You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships, and expanding their reach in their target audience. Between branded covers, ads, files, and engaging features, sponsors have plenty of options to get the most out of their investment.

How do I add sponsors?

This is the first step to starting the setup of the Sponsor in your event. To do so manually, go to Event > Sponsor and click +Add Sponsor. Or click on Edit > Import > Download demo file if you wish to use a spreadsheet.

Once you do that, click on top of the Sponsor’s name and the Details page will be displayed to start adding the information after pressing Edit.

GIF about Sponsor's details page
The 'Ignore entries on previous events' checkbox are optional. If selected, the system will not pull data from previous events in case there is a match.

Checklist of information

  1. Logo

To add an image to the Sponsor, click on the Red tab with the file icon under the word Logo. The desirable size is 750 x 750 (px by px)

In case you do not want the sponsor logo to appear next to the activity tile, you can disable it by clicking on Event > Virtual Lobby > Tools > Edit > and tick the box Hide sponsor logo. This is advisable if you have Ads created for the Virtual Lobby and want them to be displayed inside the activity without having the logo too.
  1. Categories

It is often overlooked, however, Categories are a key component of a powerful marketing strategy. You can create categories to define the value of the influence of each sponsor. The Sponsor can be displayed by Categories in the Sponsor tab at the Virtual Lobby, the App, and also the Website.

sponsor categories
  1. Virtual Room and Room Video Mode

To learn how to create a virtual room for your sponsors and how to select between the different available video modes please check this article.

  1. Tags

If you wish to have a Sponsor tag click here to learn how to create Tags. Once the tag is created, you just need to associate them under the Details of the selected Sponsor.

The Sponsor tags can be useful to filter the numerous sponsors on the Virtual Lobby main page.
sponsor tags
  1. Visibility

You can set your sponsor booth to be visible/ invisible according to the agreement made. If for example the event lasts multiple days and one of the Sponsors agreed to have their brand exposed for only one day, you can simply set the Sponsor to be invisible.

  1. Data Collector

This feature allows exhibitors and sponsors to obtain data from participants who visited their booths. For more detailed information please check this article.

  1. Minibio

This is the space dedicated to having a brief text, link, or media of the Sponsor. It is possible to use bullet lists on the WYSIWYG editor for the Minibio.

WYSIWYG is a tech initialism that stands for “what you see is what you get.” It usually refers to a user interface that lets you directly edit and manipulate the look and content of a document, page, or file. This means that whatever edits you’re making to something will display the same way when the final output is produced.

It can also be translated into different languages, to do so please check this article.

The Minibio can be viewed if a user clicks on top of the Sponsor logo inside the session.

Where do I view the sponsors?

Sponsors can be viewed on the event Website, in the Virtual Lobby, and in the mobile app.

How do I view the sponsors in the app?

To view in the app, go to Menu > Sponsors

Screenshot showing a spreadsheet import interface

How do I view sponsors in the Lobby?

  1. Main page: sponsor rooms and sponsored activities

In the Lobby, you'll see the sponsors in the sponsor rooms at the right side of the Virtual Lobby and also on the right-hand side of the room covers in case they are sponsored.

Screenshot showing a spreadsheet import interface

If you enable the Sponsors on main page tool, the sponsor rooms will appear at the end of the main page of the Virtual Lobby.

Sponsor rooms at the end of the Virtual Lobby main page

  1. Dedicated page for sponsors

If you wish to have dedicated pages for sponsors in the Virtual Lobby, go to Settings > Tabs and click on Virtual Lobby. Then, make sure the tabs Virtual Lobby - Sponsors is set to Visible.

Screenshot showing a spreadsheet import interface

In the Virtual Lobby, you can access the dedicated pages by selecting the corresponding tab in the menu on the left-hand side, as shown below:

Screenshot showing a spreadsheet import interface

Besides that, if you create ads, you will see them inside activities. Sponsors' profiles and their ads are also displayed in their virtual rooms.

If you wish to have more information about the Sponsor Ads, click here.

How do I view the sponsors on the website?

For Sponsors' information to be displayed on the website, make sure to add a Sponsors' section.

After doing this, all information updated on the Sponsors page under Event > Sponsors should appear on your website.

Display sponsor categories on the website

If you'd like your sponsors to be divided into categories in the website, under Options you should Enable sponsor categories. In order for the categories to appear, you'll need to create them under Event > Sponsors.

Screenshot showing a spreadsheet import interface

How do I view sponsors on the email? 

To show your event sponsors on the email, follow the steps below:

  1. Once you create your email, you will be on the Email creator page where you can find six section categories on the menu bar to the left.
  2. Under the Media category, you will see the option Sponsors. Drag it from the left to the email on the right.
  3. A section showing all your event sponsors with their logos and website URLs will be added to your email.
show you event's sponsors on the email
Editing the sponsor section on your email

By default, all the sponsors you added under Event > Sponsors will be displayed in your email.

  1. You can choose which sponsors to hide/show by following the steps below:
    1. Click on a sponsor to open the section's settings.
    2. Under Sponsor Content, uncheck the checkbox of the sponsors you want to hide and check them again if you want to show them.
  2. You can also edit the size of the logos by following these steps:
    1. Click on a sponsor to open the section's settings.
    2. Go to Text Contents and resize the logo as you wish.
By default, your sponsors' website links are the URLs added under Event > Sponsors.
  1. If you want to edit the website links follow these steps:
    1. Click on a sponsor to open the section's settings.
    2. Go to Text Contents and select the sponsor's name.
    3. Press the hyperlink icon > edit the URL > Press Save.
Editing the sponsor section on your email

People, Invite, Files, Ads, Tickets, and Chats

Sponsor tabs

Click here to learn what is the purpose of these pages. In case the information you're looking for is specific to the Sponsor tickets, click here.


By clicking on the Settings button on the top right corner of the Sponsors page, a pop-up will appear, which allows you to control the relevant tools of the page without leaving it. To enable or disable each tool, click on the corresponding toggle button as shown below:

Image of settings pop-up that shows main tools of the sponsors page

The sponsor settings pop-up enables you to control the following tools: Random sponsors and Hide sponsors logo. To learn more about these tools, read this article.

Yes. To extract an excel report on your Exhibitors go to Event > Sponsors, click on the Edit button and press the Report button at the top left corner of the page.

A message will appear along the top of the screen letting you know that your excel sheet is being processed and will be sent to your email once completed.

Extracting a sponsor report

You can also extract data regarding the rooms and linked activities visits, file clicks, sponsored ads reports, leads collection, and live chat engagement. For more information, click here.

If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.

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