Live transcription and translation in the Virtual Lobby

By using our Speech to Text Transcription feature, you’ll be combining both speech recognition and live translation, which means your online events will now have real-time subtitles during your sessions. 

Throughout presentations in the Virtual Lobby, transcriptions will show up in a tab on your chat and it will be synchronized with your live stream preview, so everything said by the presenters will be automatically transcribed and translated to your audience.

How do I enable speech to text transcription?

To enable speech to text transcription, click on Settings > Tools > Edit > scroll down until you see the Live section > enable Speech to Text Transcription > press End to save the changes.

If instead of seeing a checkbox, you see Click, you will need to enable this feature at the company tools.

To do so, simply press Click and a new tab will automatically open at the company tools page. Then, scroll down until you see the Live section, press Edit, and make sure the  Speech to text transcription checkbox is checked. Press End to save the changes.

How do I enable this feature within the activity?

Once this tool is enabled at the company and event level, click on Agenda > Activities > select an activity on the left-hand side, and a new window will pop up on the right. Then, press Edit and scroll down until you see Speech to Text Transcription and enable this feature by checking the checkbox on the right. Press End to save the changes.

Now, you'll need to define how you would like the transcriptions to be generated. You can choose from Automatically (Artificial Intelligence) or Manually.

Automatic transcription

If you want the audio to be converted into a written format using voice & speech recognition technology, you should have automatic transcription in your sessions.

To enable the automated transcription, select Automatically (Artificial Intelligence) under the field How do you want to generate the transcription? Then, set up the desired speech language and a translation option, in case you’d like the speech to be not only transcripted, but also translated.

Manual transcription

If you want the audio to be converted into a written format by a professional human transcriptionist, you should have manual transcription in your sessions.

If you wish to enable manual transcription, select Manually under the field How do you want to generate the transcription? Then, you'll need to select the desired speech language and a translation option, in case you’d like the speech to be not only transcripted, but also translated.

Next, the transcriptionist will need to access the console to watch the session and convert the audio into text.

Accessing the console

To share the Transcription console link with the transcriptionist, click on the button Transcription console and copy the link that will be displayed in the pop-up.

Once you share the console link with the transcriptionists, they will be able to access the console. The transcriptionists will see fields that say Type the transcription here / Type the translation here and once they are done, they should click on the paper plane icon to send it out.

Where will the transcriptions appear inside the Virtual Lobby?

Inside a room in the Virtual Lobby, the transcriptions and translations will show up under the Chat tab and it will be synchronized with your live stream preview.

If the user would like to see not just a speech transcription, but a translation, he should check the translation box on the right-hand side.

Can I clear the transcriptions?

Yes, you can! To clear the transcriptions from the Virtual Lobby, in the activity’s details you should click on the blue button View transcription. A new window will pop up and you should press the red button Remove transcriptions.

Can I pull the transcript files of my session? 

Yes, you can! To pull the transcript of an entire session, in the activity’s details you should click on the blue button View transcription. A new window will pop up and you should press Report.