiple days and one of the Sponsors agreed to have his brad exposed for only one day, you can simply set the Sponsor to be invisible.

  1. Data Collector

This feature allows exhibitors and sponsors to obtain data of participants who visited their booths. For more detailed information please check this article.

  1. Minibio

This is the space dedicated to having a brief text, link, or media of the Sponsor. It can also be translated into different languages, to do so please check this article.

The Minibio can be viewed if a user clicks on top of the Sponsor logo inside the session.

Where do I view the sponsors?

Sponsors can be viewed on the event Website, in the Virtual Lobby and in the mobile app.

How do I view the sponsors in the app?

To view in the app, go to Menu > Sponsors

Screenshot of Sponsors tab in the app

How do I view the sponsors in the Lobby?

In the Lobby, you'll see the sponsors in the sponsor rooms and also on the left-hand side of the room covers in case they are sponsored. Besides that, if you create ads, you should see them inside the sessions.

Where sponsors will appear in the Lobby when using the layout Neo

Inside the room, you should also view sponsors' profiles and sponsors' ads.

Screenshot of ads and sponsor profiles

How do I view the sponsors on the website?

For Sponsors' information to be displayed on the website, make sure to add a Sponsors' section.

After doing this, all information updated on the Sponsors page under Event > Sponsors should appear on your website.

Display sponsor categories on the website

If you'd like your sponsors to be divided into categories in the website, under Options you should Enable sponsor categories. In order for the categories to appear, you'll need to create them under Event > Sponsors.

Screenshot of sponsor categories

People, Invite, Files, Ads, Tickets, and Chats

Click here to learn what is the purpose of these pages.

If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.

Actions that can be done from the Virtual Lobby

Switching from live to on-demand content

The room host and whoever you add under the People tab will see a toggle button at the top of the sponsor booth as shown below:

You will be able to turn pre-recorded content on and off as you'd like.

By clicking on the Settings icon, a new window will pop up and you, the representative, will be able to upload the sponsor's profile information such as email, website, telephone number, and minibio.

You will also be able to edit the pre-recorded content for the booth by pasting a video link and pressing Save.

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