Sponsors
Updated 2 weeks ago
by
Chioma Okenwa
- How do I add sponsors?
- Checklist of information
- How do I link sponsors to activities?
- Where do I view the sponsors?
You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships, and expanding their reach in their target audience. Between branded covers, ads, files, and engaging features, sponsors have plenty of options to get the most out of their investment.
How do I add sponsors?
This is the first step to starting the setup of the Sponsor in your event. To do so manually, go to Event > Sponsor and click +Add Sponsor. Or click on Edit > Import > Download demo file if you wish to use a spreadsheet.
Once you do that, click on top of the Sponsor’s name and the Details page will be displayed to start adding the information after pressing Edit.
Checklist of information
- Logo
To add an image to the Sponsor, click on the Red tab with the file icon under the word Logo. The desirable size is 750 x 750 (px by px)
- Company Information
You will be able to add more information about the Sponsor such as company name, contact name, telephone, email, website, and social media links such as Twitter, Instagram, LinkedIn and Facebook.
On the event's website, attendees will be able to see the website, social media links and mini-bio of the Sponsor by clicking on Learn more.
Attendees can also view this information in Sponsor rooms, and activities being sponsored by the Sponsors.
- Categories
It is often overlooked, however, Categories are a key component of a powerful marketing strategy. You can create categories to define the value of the influence of each sponsor. The Sponsor can be displayed by Categories in the Sponsor tab at the Virtual Lobby, the App, the Website. The category can also be seen when you click on the sponsor's name inside the Sponsor's room and activities in which they are sponsoring when using Neo layout.
- Virtual Room and Room Video Mode
To learn how to create a virtual room for your sponsors and how to select between the different available video modes please check this article.
- Tags
If you wish to have a Sponsor tag click here to learn how to create Tags. Once the tag is created, you just need to associate them under the Details of the selected Sponsor.
- Visibility
You can set your sponsor booth to be visible/ invisible according to the agreement made. If for example the event lasts multiple days and one of the Sponsors agreed to have their brand exposed for only one day, you can simply set the Sponsor to be invisible.
- Data Collector
This feature allows exhibitors and sponsors to obtain data from participants who visited their booths. For more detailed information please check this article.
- Minibio
This is the space dedicated to having a brief text, link, or media of the Sponsor. It is possible to use bullet lists on the WYSIWYG editor for the Minibio.
WYSIWYG
The mini-bio can be viewed by attendees beside the Sponsor logo inside the Sponsor room, in a sponsored activity or website.
If you activate the Sponsor tile show 'Description' tool, Attendees will also be able to view the mini-bio of the Sponsor without entering the Sponsor room. To do this, they should navigate to the tab bar of the Virtual Lobby and click on Virtual Lobby-Sponsors. Then, they will be able to view the mini-bio on the Sponsor's tile as shown below.
How do I link sponsors to activities?
You can link sponsors to an activity by following the instructions below.
- Go to Agenda > Activities.
- Select the activity to which you want to link a sponsor.
- Click on the Sponsors tab.
- Select one of your existing sponsors using the Select a sponsor drop-down box.
- Click on Add sponsor.
- Press End to finish.
After completing the steps above, the sponsor(s) will be linked to your activity.
Can I set start and end time for sponsors in activities?
Yes, you can set start and end time for each sponsor in an activity. You can do so using the time and date selector which corresponds to the sponsor after linking them to your activity.
The sponsors' start and end time will be reflected in the Grouped logs of the Checklog reports.
Where do I view the sponsors?
Sponsors can be viewed on the event Website, in the Virtual Lobby, and in the mobile app.
In the app
To view in the app, go to Menu > Sponsors. To see more information about a Sponsor including activities they are sponsoring, click on the Sponsor.
In the Virtual Lobby
Main page: sponsor rooms and sponsored activities
In the Virtual Lobby, you'll see the sponsor rooms of the Sponsors at the right-hand side and on the left-hand side, you will see their logos on the room cover of activities in which they are sponsoring.
In the Sponsor's virtual room, attendees will find comprehensive information about the Sponsor by clicking on the Sponsor's name located next to their logo at the bottom of the room.
Attendees can also view this information in activities being sponsored by the Sponsors by clicking on the sponsors' logo at the bottom of the room.
Dedicated page for sponsors
If you wish to have dedicated pages for Sponsors in the Virtual Lobby, go to Settings > Tabs and click on Web app Lobby. Click on Edit and tick the Visible checkbox beside Virtual Lobby - Sponsors.
In the Virtual Lobby, you can access the dedicated pages by selecting the corresponding tab in the menu on the left-hand side, as shown below:
Sponsored ads inside activities
Besides that, if you create ads, you will see them inside activities. Sponsors' profiles and their ads are also displayed in their virtual rooms.
If you wish to have more information about the Sponsor Ads, click here.
On the website
For Sponsors' information to be displayed on the website, make sure to add a Sponsors' section.
After doing this, all information updated on the Sponsors page under Event > Sponsors should appear on your website.
Display sponsor categories on the website
If you'd like your sponsors to be divided into categories in the website, under Options you should Enable sponsor categories. In order for the categories to appear, you'll need to create them under Event > Sponsors.
How do I view sponsors on the email?
To show your event sponsors on the email, follow the steps below:
- Create your email, you will be on the Email creator page where you can find seven sections on the menu bar to the left.
- Click the Media category, you will see the option Sponsors.
- Drag and drop the Sponsors option it to the email on the right.
A section showing all your event sponsors with their logos and website URLs will be added to your email.
Editing the sponsor section on your email
By default, all the sponsors you added under Event > Sponsors will be displayed in your email.
- You can choose which sponsors to hide/show by following the steps below:
- Click on a sponsor to open the section's settings.
- Under Sponsor Content, uncheck the checkbox of the sponsors you want to hide and check them again if you want to show them.
- You can also edit the size of the logos by following these steps:
- Click on a sponsor to open the section's settings.
- Go to Text Contents and resize the logo as you wish.
- If you want to edit the website links follow these steps:
- Click on a sponsor to open the section's settings.
- Go to Text Contents and select the sponsor's name.
- Press the hyperlink icon > edit the URL > Press Save.
People, Invite, Files, Ads, Tickets, and Chats
Click here to learn what is the purpose of these pages. In case the information you're looking for is specific to the Sponsor tickets, click here.
Settings
By clicking on the Settings button on the top right corner of the Sponsors page, a pop-up will appear, which allows you to control the relevant tools of the page without leaving it.
In the Start section, you can control the Random sponsors, and Sponsor tile show 'Description' tools and in the Block section, you can control the Hide sponsors logo tool. To learn more about these tools, read this article.
To enable or disable each tool, click on the corresponding toggle button as shown in the gif below:
Is it possible to extract reports related to the Sponsor?
Yes. To extract an excel report on your Exhibitors go to Event > Sponsors, click on the Edit button and press the Report button at the top left corner of the page.
A message will appear along the top of the screen letting you know that your excel sheet is being processed and will be sent to your email once completed.
The report will contain information of your Sponsors such as: sponsorID, event ID, companyName, contactName, telephone, email, website, social media links, bio, sponsorTags, etc.
Sponsor Guide
If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.
