Virtual Lobby Control Room
- Selecting the Control Room as the room video mode
- Live Preview
- Speaker Control bar
- Host Control
The Control Room clearly separates your virtual events' on-stage and off-stage tasks, enabling you to manage speakers and viewers' settings in one control bar and choose different screen layouts. It also offers an optimized experience for all users; in particular mobile users.
Selecting the Control Room as the room video mode
Once you have activated your virtual room, you will be asked to choose your room video mode.
The Control Room is the default setting for all activities, auto-enabled on each activity you create.
Room video latency
Even though the Control Room will allow speakers to interact with users, they will experience latency in the Live preview, as is standard with live streaming technology.
Under room video latency, you can choose from Standard and Low Latency.
If you are facing issues starting a live stream or if the live stream is buffering, you should use the Low Latency stream option. Its latency is from 3 to 5 seconds only.
Only one host is allowed per room. This person will be responsible for starting and stopping the streaming, for the recording of the session, and will also be able to choose the layout of the session.
To define the room host, select a name from the attendee's list or type to search.
Click here to access the user guide for speakers and room hosts.
To view the activity like an attendee, you can select Live Preview.
When an attendee joins the activity and the host has not joined, they will see a message Nothing’s happening here, with the subtitle You will be notified about upcoming streams. Both of these messages can be changed in the Headings section, under Virtual Lobby Player- Idle title and/or Virtual Lobby Player- Idle subtitle.
Here, attendees will be able to interact prior to the stream starting, such as using the chat function and accessing polls and files.
The session name, along with any speakers and sponsors will be visible here for all attendees.
Once the hosts initiate the session, the video will be visible to all attendees.
Speaker Control bar
When entering an activity, all those speaking in the session will see the speaker control bar.
All speakers will see the device configuration settings and the Control Room view; the host will see two additional settings, the host control settings.
In the Control Room, your own video is not highlighted for you; all videos will be mixed together. The controls for your video are also visible below your video, creating much more space and easier to use controls.
In this section, speakers can enable or disable their microphone and camera, begin screen sharing, and open their device configuration settings.
The Room Host will see two additional settings in their Speaker Settings; the Start/Stop Stream button and the Layout Button
When the host determines that the stream is ready to start, they can select the green Start Stream button. When selected, a confirmation box will appear for the stream to start.
When it is time for the stream to end, the host will select the red Stop Stream button.
Similarly, a confirmation message will appear to end the stream, and then a notice will appear, counting from 5 to 1, stopping the stream.
The host has the ability to change the endpoints when the stream is occurring.
The host may wish to do this if there is an issue with playback during the session, to continue on an alternate stream.
Inside the Live Preview option, a green TV icon will appear in the top right corner. With your cursor, hover over this icon, and you will see the name of the Endpoint you are currently using. To change this, click on the edit button to the right of the Endpoint name.
Here, you can choose to change from one Endpoint to another.
The layout can be controlled by the Room Host. To change the layout, select the Layout button to open the menu. You can choose from four options
This layout will switch between Space Between and Focus Mixed. If the speakers are not screen sharing, the layout displayed will be Space Between. If the speakers are screen sharing, the layout displayed will be Focus Mixed.
This layout stacks presenters evenly and equally in the frame. Up to 9 speakers will be shown here at any one time
This layout is the default layout. It showcases the person who is speaking on the left side of the screen, with up to 8 other presenters tiled along the side in a smaller view.
This option is good for those who want to show all speakers together, but highlight one, or highlight slides while still showing other speakers.
You can pin any one speaker in the Control Room view, maintaining their position as the main focus.
In this layout, only the person that is speaking will be showcased on the screen. The host can also choose who to focus on by clicking on the presenter, and pinning their video.
You can control which speakers are visible on stage and which ones should be on the backstage.
You can add or remove speakers from the stage at any time.
Removing speakers from the live stream
To remove a speaker from the live stream, simply move the mouse over the speaker's image and click Remove from Live Stream to pull them off-screen.
Both the room host and the speaker who has been removed will receive a yellow pop-up message letting them know about the removal. The host will be informed which speaker has been removed from the live stream and the speaker will be informed that they are now in the backstage.
If you try removing all speakers from the stage, when trying to remove the last speaker you will receive a message informing you that you can't remove the only stream visible on the live stream.
Adding speakers to the live stream
To add a speaker back to the live stream, simply move the mouse over the speaker's image and click Add to Live Stream.
Both the room host and the speaker who has been added to the live stream will receive a green pop-up message letting them know about the change. The host will be informed which speaker has been added from the live stream and the speaker will be informed that they are now on stage.
Control Room View
This section is visible to all speakers inside the room. The Control Room option will allow speakers to interact in real time. This is the recommended view for speakers, as they will experience latency in the live preview, as is standard with live steaming technology.
The Live Preview option will allow speakers to see what attendees are seeing. Here, they will also be able to see changes to the layout that the Room Host has selected.
Speakers are free to toggle between both Control Room views without any impact to the stream or attendee experience.
User and mobile user experience
Using the Control Room, streaming is supported for attendees via desktop. laptops, tablets and even their mobile browser.
Attendees will be able to connect directly from the browser, or you can configure your app to hold the Virtual Lobby as a tab. From here, the attendee can simply select the activity and join the broadcast as a viewer.