Video Conferencing

This article intends to teach you how to select Video Conferencing as your room video mode.

How do I enable the video conferencing room video mode?

To enable Video Conferencing, go to Settings > Tools > press Edit > scroll down until you see Video Conferencing under the Live Section and enable it by ticking the checkbox. Press End.

Video conferencing in tools

Choosing Video Conferencing as the room video mode

Once you have created activities for your event's agenda, you will need to set up its details and configurations, such as the room video mode.

To set Video Conferencing as the room video mode, go to Agenda > Activities > Select an activity on the left-hand side and press Edit in the upper right corner of the screen. Then, scroll down until you see Room video mode and choose Video Conferencing from the dropdown bar.

Video conferencing video mode

By choosing the Video Conferencing mode, you will be able to have up to 17 presenters live at the same time in a live session that can be easy, inclusive, and accessible.

There is no limit to the number of attendees that can join a Video Conferencing session as viewers.

Video Conferencing sessions can be accessed from any modern device and require low Internet connection bandwidth.

When enabling the Video conferencing mode, all attendees must have  i7 Quad Core (physical core) CPU or higher and a minimum connection of 0.5 Mbps per speaker.

Clean video feed

Clean video feed
A clean feed is identical to the main program output but without any captions keyed into it. In other words, a clean feed is a video signal that does not have added graphics and text.

When using the video mode Video conferencing, administrators and the staff will see an option to open a clean video feed.

With a clean feed, you can extract individual speakers' videos from the InEvent video player and utilize them in your own third-party software or mixer.

To open a clean video feed, inside a room set up with the room video modes listed above, you should click on the button in the bottom-right corner (highlighted in the image below).

Clean video feed

It will take you to a new window and you will see a pop-up message with the option to toggle off Audio and Video. Once you set it according to your needs, press the Start button to start a clean video feed.

Clean video feed audio or video

After pressing Start, a clean video and audio output of that specific stream will start in full-screen mode.

If the Virtual Lobby layout selected is Neo, the users will see two video formats when using video conferencing:

  • Speaker view: will switch the large video window between who is speaking with other participants in the meeting.
Speaker view VC
  • Gallery view: lets you see thumbnail displays of participants, in a grid pattern, which expands and contracts as participants join and leave the meeting.
Gallery view VC

The attendee will be able to select their preferred layout as shown in the image below:

Select preferred layout
When sharing the screen on Video Conferencing mode it will switch automatically from Gallery to Speaker view; however the user can still control the preferred video layout.

Room host and Room recording

To make sure the activity is recorded you need to enable the Room recording, and also select a Room host.

To define the room host and enable the room recording for your activity, go to Agenda > Activities, click on the desired activity then press Edit. In the Details section scroll down to Room host and from the drop down select a name from the attendee's list or type to search. Next, enable Room recording by ticking it checkbox.

Room host and room recording

The recording will start once the first presenter joins the room regardless of the presence of the room host.

An activity will only be recorded if there is a room host.
If no room host is selected, a popup for admins and staff will show up:
Not recording pop up message

The Layout of the recording will be pre-determined: If only cameras are active, you will see a Gallery View type of recording while if there’s a screen sharing/PDF sharing/Video sharing, you will see a Focus Mixed type (cameras positioned on the left corner as a vertical grid).

Room co-host

The room co-host assists the main room host and shares most of this host's admin permissions in an activity, except enabling the room recording.

The room co-host feature is dependent on the room host. To have a room co-host for your activity, you must first have set a room host.

To define the room co-host for your activity, go to Agenda > Activities, click on the desired activity then press Edit. In the Details section scroll down to Room co-host and from the drop down select a name from the attendee's list or type to search.

Room co-host

Once a room host is removed from the activity, the co-host also loses the co-host permission. A new co-host will have to be selected after a new host has been assigned.

Room host switcher

If for some reason the room host needs to be changed, when the action is performed at the platform there is no need to refresh the Virtual Lobby page, because it will automatically reflect on the Live stream.

Both of them will be informed, the new room host will see a message pop-up:

You are now the host of the session

And the previous room host will see this message pop-up:

You are no longer has host permission

Room co-host switcher

If for some reason the room co-host is changed, when the action is performed it will automatically reflect on their Virtual Lobby pages. The previous co-host and the new co-host will receive notifications of this change :

You are now the co-host of this session

What can each permission level do in the Video Conferencing mode?

Choosing the level of access your attendees will have on the platform means that they will have different permission levels throughout your event.

Here is what each permission level can do in the Video Conferencing room video mode:

VC permission level

To learn more about the permission levels, click here

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