InEvent offers the opportunity for Exhibitors to showcase and promote their products or services through the sponsorship of events. Using the InEvent Virtual Lobby, exhibitors can have their Virtual rooms and engage and network with attendees on 1x1 or group meetings. This helps promote brand visibility and expand the reach to their target audience..

How do I enable the Exhibitors feature for my Event?

First, go to Settings > Tools, click on Edit and under the Start section, scroll down until you see the Exhibitors checkbox. Ensure to activate the checkbox, and click on End to save changes.

Activating the Exhibitors feature

If instead of seeing a checkbox you see Click, you will need to enable this feature in the company tools.

To do so, simply press Click and a new tab will automatically open on the company tools page. Then, scroll down under the Start section, press Edit, and make sure the Exhibitors checkbox is checked. Press End to save the changes.

Enable Exhibitors under company tools

How do I add Exhibitors to my Event?

To add Exhibitors manually to your event, go to Event > Exhibitor and click on +Add Exhibitor, or you add Exhibitors using a spreadsheet by clicking on Edit > Import > Download Demo File.

Once you have added an Exhibitor, click on the Exhibitor's name and the Details page will be displayed to start adding more information when you click on the Edit button.

Adding an exhibitor

Checklist of Information

  1. Logo

To add a logo to the Exhibitor, click on the Red tab icon under the word Logo. The desirable image size is 750 x 750 (px by px).

Add Exhibitor's logo

  1. Categories

Categories are a key component of a powerful marketing strategy. You can create categories to define the value of the influence of each exhibitor. The Exhibitor can be displayed by Categories in the Exhibitor tab at the Virtual Lobby, and in the App alongside Sponsors.

Exhibitor Category in the Virtual Lobby

  1. Virtual Room and Room Video Mode

To learn how to create a virtual room for your exhibitors and how to select between the different available video modes please check this article.

  1. Tags

If you wish to associate tags with your exhibitors, click here to learn how to create Tags. Once the tag is created, you just need to associate them under the Details of the selected Exhibitor.

The tags can be useful to filter the numerous exhibitors on the Virtual Lobby main page.

Tags for Exhibitors

  1. Visibility

You can set your exhibitor booth to be visible/ invisible according to the agreement made. If for example the event lasts multiple days and one of the Exhibitors agreed to have their brand exposed for only one day, you can simply set the Exhibitor to be invisible.

  1. Data Collector

This feature allows exhibitors and sponsors to obtain data from participants who visited their booths. For more detailed information please check this article.

  1. Minibio

This space is dedicated to having a brief text, link, or media of the Exhibitor. It is possible to use bullet lists on the WYSIWYG editor for the Minibio.

WYSIWYG is a tech initialism that stands for “what you see is what you get.” It usually refers to a user interface that lets you directly edit and manipulate the look and content of a document, page, or file. This means that whatever edits you’re making to something will display the same way when the final output is produced.

It can also be translated into different languages, to do so please check this article.

The Minibio can be viewed if a user clicks on top of the Exhibitor logo inside the session.

Where do I view the Exhibitors?

Exhibitors can be viewed on the event's website, in the Virtual Lobby, and in the mobile app.

In the App

Exhibitors will show alongside Sponsors in the app. To see the exhibitors and sponsors of your event go to Menu > Sponsors.

Exhibitors and sponsors in the Vl

In the Virtual Lobby

  1. Main page: exhibitor rooms and activities

In the Lobby, you'll see the rooms of the exhibitors on the left-hand side of the page, and also on the right-hand side, you'll see them on the room covers of activities being sponsored.

Exhibitors in the Virtual Lobby

  1. Dedicated page for exhibitors

If you wish to have dedicated pages for exhibitors in the Virtual Lobby, go to Settings > Tabs and click on Virtual Lobby. Then, make sure the tabs Virtual Lobby - Exhibitors is set to Visible.

Activate Dedicate page for exhibitors

You will be able to access the dedicated pages for exhibitors by selecting the corresponding tab in the menu on the left-hand side, as shown below:

How to access the sponsors tab

  1. Exhibitor's ads inside activities

If you create ads for your exhibitors, you will see them inside activities. Exhibitors' profiles and their ads are also displayed in their virtual rooms.

If you wish to have more information about the Exhibitor Ads, click here.

Exhibitors ads

How do I view the exhibitors on the website?

To view the exhibitors on your website, make sure to add the Exhibitors section. Click here to learn how to add sections on your website.

After doing this, all information updated on the Exhibitor's page under Event > Exhibitors will appear on your website.


People, Invite, Files, Ads, Tickets, and Chats

To learn about the purpose of these tabs, click here. If the information you're looking for is specific to the Exhibitor tickets, click here.

Other Exhibitor tabs

Yes. To extract an excel report on your Exhibitors go to Event > Exhbitors, click on the Edit button and press the Report button at the top left corner of the page.

A message will appear along the top of the screen letting you know that your excel sheet is being processed and will be sent to your email once completed.

Extracting a report

You can also extract data regarding the rooms and linked activities visits, file clicks, sponsored ads reports, leads collection, and live chat engagement. For more information, click here.

Exhibitor Guide

If you are an Exhibitor in an event happening on our platform, this article is going to help you understand what you are going to be able to do and how you can manage your own information within InEvent.

What is the difference between Sponsors and Exhibitors?

The main difference between an Exhibitor and a Sponsor is the level of interactivity. While Exhibitors have a higher level of interaction with attendees, Sponsors by default have a higher amount of image placement in the event at large. Sponsors are usually big companies or brands who fund the event at large while Exhibitors pay to be part of an event in order to push their brand and create brand awareness.

To learn about Sponsors, click here.

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