Webinar details

That initial information page is generally your webinar’s participant's first contact with the webinar itself and is important for all the information to be available and clear to them.

This article intends to explain to you all the settings options available on the webinar details page.

How do I access the webinar details page?

To configure the initial information of your webinar and that which will be the participant's first contact and experience via website and Live Stream, click Settings > Tools > Edit > scroll down to the InEvent Start section and enable the Details feature.

Then go to Webinar > Details. Press Edit to start making changes to your event details.

Cover Image

This image can be viewed by the participant on the website and registration form. The desired size for the image is 1700x630 (px by px), and 5MB for gifs. Press Edit > the red bar with the folder icon to choose an image to upload > then press End to save the changes.

The cover image will reflect on the website, the emails, the Registration/ Purchase form, the Attendee Center: My Account, My files, My tickets, and the Live Stream when clicking on the Webinar title as shown in the gif below:

Event Date and Time

• Event’s start: Date and time of the event’s start.
• Event’s end: Date and time of the event’s end.

• Begin of enrollment: Sets when the participant can sign up and interact with the app or other tools on the platform, as an application form.
• End of enrollment: Sets when the participant can no longer sign up and interact with the app or other tools of the platform.
• End of event access: Date on which the participants will no longer be able to access the event. In this case, they will return to the main page.

Event Name

You can modify the initial name of your webinar. The webinar name has a limit of 256 characters (spaces inclusive).

You can also add automatic or manual translations for the webinar name. To do this, follow these steps:

1. Click on the Add translation button which will open a new window.
2. Choose the language you want to translate to using the Select a language dropdown.
3. Click on Add translation to include the language.
4. Click on the green Generate button to automatically generate a translation in the desired language or you can type in the translation manually.
5. Click on Save.

Attendees will be able to see the added language translations on the event's website by clicking on the Language dropdown and selecting from the added language option.

Virtual Lobby

Displays the link to your webinar's Live stream.

Company and Event code

This field shows two 5-digit codes:

• The Company code: Required for initial app login.

• The Webinar code: The ID automatically assigned to the event when created.

Event Privacy: public/private

This function allows you to control the event's accessibility, either as a public event or a private one.

• Private: If you choose Private, an Access password field will appear for you to input a 4-digit code. This code will be a requirement for anyone enrolling into your event via the registration form making your event more exclusive.

1. Public: If you choose Public, no access password is required when participants are registering for the event.

Webinar Mode

Shows the mode of your webinar: Virtual/ Online.

General Description

A description of the webinar itself, with no character limit. It will reflect on the Live Stream, under the Webinar title.

Webinar Nickname

You can create a unique URL by editing your webinar's nickname. Simply click on the text to edit it. Be sure to use a different event nickname to avoid receiving an error message indicating that the nickname is already taken. It's crucial that each webinar has a unique nickname to prevent conflicts and ensure proper identification within the system.

Social Networks

Add social networking information like a public LinkedIn profile, Facebook hashtag, Instagram hashtag, Twitter hashtag and profile, and RSS feed. The social networks will be displayed on the event's cover image in the My Account page. For further information on social media links, click here.

Webinar and Invite capacity

• Webinar capacity: The number of attendees that can be enrolled in the webinar.
• Invite capacity: The number of attendees that can be enrolled in the webinar via the invitation list.

Guests allowed per registration

Define how many guests each attendee can bring to the webinar.

To enable this option go to Setting > Tools, click on Edit then scroll down to Registration and enable Guest Form to allow this option to be visible on the details page.

Webinar Status: Publishing your webinar

Define whether the webinar will be published or whether it will be as a draft. The webinar must be in published mode for attendees to be registered and start communicating via email.

1. Published: It is possible to trigger emails, push messages, and register participants.
2. Draft: You will not be able to send out emails or add participants to the webinar, you will only be able to add content to the webinar such as creating the website, adding speakers and sponsors.

Searchable: Visible/invisible

Define if the event should be visible or not at search findings on mobile app and event directory, in other words, it will determine if the event can be viewed and accessed.

1. Visible to world: Anyone can see the event after downloading the app from stores, even if they are not logged in to the app.
2. Invisible to world: After logging into the app, only participants who are registered for the event will be able to see it.

Currency

Set the currency for the webinar.

Timezone

Select the timezone according to the location of the webinar.

Main Language

The main language determines the language that the backend platform and the basic structure of the webinar will be in. They can be predetermined by the administrator or defined by the user's device.

Website Drop-down Language Selector

You can improve the accessibility of your event by allowing your attendees to select the language in which the web page content is displayed.

