Virtual Lobby Settings

Virtual Lobby is a tool that allows your events to happen virtually. An online environment that can broadcast from a large networking event, a single session or even several simultaneous sessions of individual conversations.

Before you go ahead, please check this article to learn how to set up your online event.

How do I access the Virtual Lobby Settings?

To edit your Virtual Lobby Settings, go to Event > Virtual Lobby > press Edit.

Virtual Lobby Settings

Under Settings, you can enable or disable the following features:

  1. Feed

if you enable it, the Virtual Lobby will display a series of content, overriding the event information.

News feed in the Virtual Lobby
  1. Sponsors

if you enable it, a list with all sponsors of the event will be displayed.

Sponsors tab in the Virtual Lobby
  1. Files

if enabled, all files used in the event and its activities will be downloadable.

Files tab within the sessions in the virtual lobby
  1. Random sponsors

if you enable it, sponsors booths will be sorted randomly on the Virtual Lobby each time the users access the main page. In case you disable it, the sponsors will be sorted alphabetically.

Sponsors sorted alphabetically and sorted randomly in the virtual lobby

  1. Random group rooms

If you enable it, group rooms will be sorted randomly on the Virtual Lobby each time the users access the main page.

Group rooms sorted alphabetically and sorted randomly in the virtual lobby

  1. Meetings

If you enable it, attendees will be able to schedule one-to-one meetings with other participants.

Meetings section in the Virtual Lobby

  1. Networking

If you enable it, the Virtual Lobby will show the list of attendees who are online in your event.

Networking tab in the virtual lobby

  1. Question

If you enabled it, participants will be able to send questions or post live Q&A during activities.

Questions tab within the session in the Virtual Lobby

  1. Comments

If you enable it, the Virtual Lobby will allow comments to be sent out during activities. You should see a Chat tab inside the room if Comments is enabled.

Chat tab within the session in the virtual lobby

  1. Polling

If you enable it, the Virtual Lobby will allow live polling and dynamic quizzes to be created and answered during activities. You should see a Poll tab inside the room if Polling is enabled.

Poll tab within the session inside the virtual lobby

  1. Profile lock

If you enable it, you will be restricting access to all the tools with personal data such as networking and profile editing.

Here's how it looks without the Profile lock:

Networking tool with profile lock disabled

But if the tool is enabled the personal data will not show up and just a regular popup will be displayed:

Networking tool with profile lock enabled

  1. Email lock

If you enable it, you will be blocking email from attendees on registration, networking and interactions.

Email Lock

  1. Hide welcome

If you enable it, the welcome card will be hidden so you will not have a banner with a description and cover at the top of your Virtual Lobby.

Welcome showing and Welcome hidden in the virtual lobby

  1. Hide sponsor logo

If you enable it, sponsor logos will not be display on the right side of your activities titles in the Virtual Lobby.

Sponsor logo displayed and sponsor logo hidden in the virtual lobby

  1. Collapse networking area

If you enable it, Networking and Group Rooms should collapse on the top bar instead of appearing on the bottom on the right-hand side of the screen.

The image on the left is how it would look like with this option disabled and the one on the right shows this option enabled with the Networking and Group Rooms section collapsed on the top bar.

Collapse networking area

If you enable the Collapse networking area option, it will not be possible to create group rooms on the Virtual Lobby main page. Group rooms will only be created on the backend by event organizers or on the page dedicated to group rooms.
  1. Hide people count

If you enable it, it will hide the eye counter icon that is displayed in the upper left of each room and shows the number of people inside it.

Hide people count disabled/enabled in the virtual lobby

Besides that, it will also disable the label count for the number of presenters and viewers present in each session under the People tab.

In the image on the left, you see a label that displays the number of presenters and viewers in that room. On the right, since the Hide people count was enabled, that label is not displayed.

Hiding counting label under the People tab

  1. Block content share

If you enable it, it should block the content share popup with options besides screen sharing, which means the presenters will not be able to share a PDF file or a video.

In the image below, on the left, you see three screen sharing options, which means the Block content share isn't enabled. On the right-hand side, the Block content share is enabled and there's only one option: to share the screen, the presenter will not see the options to share a PDF File or Video.

Blocking content share option

Click here for further information on screen sharing capabilities.


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