Virtual Lobby Tools

Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.

This article intends to show you how to set up the Virtual Lobby Tools.

Before you go ahead, please check this article to learn how to set up your online event as well as your preferences for the Virtual Lobby in terms of design. You should also check this article to learn more about the Virtual Lobby Settings such as group rooms, Virtual Lobby analytics, and access policy.

How do I set up the Virtual Lobby Tools?

To configure Virtual Lobby Tools, navigate to Event > Virtual Lobby > Settings button.

You can view the tools from any part of the Virtual Lobby page

By clicking on the Settings button on the top right corner of the page, you will see the Virtual Lobby tools segmented into their various categories: Start, Registration, Live, Block, and Extra.

To enable or disable tools, toggle the switch of the corresponding tool. Once the switch turns blue, the tool has been enabled and once it turns white, it has been disabled.

GIF showing the Virtual Lobby Tools from the Settings button pop-up

Feed

When enabled, the Virtual Lobby will display the News feed, overriding the event information.

Screenshot showing a spreadsheet import interface

Sponsors

When enabled, a list of Sponsors will be displayed on the right panel of the Virtual Lobby.

Screenshot showing the Sponsors section in the Virtual Lobby highlighted

When disabled, the list of Sponsors will be hidden from the Virtual Lobby, and Sponsor rooms will be inaccessible.

Screenshot showing the Sponsors tab hidden in the Virtual Lobby

Exhibitors

When enabled, a list of Exhibitors will be displayed on the right panel of the Virtual Lobby.

Screenshot showing the Exhibitors section in the Virtual Lobby highlighted

When disabled, the list of Exhibitors will be hidden from the Virtual Lobby, and Exhibitor rooms will be inaccessible.

Screenshot showing the Exhibitors section hidden in the Virtual Lobby

Files

When enabled, Files will be displayed on the Vertical bar of the Virtual Lobby and on the Right bar of Virtual Rooms.

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When disabled, the Files tab will be hidden and inaccessible from the Virtual Lobby and Virtual Rooms.

Random sponsors

When enabled, Sponsors will be sorted in random order whenever the Virtual Lobby is accessed.

When disabled, Sponsors will be sorted in alphabetical order.

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Random group rooms

When enabled, Group rooms will be sorted randomly whenever the Virtual Lobby is accessed.

When disabled, Group rooms will be sorted in alphabetical order.

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When enabled, you can show the description on Sponsor tiles on the sponsor tab.

Sponsor tile show 'Description'

Meetings

When enabled, Meetings section will be visible, and attendees will be able to schedule one-on-one meetings with other participants.

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When disabled, Meetings will be invisible, and no new meetings can be scheduled. Previously scheduled meetings will also be inaccessible by attendees.

Networking

When enabled, a list of online attendees in your event will be visible in the Virtual Lobby.

Screenshot showing a spreadsheet import interface

When disabled, the list of online attendees will be hidden in the Virtual Lobby.

Question

When enabled, attendees will be able to send questions from the Questions tab in Virtual Rooms.

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Comments

When enabled, attendees will be able to send public comments from the Chat tab in Virtual Rooms.

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When disabled, Public Chat will not be accessible to users. Private Chat will still be accessible to SpeakersAdminsStaff, and Room host.

Click here for more information on Permission levels.

Polling

When enabled, the Polling tab will be visible within Virtual Rooms. Live polling and dynamic quizzes can be created during activities, and attendees can interact with them.

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When disabled, the Polling tab will be hidden within Virtual Rooms.

Dedicated WebRTC IP

When enabled, a dedicated IP range for WebRTC video conferencing will be used, and your domain will be assigned an IP address that is not shared or used by any other domains.

To use dedicated WebRTC IP range for video conferencing, use TokBox as your WebRTC provider .

Once enabled, a WebRTC dedicated IP list will be displayed at the bottom of the Virtual Lobby Tools page, as shown below:

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This option is only available for Enterprise accounts. Click here to learn more about the benefits of Enterprise accounts.

Dial-in

When enabled, speakers can join online events using phone calls. This option is useful for speakers who do have access to a computer, audio devices attached to a computer, or internet access during the session.