To enable the language drop-down menu on your website, make sure to set the Main language to Defined by user, as shown below.

Depending on the template you choose, this is how the language drop-down menu looks like.

Content Language

The content language sets the language used for the content of the webinar, the language that will be displayed to the participants. They can be defined by device, or lots of other languages as well.

By clicking on View translations, you'll be able to visualize and delete the translations you have added to the platform, as shown below:

Main Page

Set the page that will open on the platform every time an admin clicks on this event from the company event list.

Content page

Set the landing page for attendees when they access the event for the first time after submitting the registration form.

Click here for further information on each content page option.

Purchase page

Configure the page to which your attendees will be redirected after purchasing tickets.

Ticket purchases have two outcomes: Success and Error. Depending on these outcomes, you can configure the page where attendees will be redirected after the ticket purchase process.

Once applicants fill the purchase form and click on Place order, they will see the View my tickets button. Once they click this button, they will be redirected to the success/error page depending on the purchase outcome.

• Success: Choose a page where your attendee will be redirected to after a ticket purchase is successful and the payment is approved. The available options are My Tickets, Live Stream, My Account, My Agenda, My Files, Website, or Custom page.

• Error: Choose a page where your attendee will be redirected to after a ticket is purchased but the payment is not yet approved. The available options are My Tickets, Website, and Custom page.

Place

Select a place listed in the company details. For more information, click here.

Hosted by

Select the organizer responsible for the webinar. The person must be an attendee of the event and must have admin permissions.

Fields

This section will only appear if custom fields have been added at the company level. Refer to the Event custom fields article to learn more.

FAQ link

Frequently asked question (FAQ) pages help your business respond to the needs of your audience more quickly and appropriately. In case you have an FAQ page, you can add the link to this field.

Website Link

Add your official website link here. The link will be displayed in the Event tab in the mobile app and also when clicking on the company icon in the Virtual Lobby.

Terms of Service

Add the link to the terms of service for the event. They will be displayed on the registration form.

Click here for further information on the terms of service.

Virtual Address

Add a location to your virtual/online webinar. This information will appear on your Website, depending on the template you use.

Created by

This states which administrator created the webinar and the date and time it was created.

Custom CSS

By using the CSS tool you can edit your web pages. CSS is a language and therefore best used by developers. However, we have an FAQ that shows an example of how you can add background images to your web pages. Click here to learn more about this.

Facebook Pixel ID

Add your Facebook Pixel ID. To see more information on Facebook Pixel ID, click here.

Google Analytics v4 ID

Enter your Google Analytics 4 Measurement ID here. For more information, refer to our Google Analytics article.

Adobe Analytics report suite ID

Enter your Adobe Analytics report suite ID here. For more information, refer to our Adobe Analytics article.

Twitter Events Manager

Enter here your Twitter Events Manager ID, which allows you to manage your Twitter Website Tag, as well as set up conversion events to tell their system what actions you want to track. Click here for further information.

LinkedIn Insight Tag

Enter here your partner ID to track conversions and unlock insights about your audience. For more info, please have a look at this article.

Intercom Tag ID

If you have intercom chat support for speaking to your clients, you can now add the chat support pop-up to your Virtual Lobby events. Click here to learn how to do it.

TikTok Analytics tag

Enter here your TikTok pixel ID to track specific conversions and unlock insights about your users. For more information, please refer to this article.

Custom domain

Enables access to an external site having a unique domain. For more information, click here.

Custom email

You can add a custom email address and name to your webinar.

• Custom email address: Emails sent for this webinar will come from this address once the DNS is registered.
• Custom email name: Emails sent for this webinar will come with this name once the DNS is registered.

Reply-to email

When you send an email to a participant and they click reply, the response is usually directed to the email address listed in the From: field. However, the Reply-to email field allows you to specify a different email address for the replies to be sent to. This means that even if the original email was sent from one address, any replies will be redirected to the specified Reply-to email address instead.

Send Message

In the upper left of the page, you should see a button to send push notifications to all attendees simultaneously. This function is only available if you are not on the Edit mode.

You can also schedule the message to be sent at a certain time and date. To learn more about message scheduling, click here.

Downloading a webinar full report

InEvent offers a full report on your webinar that centralizes information from multiple event modules. This spreadsheet contains:

• The list of all attendees and their details
• All activities they attended
• All sponsor rooms they visited
• All comments they made
• All questions they asked
• All polls they answered
• All files they downloaded

1. To generate this report, click on Edit and press Report in the upper left corner of the page.
2. Then, two pop-ups will appear as shown below. You can find your spreadsheet in your email or you can press Download and you will be directed to the Report center, where you will find all extracted reports.