Virtual Lobby layouts

When hosting your online event, the Virtual Lobby will allow you to broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.

With this tool, it is possible to watch the sessions that you have registered or are interested in, switch rooms, participate in a chat group, or even have a one-to-one conversation, just by clicking on the name of the attendee you choose.

How do I select the layout I would like to use?

To select the layout type you would like to use in your Virtual Lobby, you should go to Event > Virtual Lobby > Edit > Lobby layout type.

Screenshot of the Lobby layout types

Neo layout

Using the Neo Layout, you'll get dedicated pages, live feed, different options for room cover sizes and much more.

What will my attendees see on the main page of the Virtual Lobby if I'm using the Neo layout?

Virtual Lobby while using the Neo layout
  1. Top menu: your attendees will see tabs such as My Agenda, My Account, My Tickets, My App. You can customize the tabs that will appear in the Virtual Lobby. Click here to learn more about it.
  2. Welcome card: you can enable or disable the welcome card and you can also decide if you will have a video or an image as a welcome card. Click here to learn more about it.
  3. Live feed: attendees will be able to interact with one another on the feed along with the event organizer by commenting. Click here to learn more about it.
  4. Activities: all activities created by the administrators in the backend will appear as rooms in the Virtual Lobby. Click here to learn more about it.
  5. Inbox: by using the Inbox, the attendees can send written messages to each other. Click here to learn more about it.
  6. Sponsor rooms: if you create rooms for your sponsors, they will appear on the right-hand side. Click here to learn more about it.
  7. Networking and Group rooms: attendees will be able to see a list of other attendees who are present at the event. Attendees can select another attendee among those at the event to connect with and open a group room to begin a private or public discussion. Click here to learn more about it.
Virtual Lobby while using the NEO layout

When using the Neo layout, you should be able to select the Welcome card disposition. Click here to learn more about it.

How do I select the activity layout type when using the Neo layout?

To select your activity cover size and style, you should click on the drop down bar under Activity layout type.

Choosing the activity layout type

  1. Small

If you select the option Small, your room cover will contain an image with its title and start time overlaying it.

Small room covers

  1. Medium

If you select the option Medium, the room cover will appear on the left while the activity's name and start time appear on the right-hand side.

Medium room covers
  1. Large

If you select the option Large, the room cover will appear on the left while the activity's name and start time appear on the right-hand side. What differentiates the options Medium and Large is that if you select Large, the activity's card will occupy a whole line and it will also display all sponsors and speakers' thumbnails.

Large room covers
If you have more than 5 speakers and/or more than 3 sponsors and you'd like for them all to be displayed on the room cover, we suggest using the Large activity layout type and the Neo layout. They will appear as displayed on the gif below.

Activities with more than 5 speakers and 3 sponsors

What will my attendees see inside the room if I'm using the Neo layout?

This is what your attendees should see once they join a room and you have selected the Neo layout:

  1. Activities
  2. Sponsor rooms
  3. Group rooms
  4. Who's here/Networking
  5. Sponsor's ads
  6. Speakers
  7. Activity's description
  8. Sponsors
  9. Live or pre-recorded content
  10. Inbox
  11. Chat
  12. Questions
  13. Polls
  14. People
  15. Files

Inside of a room when using the NEO layout

How to collapse left and right columns when inside a session

When watching an activity, participants can collapse left and right columns in order to have a larger screen without the need to go on full screen mode on Virtual Lobby.

In order to collapse the left column, which shows the list of activities inside the session, you should press the arrow in the upper left corner of the live or pre-recorded content and the screen will be expanded by the left.

In order to collapse the right column, which shows the list of interactions inside the session, you should press the arrow in the upper right corner of the live or pre-recorded content and the screen will be expanded by the right.

How to collapse left and right columns when inside a session

Classic layout

Using the Classic layout, you'll get a straightforward and clean look and feel.

What will my attendees see in the main page of the Virtual Lobby if I'm using the Classic layout?

Gif showing the classic layout
  1. Top menu
  2. Inbox
  3. Welcome card
  4. Activities
  5. Sponsor rooms
  6. Networking and Group rooms

Screenshot of the Classic layout Main page
If you select the Classic layout, you will not have the option to select the activity layout type.

What will my attendees see inside the room if I'm using the Classic layout?

This is what your attendees should see once they join a room and you have selected the Classic layout:

  1. Activities
  2. Sponsor rooms
  3. Speakers
  4. Sponsors
  5. Activity's description
  6. Live or pre-recorded content
  7. Inbox
  8. Sponsor's ads
  9. Chat
  10. Questions
  11. Polls
  12. People
  13. Files

Screenshot of the inside of a room in the Classic layout


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