What data fields does InEvent capture?

InEvent captures various data fields across the platform, including standard fields, custom fields, and form-specific data. This guide provides a structured reference for the fields stored in the platform, their definitions, and how they are used.

Standard fields (Predefined fields in InEvent)

These are the default fields InEvent captures for attendees, speakers, and sponsors. They appear in registration forms, attendee profiles, and reports. Examples of Standard Fields:

• Full Name – Attendee’s first and last name.
• Email Address – Used for login, communication, and identification.
• Username – Unique identifier used for login when email access is not required.
• Company/Organization – Attendee’s affiliated company.
• Role – Attendee’s professional role.
• Phone Number – Contact details provided by the attendee.
• Ticket Type – Category of ticket purchased or assigned.
• QR Code & Unique ID – Auto-generated identifiers for attendees.

For more details refer to our Registration Form article.

Custom fields (User-defined fields in forms)

Event organizers can create custom fields to collect additional information. These fields vary depending on the event’s requirements.

To configure custom fields, go to  Marketing > Registration > Custom forms.

To learn more about custom fields refer to the How do I create a custom form? article.

Form Data (Data Collected in Forms)

InEvent allows different types of forms, each with its own captured data.

1. Registration Forms:

• Collects attendee details (Salutation, First Name, Last Name, Username, email, company, role).
• Includes custom fields added by event organizers.

1. Custom Forms:

• Used for collecting specific information beyond registration.
• Supports file uploads, multiple-choice questions, and signatures.

Refer to the Custom Forms article for more information.

1. Abstract Submission Forms:

• Captures speaker applications, including presentation title, speaker bio, and uploaded documents.

Refer to the Abstract Management article for more information.

1. Feedback & Survey Forms:

• Includes rating scales, multiple-choice questions, and text responses.
• Used for collecting post-event and activity feedback.

Refer to the Feedback Forms article for more information.

1. Briefing Forms (Event Booking & Membership Forms):

• Designed for event approvals, booking requests, and membership applications.

Refer to the Briefing Management article for more information.

Exporting and viewing data

Users can download form responses and reports to analyze collected data.

The event reports provide a detailed breakdown of attendee interactions, registration data, session participation, feedback responses, and system-generated fields.

1. Attendee Information

• Standard Fields – Name, Email, Company, Job Title, Phone Number, Role
• Social Media IDs – Facebook ID, LinkedIn ID, Twitter ID
• Unique Identifiers – QR Code, NFC, Event ID, Person ID
• Registration Status – Confirmation Code, Ticket Type, Coupon Code

1. Engagement & Activity Data

• Session Attendance – Tracks which sessions an attendee joined
• Time Spent in Sessions – Records time spent in each session
• Virtual Booth Visits – Tracks visits to sponsors and exhibitors
• Chat Interactions – Shows attendee participation in session chats
• Questions Asked in Sessions – Captures attendee-submitted questions
• Poll Responses – Records poll participation and answers

1. Feedback & Surveys

• Event Feedback Responses – General event evaluation
• Session Feedback Responses – Ratings and comments on specific sessions
• Sponsor & Exhibitor Feedback – Ratings left for sponsors/exhibitors

1. System-Generated Fields

• IP Address – Logs attendee location data
• Browser & device Info – Tracks which devices were used
• Login & last activity timestamps – Shows last login date and engagement history

1. Downloaded Materials

Tracks documents or files attendees downloaded, such as:

• Itineraries
• PDFs (e.g., event policies, branding guides)
• Speaker presentations

For more information, refer to the Event full report article for more information

Additional data fields found in reports

In addition to form fields, reports downloaded from the platform may contain:

• QR Code & Unique ID – For attendee check-ins.
• IP Address (if enabled) – Security and tracking.
• Timestamp – Exact submission time.
• Session Attendance – Links attendee data to session participation.

Refer to the Virtual Lobby Analytics article for more information.