Webinar details

Updated 1 month ago by Chioma Okenwa

That initial information page is generally your webinar’s participant's first contact with the webinar itself and is important for all the information to be available and clear to them.

This article intends to explain to you all the settings options available on the webinar details page.

How do I access the webinar details page?

To configure the initial information of your webinar and that which will be the participant's first contact and experience via website and Live Stream, click Settings > Tools > Edit > scroll down to the InEvent Start section and enable the Details feature.

Then go to Webinar > Details. Press Edit to start making changes to your event details.

Cover Image

This image can be viewed by the participant on the website and registration form. The desired size for the image is 1700x630 (px by px), and 5MB for gifs. Press Edit > the red bar with the folder icon to choose an image to upload > then press End to save the changes.

The cover image will reflect on the website, the emails, the Registration/ Purchase form, the Attendee Center: My Account, My files, My tickets, and the Live Stream when clicking on the Webinar title as shown in the gif below:

Event Date and Time

Event’s start: Date and time of the event’s start.
Event’s end: Date and time of the event’s end.

The event should last at least 15 minutes and the maximum duration is 365 days.

Begin of enrollment: Sets when the participant can sign up and interact with the app or other tools on the platform, as an application form.
End of enrollment: Sets when the participant can no longer sign up and interact with the app or other tools of the platform.
End of event access: Date on which the participants will no longer be able to access the event. In this case, they will return to the main page.

Event Privacy: public/private

This function is used to determine whether the event can be accessed publicly, or if it should be accessible by your listed attendees only. When you select Private, only those on the attendee list can join your event, and you will need to enter a password to limit access and make them invite-only.

Private: When clicking on the event, it is necessary to enter a 4-digit password to access it via the app and registration form. This is for the whole event and is considered a secondary level of security.

To enter the password for your event, you must first go to Tools and disable the Ticket requirement, the Invite requirement, and the Approval requirement features. Then, go back to the Details tab and select Private for the access password field to appear.

Public: No password is required when clicking on the event.

Webinar Mode:

General Description

A description of the webinar itself, with no character limit. It will reflect on the Live Stream, under the Webinar title.

If you are having a bilingual webinar, you can also translate the general description by pressing Add translation. Click here for further information.

Webinar Nickname

You can create a unique URL by editing your webinar's nickname. Simply click on the text to edit it.

If you are receiving an error message that says Warning: nickname is already taken it's because this same nickname is been used and you should type in a different nickname. If, for example, you have created a test webinar using the nickname Webinar01, you should delete it in order to release this nickname and use it in a different webinar.

Social Networks

Add social networking information like a public Facebook page, Instagram (hashtag), Twitter (both profile and hashtag), and RSS feed. For further information on social media links, click here.

If the AdBlock is active, it may block the social networks from appearing in the details.

Webinar and Invite capacity

Webinar capacity: The number of attendees that can be enrolled in the webinar.
Invite capacity: The number of attendees that can be enrolled in the webinar via the invitation list.

Guests allowed per registration

Define how many guests each attendee can bring to the webinar.

To enable this option go to Setting > Tools, click on Edit then scroll down to Registration and enable Guest Form to allow this option to be visible on the details page.

Webinar Status: Publishing your webinar

Define whether the webinar will be published or whether it will be as a draft. The webinar must be in published mode for attendees to be registered and start communicating via email.

Published: It is possible to trigger emails, push messages, and register participants.
Draft: You will not be able to send out emails or add participants to the webinar, you will only be able to add content to the webinar such as creating the website, adding speakers and sponsors.

Currency

Set the currency for the webinar.

Timezone

Select the timezone according to the location of the webinar.

Main Language

The main language determines the language that the backend platform and the basic structure of the webinar will be in. They can be predetermined by the administrator or defined by the user's device.

Content Language

The content language sets the language used for the content of the webinar, the language that will be displayed to the participants. They can be defined by device, or lots of other languages as well.

