Sponsors: People, Invite, Files, Ads, Tickets and Chats

You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships, and expanding their reach in their target audience. Between branded covers, ads, files, and engaging features, sponsors have plenty of options to get the most out of their investment.

To learn more about how to add sponsors to your event and how to create sponsor booths, click here.

What is the purpose of these tabs?

You might not see all these tabs as it depends on the package you have purchased. Click here for further information on which features are included in each plan.
Sponsors' tabs
In case you do not want to have the Chat, Files, or People tabs being displayed on your sponsor booth, you can hide them. Click here to learn how to do so.
  1. People

It allows each person added to join the Sponsor Virtual Room with Presenter abilities.

Besides having Presenter abilities, people added to the People tab will also be able to edit the Sponsor profile and allocate Sponsor tickets.

To add someone to the People tab, click Event > Sponsors > select a sponsor > press People > +Add person.

You should not add the same email to the People tab of two different sponsors because this will cause a permission error. For example, if you have added the email lana@inevent.com to the People tab of Sponsor #1, you should not add this same email to the People tab of Sponsor #2, because if Lana goes to her My Account page, she won't see the option to edit both Sponsor #1 and #2 profiles, she will only see the first sponsor you linked her with.
We recommend sharing the User Guide for Sponsors with the sponsor reps added in the People tab.

Whenever this person added to the People tab access their My Account page, they should see a Sponsor profile tab to edit information such as Company name, logo, virtual room cover, etc.

Room hosts will also have permission to edit the Sponsor profile even if they haven't been added to the People tab.

To learn more about Sponsor tickets, see the number 5: Tickets.

It also allows for a feature to be enabled called Data collector (this is an Add-on feature therefore not available in all packages). To learn more about the Data collector Click Here

  1. Invites

This feature allows for a push notification to be sent to a person when their invitee has entered the event and printed their badge. Click Here for further information.

  1. Ads

    To create an ad, click on Event > Sponsors > select a sponsor > press Ads > + New ad.
    Next, you should select if you'd like to create an ad for the Event App or for the Virtual Lobby and press Create.

Click here to learn how to add ads to activities and their image requirements.

  1. Files

The Files tab allows you to upload files that will be available in your sponsor booths.

To add a file, select a sponsor on the left and then press +Add file.

Adding files to sponsor booths

After that, click on the green button to choose documents from your device to upload.

Adding sponsor files

Once you have chosen the files you wish to upload, you will need to fill in the File name and press Create.

Creating sponsor files

That's all! Your files are now visible to the audience!

Reporting clicks on files

As shown in the image above, you will be able to see how many clicks each file got under the column Clicks.

If you wish to know who clicked on each file, you should generate an excel report by clicking Edit in the upper right and pressing Report Files.

Report files

When you click the button, a message will appear at the top of the screen, warning you that you will receive the file with the data in your email, when the process is complete.

The report will inform you which participant have clicked on each file and how many times.

To learn more about Files Click here.

  1. Tickets

This tab allows you to allocate tickets to your sponsors at no cost. Please check this article for further information.

  1. Chats

This tab will allow you to visualize all chat comments from sponsor booths.

Besides visualizing chat comments, you can also:

  • Moderate chat comments: Click on the chat comment you would like to moderate, then press Edit on the top right corner. You will be able to approve, reject or even delete a comment. Click here for further information on that.
  • Save chat comments by generating reports: you will be able to save all chat comments by pressing Edit > Report chat. A spreadsheet with all data will be sent to your email.
How to manage the sponsor booths chat comments

If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.


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