Setting up your events

To have the best experience possible with InEvent, it's important to make sure that all settings have been done correctly in your event, according to your needs. You can follow this guide to help you get started on creating your event!

The first step is to create an event. To do so, on your company level page, select Events on the left bar menu, and then click on + New Event.

Choose a name for your event, and you can also choose a template for it as well. To learn more about templates, click here: Templates

When you're done, click on Create.

Before starting to add any content or information to your event, it's important to check and adjust the Tools available for your event.

To check those, go to Settings > Tools.

Here you have some pre-defined tools according to your plan, and these can be disabled if you wish. However, some features can be enabled regardless of the chosen plan. Most of these are under the Control, Block, and Extra tabs.

To learn more about this, click here: Set Event Tools

With that done, you can now start setting up your event!

  1. Event Details

On the details page, you'll be able to configure the basic information on your events, such as a cover banner, end and start date, event privacy and mode, etc.

To check out all topics covered here, please review the Event Details FAQ

  1. Sponsors, Speakers, Content

With details set up, you can start adding the basic information to your event. It's important to have this as one of your first steps to ensure that everything on the event's structure is ready before people have access to it.

This step is made up of 3 different elements:

  • Event > Sponsors: add companies that are funding your event. On the Sponsors page, you can set contact information, give them a virtual room (if your event is online), as well as create ads for them.
Check out the Sponsors FAQ for more information
  • Event > Speakers: enter information on who's speaking at your event.
Check the Speakers article to understand and learn more about what's needed to add speakers to your event.
  • Event > Content: This area of the event is divided into 4 subareas. Please click on each heading to navigate to the relevant FAQ:
    • Feed - A way of interacting with attendees with posts or by linking your social media accounts.
    • Files - Place where you can upload files relevant to your event.
    • Photo Gallery - Area to post photos related to the event
    • Feedback - Place to create a feedback form related to the event as a whole

  1. Activities

On Agenda > Activities, you'll be able to add sessions on to your event. These sessions can be both online or not, and online sessions can be configured to be as live-stream, pre-recorded content or even integrate it with 3rd party applications.

Check out the Activities FAQ to learn more about this and how to go about each step on setting them up.

  1. Registration

When applicable, the registration form should be set up at this moment. Registration is available for the Essential, Express, Advanced, and Full plans.

To access your registration form, go to Marketing > Registration > Registration Form. Here, you'll be able to add/delete questions, check the answers, and share your form.

At this stage, you'll also be able to set up tickets for your event if it's ticketed.

To learn more about Registration and Ticketing, check their FAQ articles by clicking here: Registration Form & Ticket Management

  1. Customizing your event

With all the basic structure done, it's time to start customizing your event. This can be done through Tabs, Tags, and Headings. Please check each of the following bullet points to go to the according FAQ:

  • Tabs - A place to change and customize the tabs that appear on both your mobile App and online Virtual Lobby.
  • Event Tags - These are a way of organizing your event, and can be applicable to Speakers, Sponsors, Activities, and Attendees.
  • Headings - On the Headings page you'll be able to change default texts and messages that are shown throughout your event.

Besides those customization features, there's a way of changing and making direct appearance changes on the Virtual Lobby (on available layouts, background images, and default font, for example). To do so, you'll have to go to Event > Virtual Lobby.

To learn more about how to customize the Virtual Lobby to your liking, check its FAQ article out by clicking here: Virtual Lobby
There are some visual customizations available for the Virtual Lobby by alterations in the CSS code. To learn more about this, click here: Custom CSS for Attendee Center

  1. Interacting with your attendees

Now it's time to set up all features that include any type of interaction with your participants. That can be in the form of:

Polling - Place to send out questions with pre-determined answers to engage attendees

Questions - Now available on both the App and Virtual Lobby, people can send out questions in a specific place, which can be voted up by other attendees in order to get attention from the speakers.

Comments - Area where participants can send out comments and chat with speakers, but also with one another

Gamification - A way of stimulating and engaging your participants in your event.

To learn more about each interaction feature, follow their headings to the respective FAQ for more information.

  1. Setting up the confirmation email

    At this point, it is crucial to check out your confirmation automatic email before adding any attendees to the platform. That is due to the fact that since the confirmation emails are triggered automatically once an attendee is added to the event, it is imperative to have that email set up according to your needs and matching up with the event's branding and aesthetic.
To learn more about Automatic emails. how they work and how to make changes, click here: Confirmation Email
  1. Attendees

With all other steps concluded, it's finally time to start adding people to the platform. That can be through either the Registration Form, where people enroll themselves, or by the event hosts manually adding people to the participants' list.

Check out the Attendees List FAQ to learn more about how it works and which information is included for each attendant.

And just like that, you're done! You are all set up and ready to have an innovative experience with your online events! Don't forget to after it's done to go and check the Analytics to see how has your event performed in regards to attendance, engagement, and much more!

To learn more about Analytics, which data is available, and how to get reports on it click here: Live Analytics and Virtual Lobby Analytics


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