Having dedicated virtual rooms for each sponsor provide multiple benefits for companies supporting your event. Straight from the Virtual Lobby, they have the means for engaging and networking with attendees, building relationships, and expanding their reach in their target audience.
Creating a Virtual Room for your sponsors
If you'd like your sponsor to have a dedicated room in the Lobby, please go to Event > Sponsors > select the sponsor > click the Edit button, scroll the page down and mark the box Virtual Room checkbox. Please remember to click End when finished, saving the changes that were made.
Adding a room cover
Once the room is created, you'll be able to upload a room cover. If you leave it blank it will be a block color. The desired size for it is 560 x 320 (px by px).
This is how the room cover image will be displayed to participants in your Virtual Lobby:
Getting the room link
The room link is the URL for accessing the sponsor's virtual room. Please note that users must already be logged into the platform with their Magic Link or password credential for it to be accessed.
Setting the room host
The room host will be in charge of managing the stream, being able, together with event admins, to invite viewers to go on camera and join the transmission. Room hosts are also able to join the sessions sharing their cam/mic, moderate chats, add/remove files available for download and also have access to the private chat even when not presenting. To learn more about permission levels on sponsor rooms please check this article.
Choosing a maximum number of presenters in the room
Here you will set the maximum number of people you want to be on camera simultaneously in the room. If your plan includes Video Conferencing Pro, you will be able to have up to 17 presenters in a room. If your plan doesn’t include Video conferencing Pro, you will be able to have up to 9 presenters in sponsor rooms.
Choosing the room video mode
You can select your room video mode from Pre-recorded, Control room, VideoConferencing, and External Link. For more information about each of them, please check the article choosing your room video mode.
Asking for feedback
For a feedback form to pop up after the user leaves the sponsor room, you should enable the option Ask for feedback when leaving.
Once this option is enabled, you can press Edit to add questions to the feedback form. Click here to learn how to do that.
This is what the pop-up feedback form will look like:
To hide the People, Chat, and Files tabs from the sponsor rooms, select the sponsor on the left, press Edit, tick the box of the corresponding tabs, and press End to save the changes.
To learn how to add files to your sponsor rooms, please click here.
Who can speak in my Sponsor Rooms?
The following will be enabled with speaker controls when entering the Sponsors Virtual Rooms:
- The room host that has been assigned.
- Event Admins.
- Any attendee added to the People tab in your Sponsor settings.
- Any participant that accepts an invitation from the room host admin.
- Users granted the Staff permission.
To learn more about other features that can be used by your sponsors please check this article.