Screen sharing in the Virtual Lobby

You can use our native file-sharing capabilities to share documents, images, audios and videos on your screen without having to open another window or tab.

How do I screen share in the Virtual Lobby?

In order to see the Start sharing button and screen share inside activities and sponsor rooms, you will need to have certain permissions.

Privacy settings on macOS latest versions require permissions when sharing video and audio. Read this article on how to configure these settings on macOS.
  • Click here to check who can screen share on activities.
  • Click here to check who can screen share on sponsor rooms.
Start sharing button

Only one person can screen share at a time. If you press the Start sharing button when someone else is sharing their screen, you will see the following popup:

sharing not available

If you are a speaker of the event and do not see the Start sharing button, please contact the event organizer.
If you are a presenter using a macOS and cannot screen share, click here to check our troubleshooting tips.

Once you press the Start sharing button, you will see three options:

  1. Screen
  2. PDF File
  3. Video
Sharing options
The event organizer can define if presenters will see all three options or if they should only see the Screen option by enabling or disabling Block content share. Click here for further information.
  1. Screen

If you select the Screen option, you will have the option to select one of these three tabs:

  • Your entire screen: When screen sharing using this option, the users will see your entire screen including your taskbar.
  • Application window: You can select one of the applications that are open on your desktop.
  • Chrome tab: Here you can choose one of the open tabs while using Chrome (our recommended browser).

3 Screen share options

PowerPoint Presentation

Using the Screen > window option, you can share a PowerPoint presentation without sharing your whole screen. To do so, go to PowerPoint and click on the menu Slide Show, click on Set Up Slide Show and choose Browsed by an individual (window);

PowerPoint to be shared without full screen
The aspect ratio for slides in the Live Studio should be 16:9.
To share a PowerPoint presentation when using Chrome on Mac do not make chrome full screen and make sure you allow permissions on mac.
Remote for slides

Another option to share the presentation without sharing the entire screen is to host on Google Slides and use the Remote for slides. You can watch this short video or follow the steps below:

  1. The presenter sharing the screen needs to install the Chrome extension
  2. Next, open the presentation on Google Slides and click on 'Present w/ Remote'
  3. Then, click on 'Start Remote'
  4. Enter the 6-digit code and click on Connect
  5. Share the URL containing the access code with the other Speakers or Host to switch forward/backwards the slides. That's it!
If you wish to use the Remote for Slides on the mobile phone, you can download the Android App version or use the Progressive Web App on your phone/ tablet.
As long as the responsible for the slides does not refresh the page, the 6 digit access code will remain the same. And the Remote for slides link can be shared with more than one presenter.
  1. PDF file

Live Studio

Thinking about all the great features included, it's preferable to choose Live Studio as your room video mode. When sharing a PDF file, please follow the steps below:

  1. Click on Start sharing.
  2. Select the PDF File option.
  3. Click on Upload and choose a PDF file from your computer. Alternatively, you can also select a previously uploaded file from your Library. Once the file is selected, you will be able to see a preview of the file.
  4. Click the Done button.

Once you have completed the steps above, the PDF file will be automatically added to the stage in Full HD. You can navigate through the pages by clicking on the previous and next buttons on top of the shared PDF file, by pressing the up and down on your keyboard, or by using an external presentation controller.

In the GIF below you can see:

  • how to select the PDF and remove it from the backstage (toggle button),
  • how to remove the file from the Library (press Yes on the pop-up message to confirm the action), and
  • how to select the PDF to be presented and Share control.
Sharing a PDF file on Live Studio

If you want to block the content library popup when sharing a PDF or a video, click on Tools > Scroll down to the Block section and click on the Block content library checkbox to activate this feature.

blocking content library pop-up

Other room video mode

As a presenter sharing the screen you will have the option to choose directly from the pop-up PDF file manager of your computer. Once the PDF is selected, a preview of the file can be seen before you hit the Share button. You will be able to move back and forward the pages, and also to select a specific page by typing the page number and pressing Enter.

Sharing a PDF file
Users will only see the PDF file and not the presentation's control.
  1. Video

Live Studio

When using Live Studio as your room video mode, you have the possibility to access the Live Studio Video Library - because it runs at the InEvent servers, this option is perfect as there is no need for high-end computers.

Click here to learn more about the Add video option and its particularities, as well as how to remove it from the backstage/ from the Library.
adding video option

Among the accepted video formats are .mp4, .webm, .movwere and .mkv. If you are unable to upload a video, we recommend converting the file to one of the video formats listed previously.
To enable the tool Block content library and therefore block the pop-up when sharing the video, you can do it from the Event tools or from the Virtual Lobby tools.
Other room video mode

By selecting the Video option, you will be able to select a video from your computer and see a preview of the video before you start sharing your screen. As soon as the video is shared, you can pause the video, move back and forward and control its volume.

The users will not see the video's control and its sound will be as high quality as the original, differently from the audio share option from the Chrome tab.

The screen share will be interrupted immediately after the video is over, and a message will pop up on the top right side as displayed below:

Sharing a video

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