- How do I access the event details page?
- Cover Image
- Event Date and Time
- Event Name and Address
- Virtual Lobby
- Event Privacy: public/private
- Event Mode: in-Person/online
- General Description
- Event Nickname
- Social Networks
- Event and Invite capacity
- Guests allowed per registration
- Event Status: Publishing your event
- Searchable: Visible/invisible
- Main Language
- Content Language
- Main Page
- Content page
- Hosted by
- FAQ link
- Website Link
- Terms of Service
- Virtual Address
- Wireless information
- Contact information
- Created by
- Custom CSS
- Facebook Pixel ID
- Google Analytics ID
- LinkedIn Insight Tag
- Intercom Tag ID
- Custom domain
- Custom email
- Reply-to email
- Send Message
- Downloading an event full report
That initial information page is generally your event’s participant's first contact with the event itself and is important for all the information to be available and clear to them.
This article intends to explain to you all the settings options available on the event details page.
How do I access the event details page?
To configure the initial information of your event and that which will be the participant's first contact and experience via app, website, or Virtual Lobby, click Settings > Tools > Edit > scroll down to the InEvent Start section and enable the Details feature.
Then go to Event > Details. Press Edit to start making changes to your event details.
This image can be viewed by the participant on the app, website, and registration form. The desired size for the image is 1700x630 (px by px), and 5MB for gifs. Press the red bar with the folder icon to choose an image to upload.
Event Date and Time
- Event’s start: Date and time of the event’s start.
- Event’s end: Date and time of the event’s end.
- Begin of enrollment: Sets when the participant can sign up and interact with the app or other tools on the platform, as an application form.
- End of enrollment: Sets when the participant can no longer sign up and interact with the app or other tools of the platform.
- End of event access: Date on which the participants will no longer be able to access the event. In this case, they will return to the main page.
Event Name and Address
Change the initial name of the event or enter the address of the event, your geolocation, or the name of the space where it will take place in parentheses. The web will search automatically via Google Maps and add the location.
The map will be replaced with a Virtual Lobby's URL if you have selected as the event mode Online/Virtual.
Click here to learn more about the Virtual Lobby.
Event Privacy: public/private
This function is used to determine whether the event can be accessed publicly, or if it should be accessible by your listed attendees only. When you select Private, only those on the attendee list can join your event, and you will need to enter a password to limit access and make them invite-only.
- Private: When clicking on the event, it is necessary to enter a 4-digit password to access it via the app, website, or registration form. This is for the whole event and is considered a secondary level of security.
- Public: No password is required when clicking on the event or opening the website.
Event Mode: in-Person/online
- Hybrid: Has a physical address but also online sessions. By choosing this option, it will be possible to write the event's address, which will be located on the map. The link for the Virtual Lobby will also be available.
- Online/Virtual Lobby: Has no physical address and the online sessions are happening within the Virtual Lobby.
- In-person: Has a physical address. By choosing this option, it will be possible to write the address of the event and it will be located on the map.
- Online: Has no physical address and the online sessions are happening outside of the Virtual Lobby.
A description of the event itself, with no character limit.
You can create a unique URL by editing your events' Nickname. Simply click on the text to edit it.
Add social networking information like a public Facebook page, Instagram (hashtag), Twitter (both profile and hashtag), and RSS feed. For further information on social media links, click here.
Event and Invite capacity
- Event capacity: The number of attendees that can be enrolled in the event.
- Invite capacity: The number of attendees that can be enrolled in the event via the invitation list.
Guests allowed per registration
Define how many guests each attendee can bring to the event.
To enable this option go to Setting > Tools, click on Edit then scroll down to Registration and enable Guest Form to allow this option to be visible on the details page.
Event Status: Publishing your event
Define whether the event will be published or whether it will be as a draft. The event must be in published mode for attendees to be registered to your event and to start communicating via email.
- Published: It is possible to trigger emails, push messages, and register participants.
- Draft: You will not be able to send out emails or add participants to the event, you will only be able to add content to the event such as creating the website, adding speakers and sponsors.
Define if the event should be visible or not at search findings on mobile app and event directory, in other words, it will determine if the event can be viewed and accessed.
- Visible: Anyone can see the event after downloading the app from stores, even if they are not logged in to the app.
- Invisible: After logging into the app, only participants who are registered for the event will be able to see it.
Set the currency for the event.
Select the timezone according to the location of the event.
The main language determines the language that the backend platform and the basic structure of the event will be in. They can be predetermined by the administrator or defined by the user's device.
The content language sets the language used for the content of the event, the language that will be displayed to the participants. They can be defined by device, or lots of other languages as well.
By clicking on View translations, you'll be able to visualize and delete the translations you have added to the platform, as shown below:
For more information on that, read Multilanguage Translation Support.
It sets that page that will open every time an admin click this event in the company event list.
It's the page where your attendee will land once he accesses the event for the first time after submitting the registration form.
Click here for further information on each content page option.
Select a place listed in the company details. For more information, click here.
Select the organizer responsible for the event. The person must be an attendee of the event and must have admin permissions.
Frequently asked question (FAQ) pages help your business respond to the needs of your audience more quickly and appropriately. In case you have an FAQ page, you can add the link to this field. The FAQ page will be displayed on the attendee center in the Virtual Lobby.
Add your official website link here. The link will be displayed in the Event tab in the mobile app and also when clicking on the company icon in the Virtual Lobby.
Terms of Service
Add the link to the terms of service for the event. They will be displayed on the registration form.
Click here for further information on the terms of service.
Add a location to your virtual/online event. This information will appear on your Website, depending on the template you use.
Describe the name and password of your event's internet access point.
You can enter the contact information with no character limit.
This states which administrator created the event and the date and time the event was created.
Cascading Style Sheet (CSS)
By using the CSS tool you can edit your web pages. CSS is a language and therefore best used by developers. However, we have an FAQ that shows an example of how you can add background images to your web pages. Click here to learn more about this.
Facebook Pixel ID
Add your Facebook Pixel ID. To see more information on Facebook Pixel ID, click here.
Google Analytics ID
Enter your Google Analytics ID. This information will analyze the default structure of the default website or landing page used per project. Remember that the entire configuration of the GA must be done previously. To see more information on Google Analytics, click here.
LinkedIn Insight Tag
Enter here your partner ID to track conversions and unlock insights about your audience. For more info, please have a look at this article.
Intercom Tag ID
If you have intercom chat support for speaking to your clients, you can now add the chat support pop-up to your Virtual Lobby events. Click here to learn how to do it.
Enables access to an external site having a unique domain. For more information, click here.
You can add a custom email address and name to your event.
- Custom email address: Emails sent for this event will come from this address once the DNS is registered.
- Custom email name: Emails sent for this event will come with this name once the DNS is registered.
For more information, click here.
To add a reply-to email to your event, press Edit and add the desired email in the Reply-to email field. Press End to save the changes.
In the upper left of the page, you should see a button to send push notifications to all attendees simultaneously. This function is only available if you are not on the Edit mode.
You can also schedule the message to be sent at a certain time and date. To learn more about message scheduling, click here.
Downloading an event full report
InEvent offers a full report on your event that centralizes information from multiple event modules. This spreadsheet contains:
- The list of all attendees and their details
- All activities they attended
- All sponsor rooms they visited
- All comments they made
- All questions they asked
- All polls they answered
- All files they downloaded