Sponsors
Updated 1 week ago
by
Amanda Arrais
You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships and expanding their reach in their target audience. Between branded covers, ads, files and engaging features, sponsors have plenty of options to get the most out of their investment.
How do I add sponsors?
This is the first step to start the set up of the Sponsor in your event. To do so, go to Event > Sponsor and click +Add Sponsor.
Once you do that, click on top of the Sponsor’s name and the Details page will be displayed to start adding the information after pressing Edit.
Checklist of information
- Logo
To add an image to the Sponsor, click on the Red tab with the file icon under the word Logo. The desirable size is 750 x 750 (px by px)
- Categories
It is often overlooked, however, Categories are a key component to a powerful marketing strategy. You can create categories to define the value of the influence from each sponsor. The Sponsor can be displayed by Categories in the Sponsor tab at the Virtual Lobby, the App, and also at the Website.
Virtual Room
If you'd like your sponsor to have a dedicated room in the Lobby, make sure to check the box Virtual Room.
Room cover
Once the room is created, you'll be able to upload a room cover if you leave it blank it will be a block color. The desired size for is 560 x 320 (px by px)
Room video mode
You can select your room video mode from Pre-recorded, Control room, VideoConferencing, and external link. For more information about the differences please check this article choosing your room video mode.Depending on the room video mode chosen please make sure you have a room host selected. Besides having room host permissions, the room host will also be able to edit the Sponsor profile.
Who can speak in my Sponsor Room?
The following will be enabled with Speaker Controls when entering the Sponsor Room
- The room host that has been assigned
- Event Admins
- Any attendee added to the People tab in your Sponsor settings
- Hide tabs
To hide the People, Chat, and Files tabs from the sponsor booths, select the sponsor on the left, press Edit, tick the box of the corresponding tabs, and press End to save the changes.
- Tags
If you wish to have a Sponsor tag click here to learn how to create Tags. Once the tag is created, you just need to associate them under the Details of the selected Sponsor.
- Visibility
You can set your sponsor booth to be visible/ invisible according to the agreement made. If for example the event lasts multiple days and one of the Sponsors agreed to have his brad exposed for only one day, you can simply set the Sponsor to be invisible.
- Data Collector
This feature allows exhibitors and sponsors to obtain data of participants who visited their booths. For more detailed information please check this article.
- Minibio
This is the space dedicated to having a brief text, link, or media of the Sponsor. It can also be translated into different languages, to do so please check this article.
Where do I view the sponsors?
Sponsors can be viewed on the event Website, in the Virtual Lobby and in the mobile app.
How do I view the sponsors in the app?
To view in the app, go to Menu > Sponsors
How do I view the sponsors in the Lobby?
In the Lobby, you'll see the sponsors in the sponsor rooms and also on the left-hand side of the room covers in case they are sponsored. Besides that, if you create ads, you should see them inside the sessions.
Inside the room, you should also view sponsors' profiles and sponsors' ads.
How do I view the sponsors on the website?
For Sponsors' information to be displayed on the website, make sure to add a Sponsors' section.
After doing this, all information updated on the Sponsors page under Event > Sponsors should appear on your website.
Display sponsor categories on the website
If you'd like your sponsors to be divided into categories in the website, under Options you should Enable sponsor categories. In order for the categories to appear, you'll need to create them under Event > Sponsors.
People, Invite, Files, Ads, Tickets, and Chats
Click here to learn what is the purpose of these pages.
Sponsor Guide
If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.
Actions that can be done from the Virtual Lobby
Switching from live to on-demand content
The room host and whoever you add under the People tab will see a toggle button at the top of the sponsor booth as shown below:
You will be able to turn pre-recorded content on and off as you'd like.
By clicking on the Settings icon, a new window will pop up and you, the representative, will be able to upload the sponsor's profile information such as email, website, telephone number, and minibio.
You will also be able to edit the pre-recorded content for the booth by pasting a video link and pressing Save.
