E-mail creator: dynamic content

With the Dynamic content, it’s possible to personalize your email, important data from your event and direct this information to all your attendees.

Before you go ahead, make sure to read the Email Creator article to learn how to create and edit emails.

How do I add dynamic content to my email?

To add dynamic content to the email, you'll need to either select a typograph box or edit the text displayed in the body of your email. ​

To customize the email, you must drag the chosen options from the left into the email on the right.

Gif on how to use dynamic content

In the left-hand side menu, under Text contents, you will have a few options, including Dynamic links, Dynamic contents, Forms and Activities.

Dynamic links, dynamic content, forms and activities

Below we will describe each one in detail.

This section will include the following options that you can add to your email:

Dynamic links
You can add as many dynamic links as you need and when your attendees click on the link in the email they will be taken directly to the page chosen.
  • Website: This inserts the link for your event website which can be visited by the attendees. Click here to know more about websites.
  • Registration form: If enabled, the link will lead attendees to the form needed to enroll for the event. Click here to know more about registration forms.
  • Registration form RSVP yes: The link directs guests who have been sent an invite to confirm their attendance with just a Yes click and they become automatically enrolled to the event. The Invite requirement and RSVP form have to be enabled for this option to work.
  • Registration form RSVP no: The link directs guests who have been sent an invite to confirm their attendance. When they click on No, they are automatically disenrolled from the event. The Invite requirement and RSVP form have to be enabled for this option to work.
  • Certificates: If you have created attendance certificates for your event, the link will direct attendees to their certificates which can be downloaded or printed.
  • Virtual Lobby activities: The link includes an individual token ID redirecting attendees to join the specific activity selected.
  • Download page: This link leads attendees to the download page where they can get the InEvent app on IOS or Android.
  • My account page: This link takes attendees directly to the specific tab My account in the Virtual Lobby where they can see all about their profile.
  • My agenda page: This link leads attendees directly to the specific tab My Agenda in the Virtual Lobby where they can see all activities scheduled in the event. Click here to know more about it.
  • My files: This link directs attendees to the specific tab My files where they can view all uploaded files and documents. To learn about uploading Files and documents to your event, click here.
  • Virtual Lobby: By default, this link will direct attendees to the Virtual Lobby tab. You can also change the entry page to another tab by clicking on the insert/edit link button under text contents and editing the URL.

The information displayed in the email can be edited, meaning you can change what is written to whatever you need and still retain the link. Just click on the button insert/edit link on the Text content box.

Dynamic contents

The dynamic contents is broken into two parts: Event and Person which contains the event’s related data and also the attendee’s data which can be added to your email.

Event and Person's dynamic content
Event

Under Event, we have this list:

  • Name: This adds the name of your event which is what attendees will see in their emails. Click here to learn how to name your event.
  • Address: If you are holding an In person or Hybrid event, the attendees will see the address of the event. Click here to learn how to set your event address.
  • Virtual Lobby: Attendees will receive a magic link which will direct them to the Virtual Lobby of the event.
  • Start date: Attendees will see the start date of the event in their emails. To learn about setting your event's start date, click here.
  • Start time: Attendees will see the start time of the event in their emails. Click here to learn how to set your event's start time.
  • End date: Attendees will see the end date of the event in their emails. Click here to learn how to set your event's end date
  • End time: Attendees will see the end time of the event in their emails. Click here to learn how to set your event's end time.
  • Description: Attendees will see the general description of the event. To learn how to add a description to your event, click here.
  • Agenda: Attendees will see a table containing the names of activities scheduled for your event, their beginning and end date, as well as the option to add these activities to their calendar. To learn more about agenda management click here.
  • Meetings: Attendees will see their scheduled meetings with other participants, the beginning and end time of these meetings as well as its link and option to add to calendar. To learn more about meetings, click here.

Person

Under Person, we have this list:

  • First name: The first name of the attendees will be used in the email being sent to them.
  • Last name: This will input the last name of the attendees in the email.
  • Full name: This will input the full name of the attendee in the email.
  • Username: This will show the username of the attendee in the email.
  • Role: The role of the attendee will be inputted in the email being sent.
  • Company: The attendee's company name will be inputted in the email being sent.
  • Telephone: The attendee's telephone number will be inputted in the email being sent.
  • Custom message: This will show the custom message created in the Intro/Message/Itinerary section of an attendee column when they have been added to an event. Click here to learn how to add attendees to your event.
  • Form answers: Attendees will see their answers to the custom forms they filled. To learn about Custom forms, click here.
  • Session: The attendees will see the agenda table which contains the list of activities they are enrolled in with their beginning and end date, as well as the option to add to their calendar. Click here to know more about agenda management.
  • Certificate: The attendees will see a table containing the list of the activities they have attended. The link to their certificate will be attached to the name of the activity. The activities must have the Attendance tracking feature enabled to confirm the attendance of participants. Click here to learn more about attendance tracking.

Here’s an example of how the dynamic contents looks on the email creator and how it will look on the email the attendees will receive:

Example of dynamic content being displayed on an email
When clicking on Add to Calendar, a new tab will open with the option to add the activities individually on Google Calendar, Microsoft Outlook, and Apple Calendar. For more information about the ics. file click here.
One information that can be added is the password for your attendees by adding the text {{password}} manually in your email. Click here for further information on how to do so.

Forms

This will enable you to add the Custom forms created as a link in your email.

Text content > Forms

To learn more about Custom forms click here.

To add the registration form to your email you should use the dynamic links.

Can I add a calendar invite for specific activities?

Check this article to learn how to add a calendar invite for specific activities to your emails.


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