Virtual Lobby Settings

Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session, or even several simultaneous sessions of individual conversations.

This article intends to show you how to set up the Virtual Lobby including how to create group rooms, how to check the Virtual Lobby analytics as well as how to set up the access policy and tools.

Before you go ahead, please check this article to learn how to set up your online event as well as your preferences for the Virtual Lobby in terms of design.

How do I set up the Virtual Lobby Settings?

To set up your Virtual Lobby preferences, go to Event > Virtual Lobby > and you will find the Settings tab on the left-hand side.

Virtual Lobby settings

Group rooms

When a group room is created in the Virtual Lobby (frontend), it will disappear as soon as all people inside the room left. On the other hand, if an administrator creates a group room in the platform (backend), it will be permanently displayed in the Virtual Lobby, even if the room is empty.

Group rooms

Click here to learn more about how to create group rooms.

Access policy

Define whether you would like the attendees to be able to join activities before their start time and after their end time.

Access policy
  1. Join sessions before starting

If you select No, the attendees will not be able to join the activities before their scheduled start time.

If you would like attendees to be able to join the room before all activities start, you will be given the option to decide if they should be able to join 5, 15, 30 minutes, or 1 hour prior to the activity's start time.

  1. Join sessions after ending

If you select No, the attendees will not be able to join activities after their scheduled end time.

If you would like attendees to be able to join the rooms after the activities end, select Yes.

If you would like to configure a different access policy for each activity, you can do so too. Click here for further information.
Networking roulette
Networking roulette
Using the networking roulette, participants will be able to engage in 1x1 meetings randomly assigned in the Virtual Lobby.

To set up the length of the networking sessions, go to Event > Virtual Lobby > Access policy and you will see a section called Networking Roulette.

Press Edit and set the maximum time allowed for each session. You should leave these fields empty if there's no limit on how long these sessions should be.

Networking roulette

Click here for further information on the networking roulette.

Analytics

Here you will be able to find the virtual lobby reports, including how many views your sessions have received, who has viewed your sessions, how long each attendee spent in your sessions.

Virtual Lobby analytics

For further information on the Virtual Lobby reports, click here.

Tools

To edit your Virtual Lobby tools, go to Event > Virtual Lobby > press Tools.

Virtual Lobby tools

Click here to learn more about each Virtual Lobby Tool.


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