Click here for further information on SIP Dial-in.
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Collapse networking area

When enabled, Networking and Group Rooms will collapse on the top bar.

When disabled, Networking and Group Rooms will be displayed on the bottom right part of the Virtual Lobby.

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Hide people count

When enabled, the activity viewer count overlay on Room covers will be hidden.

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Viewer count will also be hidden from the People tab in Virtual Rooms.

Hide people count II

Show end times on activities

When enabled, activity end time will be visible alongside activity start time on Virtual Room details on the Virtual Lobby.

When disabled, only activity start time will be visible on Virtual room details.

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Virtual Background

When enabled, Virtual backgrounds will be accessible to speakers in the Device configuration pop-up box within Virtual Rooms.

When disabled, Virtual backgrounds will not be accessible to speakers.

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Local recording

When enabled, the session will be recorded locally with full quality for post-production.

Click here for further information on Local recording.

Speed Networking: timer renew

When enabled, attendees will be able to extend the Speed Networking timer when the sessions are about to end.

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When disabled, all Speed Networking sessions will be limited to the set duration and extension is not possible.

When enabled, it should open Virtual Lobby external links instantaneously (You will not see the You are joining now window pop-up when you are joining a room).

Instant external links enabled

Group Rooms

When enabled, Group Rooms can be created and accessed from the Virtual Lobby.

Screenshot showing Group rooms highlighted in the Virtual Lobby

When disabled, Group Rooms will be unavailable from the Virtual Lobby.

Inbox

Enable the inbox tool when Networking is active.

Inbox

Sponsors on main page

Displays the sponsors section at the end of the main screen of the virtual lobby.

Sponsors on main page

Profile lock

When enabled, Profile Lock restricts visibility of user profile data when accessing users from the Networking area of the Virtual Lobby or the People tab inside a session.

In the image on the left, Profile Lock is disabled, allowing attendee profile information to be displayed when accessed from the Networking area in the Virtual Lobby. In the image on the right, Profile Lock is enabled, and only a regular popup to request a video call appears, with personal data hidden.

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The Company and Role fields will remain visible on the attendee's profile tile in the Networking area of the Virtual Lobby, as well as in the Inbox section even with Profile lock enabled.

The Company and Role fields will also be visible in the Registration form, even when the Profile Lock tool is enabled.

Email lock

When enabled, user email will not be visible when user profile is viewed.

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Hide welcome

When enabled, the Welcome card containing the event cover and event details will be hidden from the Virtual Lobby.

In the image on the left, the Welcome card being displayed. In the image on the right, the Welcome card is hidden.

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When enabled, Sponsor logo will not be displayed on activity details in the Virtual Lobby.

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Block content share

When enabled, content sharing will be restricted within Virtual Rooms. The Share content pop-up box will not appear when clicking Start sharing, and presenters will not be able to share PDF files or Videos. Screen sharing will remain available for presenters.

Click here for more information on screen sharing.
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Block content library

When enabled, native Library will be disabled within the Live Studio, and users will need to upload files directly from their computer.

block content library

Block emoji

When enabled, the Emoji toolbox will be hidden from the Chat tab within Virtual Rooms.

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Instant Meeting Lock

When enabled participants will not see the video icon in each others' profiles, they will only see the blue message icon. They will not be able to have instant video calls, but instead will need to schedule meetings from the Networking tab.

Image showing the missing video icon in the profile of attendees when Instant Meeting Lock tool is enabled

Check device when raising hands

When enabled, users will be asked to grant InEvent camera and microphone access immediately after pressing Raise hand.

Image showing the check device when Raise hand tool is enabled

Native websockets 

WebSocket
WebSocket is an advanced technology that enables a two-way communication session between a browser and a server.

If your audience includes attendees from China, we highly recommend enabling the Native websockets.

When Native websockets is enabled, the entire Virtual Lobby connection will go through InEvent native WebSockets instead of Google's Firebase service, and users in China will be able to fully experience the Virtual Lobby.

Accessibility menu

When enabled, the Accessibility menu will be available to users in the Virtual Lobby.

Accessibility menu


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