By clicking on View translations, you'll be able to visualize and delete the translations you have added to the platform, as shown below:

For more information on that, read Multilanguage Translation Support.

Main Page

It sets the page that will open every time an admin click this event in the company event list.

Content page

It's the page where attendees will land once they access the webinar for the first time after submitting the registration form.

Click here for further information on each content page option.

Place

Select a place listed in the company details. For more information, click here.

Hosted by

Select the organizer responsible for the webinar. The person must be an attendee of the event and must have admin permissions.

FAQ link

Frequently asked question (FAQ) pages help your business respond to the needs of your audience more quickly and appropriately. In case you have an FAQ page, you can add the link to this field.

Website Link

Add your official website link here. The link will be displayed in the Event tab in the mobile app and also when clicking on the company icon in the Virtual Lobby.

Terms of Service

Add the link to the terms of service for the event. They will be displayed on the registration form.

Click here for further information on the terms of service.

Virtual Address

Add a location to your virtual/online webinar. This information will appear on your Website, depending on the template you use.

This field will only be displayed if your event mode is set to Online.

Wireless information

Describe the name and password of your webinar's internet access point.

Contact information

You can enter the contact information with no character limit.

Created by

This states which administrator created the webinar and the date and time it was created.

Custom CSS

Cascading Style Sheet (CSS)

CSS stands for Cascading Style Sheet. Cascading style sheets are used to format the layout of Web pages. They can be used to adapt colors, layout, font, and other aspects of Web pages that previously could only be defined in a page's HTML.

By using the CSS tool you can edit your web pages. CSS is a language and therefore best used by developers. However, we have an FAQ that shows an example of how you can add background images to your web pages. Click here to learn more about this.

Facebook Pixel ID

Add your Facebook Pixel ID. To see more information on Facebook Pixel ID, click here.

Google Analytics ID

Enter your Google Analytics ID. This information will analyze the default structure of the default website or landing page used per project. Remember that the entire configuration of the GA must be done previously. To see more information on Google Analytics, click here.

Twitter Events Manager

Enter here your Twitter Events Manager ID, which allows you to manage your Twitter Website Tag, as well as set up conversion events to tell their system what actions you want to track. Click here for further information.

LinkedIn Insight Tag

Enter here your partner ID to track conversions and unlock insights about your audience. For more info, please have a look at this article.

Intercom Tag ID

If you have intercom chat support for speaking to your clients, you can now add the chat support pop-up to your Virtual Lobby events. Click here to learn how to do it.

Custom domain

Enables access to an external site having a unique domain. For more information, click here.

Custom email

You can add a custom email address and name to your webinar.

Custom email address: Emails sent for this webinar will come from this address once the DNS is registered.
Custom email name: Emails sent for this webinar will come with this name once the DNS is registered.

For more information, click here.

When you have finished editing it is important to press the End button in the top right corner to save the changes.

Reply-to email

When you send an email to a participant and they click reply, the reply message is typically sent to the email address listed in the 'From: header'. A Reply-To address is the email address that the reply message is sent when you want the reply to go to a different email address than the 'From: address'.

To add a reply-to email to your webinar, press Edit and add the desired email in the Reply-to email field. Press End to save the changes.

If not set, InEvent will use your custom email instead. If both are empty, the reply-to will be no-reply@inevent.com

Send Message

In the upper left of the page, you should see a button to send push notifications to all attendees simultaneously. This function is only available if you are not on the Edit mode.

You can also schedule the message to be sent at a certain time and date. To learn more about message scheduling, click here.

Downloading a webinar full report

InEvent offers a full report on your webinar that centralizes information from multiple event modules. This spreadsheet contains:

The list of all attendees and their details
All activities they attended
All sponsor rooms they visited
All comments they made
All questions they asked
All polls they answered
All files they downloaded

To generate this report, click on Edit and press Report in the upper left corner of the page.
Then, two pop-ups will appear as shown below. You can find your spreadsheet in your email or you can press Download and you will be directed to the Report center, where you will find all extracted reports.