Email creator - InEvent Webinar
This article intends to teach you how to send personalized emails or some specific communication that you want to pass to your webinar attendees or some predetermined list.
Types of emails
There are two types of email: automatic emails and customized emails.
- Automatic emails
You can use the email creator tool to customize automatic emails such as:
- Admission email
- Rejection email
- Confirmation email
- Customized emails
The Email creator allows webinar organizers to send invitations and personalized emails to your invitees, attendees and also to custom lists of people.
How do I create a customized email?
To create a personalized email press Marketing > Email creator.
Then in the top left corner press the + New email button, enter the email subject, then choose a Template and press the blue Create button.
After adding the subject of your email and choosing the email template, you will be directed to the design and customization page of the email. The first step is to define the design (title, text, typography letter size and format, image inclusion, social networks, footer, dynamic links and dynamic content, background colors, and margins.
To customize the email, you must drag the chosen options from the left into the email on the right, as shown below.
To add text and links to your email click where it says: Your email contents here
An edit box will open up on the left side. Here you can enter your Dynamic content which contains either information about your webinar or information about a person. You can add Dynamic links for example to your website, registration form, download page, and account page. Also, you will be able to add images, tables, links, forms and edit the format of the email.
Click here for further information on how to use the dynamic content.
Once you have finished editing your email, you can proceed to choose the recipients of your email by clicking Target.
In the Target section, there are two drop-down boxes that will help you select recipients. The boxes are highlighted below:
The first drop-down box allows you to choose the group of people who will receive your email, as highlighted below:
In the drop-down box above, you can choose from the following groups:
- All attendees
- All invited
- All registrants
- Members of Custom lists you have created
Afterwards, using the second drop-down box, you can select members of the chosen group as recipients or further specify them using various filters, as shown below:
Using the drop-down box above, you can choose from several options. By choosing Manual selection, you can manually select recipients by ticking the box beside the recipient's name, as shown below:
By choosing All, you can select all group members as recipients.
Filters are available depending on the group you have chosen in the first drop-down box, with the specifics listed below:
- All attendees
- Refer to this this article for Attendee filters.
- All invited
- Refer to this this article for Invitee filters.
- All registrants
Filters available for this option are:
- Pending purchase: Registrants who have not completed their purchase
- Enrolled: Enrolled attendees
- Waitlist: People who are still waiting for approval
- Members of Custom lists you have created. Only Manual selection will be available for this option.
Once you have finished selecting the recipients of your email, you can proceed to review and send the email by clicking Review.
Review & Send
In the Review section, we can verify the subject of the email and also set the time the email will be sent. You can schedule the specific date and time that you prefer to send the email. To do this, click on the Edit button in the Send email field.
After setting this information, click on the blue Save button and then press the green Send button.
In addition, you can also create a trigger for your email, such as sending it as soon as someone responds to a specific form. To do this, click Edit in the Trigger field.
Select the form option that you want to link to the email and click the blue Save button
How do I preview an email before sending it?
You can preview the email on a computer or on a smartphone, or you can send a preview to your email.
To preview the email, press the orange Preview button in the top right corner of the email creator page. Then, press the blue Send preview button if you would like to send the preview email to yourself or another user.
Choose the email address from the drop-down bar and press the blue Send preview button.
To learn how to check email statistics, resend, copy, delete an email and unsubscribe from the email list, click here.