Speakers

Manage the event speakers in a simple and efficient way. All inserts and changes made to the platform are automatically updated in the event App, website, and/or Virtual Lobby.

Presenter vs Linked Speaker

It is important to understand the difference between Presenter and Linked Speaker, so you can choose which one suits best your type of event.

Below you find the common capabilities for both presenters and linked speakers:

Now that we have listed the common capabilities, here is what distinguishes one from another:

  • Presenter: this is a type of permission an admin can choose for the attendee. It will allow this person to access all the activities with the capabilities described above.
  • Linked Speaker: this is a way to grant an attendee presenter permissions restricted to certain activities.

Regardless of which option you may choose, either as a presenter or linked speaker, if you want their profile to be displayed at the website or at the details of an activity, you have to create a Speaker profile. To do so, please read the next section and follow the steps listed below.

How do I add a new speaker?

In case you decide to give all speakers the Presenter permission, once you add the attendees to your event you can change their permission to grant them access to all activities. But as mentioned previously, both will need to be listed under Event > Speakers anyhow.

  1. At the dedicated Speakers page

When you navigate on Event > Speakers, you will find the option to click the + Add speaker button. At the new window type the speaker's name and the category (optional). Once the information has been entered, click on the blue Create button.

Keep in mind that this action only creates the Speaker profile, you still need to link with his Attendee profile to give them access to the Virtual Lobby.

  1. While adding an attendee

Another way to add a Speaker is to select the box for the Speaker profile while adding a new user under People > Attendees.

associate user with speaker profile
If you select this option, this person will automatically appear under Event > Speakers and have their Speaker profile linked to their attendee profile, and therefore all the information added will be synched.
  1. Via spreadsheet

You will be able to add multiple Speakers at once via spreadsheets. To do so, you will need to import an excel spreadsheet with all the information filled out. At the Event > Speakers page, press  Edit > Import > Download demo file.

Gif on how to bulk add speakers
Only the Name field (Column A) is required, the other columns are optional and can be left blank.

Then, enter the speaker's information onto the excel sheet. After saving the changes to the file you must upload the excel sheet back to the platform. To do this, click Edit > Import. Then, press the green button, select the file, and press Import.

Importing speakers in bulk

Can I filter the Speakers on the Attendees' List page?

Yes, if you wish to verify if an attendee is linked to a Speaker you can use the filter option while at People > Attendees > and select the filter Linked Speakers. A list of your linked Speakers will appear and you can also open the Speaker profile in a different tab by clicking on the mortarboard icon:

With the new tab open you will be able to edit the Speaker's profile as shown in the next section.

Can I edit the Speaker's information?

To add or edit information, click on Edit and then click on the speaker's name. The Speaker information will appear on the right side. Click End after finishing the modifications. 

You can change or add new information related to:

  1. Image

The desired image size is 750 x 750 (px by px). There are two options to insert photos:

  • External folder - click the red button and select an image from your computer, cloud, etc
  • Internal folder - When you select the Library, a new window will pop-up where you can Upload and select the images for all the speakers at once. It is also possible to insert images through ZIP archives. After uploading, you can associate the images with the correct Speaker profile.
  1. Linked attendee

This feature is to ensure your speakers will have access to the Virtual Lobby and therefore be able to enter the session they will present prior to the activity's starting time. It will also ensure having presenter capabilities (control over camera and microphone).

First, press Edit and link the attendee profile to the matching speaker, and press End when you're done.

This action can also be done via spreadsheet by using the column linkAttendee.
  1. Additional information

It's possible to create a complete Speaker's profile by adding the role, company, email, and all related social networks such as: Facebook, Instagram, Linkedin, Twitter, and website.

You can also write a text telling the Speaker's story and achievements at the Mini-bio field. And if a Speaker tag is created you can associate them with the Speaker's profile by clicking +Tag or by adding the tags to the spreadsheet that will be uploaded.

This information will be available to attendees in both the app and the website.

To learn how to create tags, click here.

You can link speakers to the activity by clicking Agenda > Activities. Click on Edit then choose an Activity. In the window that appears on the right, press Speakers, select the speaker using the drop-down bar, and then press Add speaker. When you have finished, press End and the speaker will be linked to the activity.

This action can also be done via spreadsheet. You should add any associated activities, split by comma or semicolon, to the Activities column in the default demo file.


To learn how to create activities, click here: Agenda Management

Can I change the order of the speakers?

To change the order the speakers are being displayed, click on Edit and then drag the speaker to the correct position using the dotted icon, outlined in the image below.

screenshot speakers > edit

Can I use speakers from my previous events?

Yes, once you create a speaker in an event, they will be saved on the company level so you can use them again for new events, saving you time.

Click on + Add speaker and once you begin to type the speakers' name, a drop-down box will appear with previously saved speakers

Speakers from other events

All the content from that speaker will be pulled to your new event.

Can I send the speakers an automatic email?

When entering speakers' information onto the excel sheet, you will see a column that says Should send the confirmation email if it is a new attendee?

To answer this question, use 0 for No and 1 for Yes.

In case you didn't link the speaker to their attendee profile, you can safely ignore this question.

Click here for further information on the confirmation email.

How to send a notification email to speakers


How Did We Do?