Webinar - Configuring your Live Stream

The Webinar Live stream can be configured to accommodate various webinar needs. This article will guide administrators on navigating and operating the Webinar Live stream page to configure live streams.

Accessing the Live stream page

Click Webinar > Live stream. This will automatically direct you to the unified set up and configuration page for the live stream.

Configuring a live stream

Webinar live streams can be configured in multiple different ways according to your needs. The following sections feature information on the options available in each of the tabs available in the Live stream page.

To start editing items within this page, ensure to click the Edit button on the top right corner, and click End once the modifications have been made.

Details

The Details tab includes the following items.

• Activity name: Name or title of the live stream
• External ID: Identifier for use with external systems
• Poster: Poster or display image for your webinar
• Utility links: Management links for the webinar's questions, comments, feedback, polling, quiz, and push notifications

Virtual room

The Virtual room tab contains the following options.

• Room video mode: Select a room video mode for the live stream. For further information, refer to our article on choosing a room video mode.
• Room host: Define a room host or owner, with privileges to invite, grant, and revoke access to the live stream stage
• Room co-host: Define a room co-host, with privileges to manage live stream settings and configuration
• Room video provider: Select between the available video providers. Available options are Mux and AWS IVS.
• Room video latency: Select a between Standard (20-30 seconds) or Low latency (10-15) for your live stream
• Social streaming: Also stream to your defined social channels. For further information, refer to our article on social streaming.
• Dial-in: Enable or disable dial-in option for speakers on all interactive video modes. For further information, refer to our article on Dial-In.
• Room recording: Emable or disable automatic room recording which starts once the room host joins the live stream
• Number of presenters: Set the maximum number of presenters at the same time in the live stream, up to 12
• Closed Captions & Subtitles (beta): Enable or disable closed captions & subtitles feature. Only available for Mux Standard Latency and for English live streams
• Speech to text transcription: Enable or disable speech-to-text transcription feature for the live stream. For complete information, refer to our article on live transcription and translation.
• Audio interpretation: Define and establish selectable audio language channels for your live stream, audible by your attendees in real time. For further information, refer to our article on Audio Interpretation: Interprefy.
• Hide activity when it's over: Enable or disable the activity from the Virtual Lobby when it finishes
• Ask for feedback when leaving: Enable or disable a customized feedback pop-up message when attendees leave the session. You can define a Popup title and a Custom feedback message for external platforms, with a rich text editor.
• Join sessions before starting: Define whether attendees can join the live stream before it starts. Select Yes, No, or allow attendees to join 5, 15, 30, or 1 hour before the live stream starts. You can also choose to Use event defaults.
• Join sessions after ending: Define whether attendees can join the live stream after it ends. Select Yes, No, or Use event defaults.
• Join sessions after ending: Define whether attendees can join the live stream after it ends. Select from Yes/No can also choose to Use event defaults.
• Attendance tracking: Configure attendance tracking for your live stream. For further information, refer to the Attendance tracking - Webinar article.

Settings

The Settings menu includes options to manage the Look and feel, General settings, and Tab visibility of your live stream.

Look and feel

The Look and feel section contains a button to direct you to the webinar player editor, where you can upload your desired Player idle image.

General settings

The General settings section contains the following options.

• Interaction notifications: Deliver notifications about interactions added to the live stream
• Raise Hands: Hide the Raise hands module on the live stream
• Robert's Rule of Order: Use Robert's Rule of Order with the Raise hands module

Tab visibility

The Tab visibility section contains the following options.

• Hide chat: Hide the Chat tab on the live stream
• Hide question: Hide the Questions tab on the live stream
• Hide poll: Hide the Polls tab on the live stream
• Hide quiz: Hide the Quiz tab on the live stream
• Hide people: Hide the People tab on the live stream
• Hide files: Hide the Files tab on the live stream
• Hide discussion rooms: Hide the Discussion rooms tab on the live stream

Speakers

In the Speakers tab, administrators can add Speakers to the live stream by entering the speaker name into the speaker menu and clicking Add. Administrators can also rearrange the order of speakers by clicking and dragging the handle next to the speaker entries, copy the speaker's Magic link by clicking the magic wand icon, or remove the speaker entry by clicking the trash bin icon. In addition, administrators can also add or define a specific time for Speakers, using the Starts at and Ends at date and time selector.

Sponsors

In the Sponsors tab, administrators can add, remove and manage Sponsor entries associated with the live stream. To add Sponsors, enter the desired name into the sponsor selector, and click Add. To remove a sponsor, click the red trash bin icon on the target entry. In addition, administrators can also add or define a specific time for the Sponsor's sponsorship, using the Starts at and Ends at date and time selector.

Files

In the Files tab, administrators can Upload files to the live stream and download existing files to their computer by clicking the link attached to the file entry. To remove an existing item, click the trash bin icon to trigger a removal.

Administrators can also generate a spreadsheet report of live stream items by clicking Report files. Upon clicking, the platform will notify that the report will be delivered to the administrator's email address, and in addition, the administrator can also navigate to the Report center to directly view the generated report.

Recordings

The Recordings tab stores all of your webinar live stream and backstage recordings. To play a recording within the page, click the green Play icon next to the desired entry. You can also click on the three dots icon to download video and audio recordings as well as Set video as pre-recorded.

Discussion rooms

The Discussion rooms tab contains settings to enable or disable and further manage your live stream's discussion rooms.

• Enabled: Enable or disable Discussion rooms feature. Enabling will display all discussion rooms that have been set to Visible.
• Active Raised Hands: Enable or disable the Raised hands feature in discussions
• Audio Transcription: Enable or disable real-time audio transcription for discussion rooms

Creating a discussion room

To create Discussion rooms, click the Create discussion room button. Doing so will display the Edit discussion room pop-up box, with the following options.

• Room topic: Define the discussion room's topic, name, or title
• Visible and active: Define the discussion room's visibility and active status
• Time limit: Enable or disable and define the maximum duration of the discussion room
• Discussion room recording: Enable or disable the recording of the discussion room

Breakout rooms

Enable or disable the Breakout rooms feature for your live stream. When enabled, the platform will automatically create Breakout rooms based on the number of attendees enrolled in your webinar, and on the maximum number of attendees allowed in the same breakout room. You can define the maximum number of Participants in the same breakout room, up to 12. In addition, the Bring participants back button can be clicked on an ongoing live stream to finish breakout room sessions and direct all attendees back to the main live stream.

Generating the live stream report

Administrators can generate a full report of the live stream from within the Live stream menu. To do so, click Edit > Report activity. After doing so, the platform will notify that the finished report will be delivered to the administrator's email address once finished. Additionally, administrators can also click Download to navigate directly to the Report center, where the report can be viewed directly in the platform.

Live stream configuration with AI & InEvent's MCP remote server

InEvent offers an MCP remote server connection for use with various AI providers, which can be utilized to create, manage, and configure webinars and events from your AI provider of choice. For further information on setting up MCP server integrations with AI providers, refer to our article on InEvent MCP Server.