Configuring online and pre-recorded activities

Updated 1 day ago ​by Julie Collins

Configuring online activities

To configure your activities, go to Agenda > Activities > select the activity and click Edit (top right). The Details tab contains the settings for your activity, including the possibility of making it a virtual room.

By checking the " Virtual room " option , a link will be generated, making the activity available to be accessed virtually through the Lobby.

Room cover

If you click on the red folder icon, you'll be able to upload a ROOM COVER, which will be viewed by the participants in the lobby. The desired image size is 280x160 (px by px).

Pre-control cameras and microphones

To control the use of cameras and microphones by your participants, you can enable or disable the options "Camera for participants" and "Microphone for participants". Just check (or uncheck) the checkbox of the desired configuration.

You can select who will be the presenter of the room

Presenters must have the admin profile set, so they will show up on the list. To learn how to change users permissions Click here

Record your session

You can record sessions in the virtual lobby by checking the "Room Recording" option .

To play or download the recordings, go to the Recordings tab.

The session starts to be recorded from the moment the host enters the room.

Pre-Recorded Video

A pre-recorded video can now be inserted into the Virtual Lobby dashboard.

Under Agenda > Activities > Select Activity > Edit > Details. Find the "Use pre-recorded video" toggle and tick the box to turn on. You can paste a link of an uploaded video. The video format should be MP4. Please note you can upload your video to an external platform and paste the direct link in the address bar.

it can be a direct video or an iframe


Set the maximum number of presenters

All administrators when entering a session can enable the camera and microphone, if you want to define the maximum number of administrators who will have that access in that room, just enter the amount in the "Maximum number of presenters in the room" field.

Pre-control access to cameras and microphones

To control the use of cameras and microphones by your participants, you can enable or disable the options "Camera for participants" and "Microphone for participants". Just check (or uncheck) the checkbox of the desired configuration .

Live streaming

To live stream a session, go to AGENDA > ACTIVITIES then choose the session on the left.

Next, click EDIT and scroll down to "Room sharing with embedded link" and tick the box.

Then a blue button will appear, named "copy code" , click the blue button.

You will see the iframe for the video, you can now embed this iframe into your website. Copy the code and click done.

You can either add this iframe to your own website or if you want to embed the video into the landing page you created with InEvent, Click here

To start the transmission on the external site, the host must click on the "Start Live Transmission" option at the top right of the lobby.

How do I join an activity?

The rooms are the activities available for your online event.

By clicking in a room or even on one of the participants, you will be connected and can start your conversation or participation:

On the right hand side you'll see three tabs: chat, people and files


In the Chat tab, participants will be able to chat during the session. The chat can be viewed by all participants in the room.

If you would like to disable chat, click EVENT > VIRTUAL LOBBY and under settings make sure COMMENTS is enabled.


In the People tab, all participants who are online in this session will be listed.

If you are the room host, under people you'll have the permission to mute people and also to invite them to share their audio and video.


Under Files, participants will be able to view and download the available files.

How to add materials to sessions before the event starts?

To add a file to an activity, select an activity, in the right side corner press EDIT and then on the right hand side press the FILES tab. After that click on the red button to choose a file to upload.

How to add files to a session live?

You can add files to a session live by clicking on the FILES tab in the right side of the room

Once the tab is open, you can upload files by clicking the "upload file section" at the bottom then click the green button to send.

The attendees can then download the file, which will appear at the top of the tab.

Which formarts are supported?

  • “html”, “htm”, “js”, “css”;
  • "zip";
  • “xlsx”, “pdf”, “ppt”, “doc”, “docx”, “xls”, “csv”, “pptx”;
  • “mp4", “mov”, “3gp”;
  • “gif”, “jpeg”, “jpg”, “png”;
  • "ttf", "woff", "woff2", "eot";
  • "ics"
There is a limitation of 100MB per file when uploading files to Materials. In case you would like to upload bigger sized videos, you can upload these videos to other video hosts and copy and paste the link to the pre-recorded content field in the activity's details.


User control options

The participants who join the sessions as presenters will be shown control options. They will be able to enable or disable the microphone (1), the camera (2) or share your screen (3) and set device configuration.