Sponsors: People, Invite, Files, Ads, Tickets and Chats

You can create dedicated virtual rooms for each company supporting your event. Using the InEvent Virtual Lobby, sponsors can engage and network with attendees on 1-1 and group meetings; increasing brand awareness, building relationships, and expanding their reach in their target audience. Between branded covers, ads, files, and engaging features, sponsors have plenty of options to get the most out of their investment.

To learn more about how to add sponsors to your event and how to create sponsor booths, click here.

What is the purpose of these tabs?

You might not see all these tabs as it depends on the package you have purchased. Click here for further information on which features are included in each plan.
Sponsors' tabs
In case you do not want to have the Chat and Files tabs being displayed on your sponsor booth, you can hide them. Click here to learn how to do so.
  1. People

It allows each person added to join the Sponsor Virtual Room with Presenter abilities.

Besides having Presenter abilities, people added to the People tab will also be able to edit the Sponsor profile and allocate Sponsor tickets.

Room hosts will also have permission to edit the Sponsor profile even if they haven't been added to the People tab.

To add someone to the People tab, click Event > Sponsors > select a sponsor > press People > +Add person.

You should not add the same email to the People tab of two different sponsors because this will cause a permission error. For example, if you have added the email lana@inevent.com to the People tab of Sponsor #1, you should not add this same email to the People tab of Sponsor #2, because if Lana goes to her My Account page, she won't see the option to edit both Sponsor #1 and #2 profiles, she will only see the first sponsor you linked her with.

Whenever this person added to the People tab access their My Account page, they should see a Sponsor profile tab to edit information such as Company name, logo, virtual room cover, etc.

To learn more about Sponsor tickets, see the number 5: Tickets.

It also allows for a feature to be enabled called Data collector (this is an Add-on feature therefore not available in all packages). To learn more about the Data collector Click Here

  1. Invites

This tab allows for a feature to be enabled through badge printing. This feature allows for a push notification to be sent to a person when their invite has entered the event and printed their badge. To learn more Click Here

  1. Ads

    To create an ad, click on Event > Sponsors > select a sponsor > press Ads > + New ad.
    Next, you should select if you'd like to create an ad for the Event App or for the Virtual Lobby and press Create.

Click here to learn how to add ads to activities and their image requirements.

  1. Files

The Files tab allows you to upload files that will be available in your sponsor booths.

To add a file, select a sponsor on the left and then press +Add file.

Adding files to sponsor booths
Reporting clicks on files

As shown in the image above, you will be able to see how many clicks each file got under the column Clicks.

If you wish to know who clicked on each file, you should generate an excel report by clicking Edit in the upper right and pressing Report Files.

Report files

When you click the button, a message will appear at the top of the screen, warning you that you will receive the file with the data in your email, when the process is complete.

The report will inform you which participant have clicked on each file and how many times.

To learn more about Files Click here.

  1. Tickets

This tab allows you to allocate tickets to your sponsors at no cost. The first step is to enable the tickets tool and create a ticket for your event, to learn how to do so click here.

Once the tickets are added to the event you can go to Event > Sponsor > select a sponsor then click on the Tickets tab. Here you will have a button to +Add tickets in the top right-hand corner and also two other tabs, Ticket List and Statistics.

Sponsor Tickets tab

When you click on the button a pop-up window will open up enabling you to choose the type and how many tickets you want to add.

Add Ticket pop up window

Ticket List

Here you will be able to see how many tickets were assigned to this specific sponsor, the ticket’s status, which attendee the ticket is currently assigned to and the date/time in which the tickets were added to the sponsor, and the date/time in which they were assigned to an attendee.

Ticket list

Statistics

The Statistics tab will display the total amount of tickets considering all types and availability. Also collected tickets and the ones that are currently in use will be shown.

Statistics tab

To have access to the allocated tickets the attendee will need to be added in the People tab of the respective Sponsor.

How to access the allocated Tickets?

The attendee must go to My Tickets. Here they will see the tickets grouped by Sponsor tickets and My purchases. The Sponsor tickets will have a distribute button, if they click on this button it will enable the options to set as my ticket, send invite, copy invite link and the undo button, which will make the ticket available once again to anyone that was added to the respective sponsor People tab.

My Account > My Tickets

To learn more about the ticket assignment options, click here.

  1. Chats

This tab will allow you to visualize all chat comments from sponsor booths.

Besides visualizing chat comments, you can also:

  • Moderate chat comments: Click on the chat comment you would like to moderate, then press Edit on the top right corner. You will be able to approve, reject or even delete a comment. Click here for further information on that.
  • Save chat comments by generating reports: you will be able to save all chat comments by pressing Edit > Report chat. A spreadsheet will all date will be sent to your email.
How to manage the sponsor booths chat comments

If you are sponsoring an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.


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