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E-mail creator: dynamic content and links

InEvent author Updated 1 month ago by Chioma Okenwa

How do I add dynamic content to my email?
Can I add a calendar invite for specific activities?

With the Dynamic content, it’s possible to personalize your email, important data from your event and direct this information to all your attendees.

Before you go ahead, make sure to read the Email Creator article to learn how to create and edit emails.

How do I add dynamic content to my email?

To add dynamic content to the email, you'll need to either select a typograph box or edit the text displayed in the body of your email.

To customize the email, you must drag the chosen options from the left into the email on the right.

In the left-hand side menu, under Text contents, you will have a few options, including Dynamic links, Dynamic contents, Forms and Activities.

Below we will describe each one in detail.

Dynamic links

This section will include the following dynamic links that you can add to your email:

There is no limit to dynamic links in an email. When attendees click the link in their email, they will be directed to the linked page.

Data	Dynamic link URL	Description
Website	`{{eventPageUrl}}/hotsite.php`	This inserts the link for your event website which can be visited by the attendees. For more information, refer to our Website article.
Registration form	`{{eventPageUrl}}/form.php?username={{username}}&email={{email}}`	If enabled, the link will lead attendees to the form needed to enroll for the event. For more information, refer to our Registration Form article.
Registration form RSVP yes	`{{eventPageUrl}}/form.php?username={{username}}&email={{email}}&rsvp=1`	The link directs guests who have been sent an invite to confirm their attendance with just a Yes click and they become automatically enrolled to the event. The Invite requirement and RSVP form have to be enabled for this option to work.
Registration form RSVP no	`{{eventPageUrl}}/form.php?username={{username}}&email={{email}}&rsvp=0`	The link directs guests who have been sent an invite to confirm their attendance. When they click on No, they are automatically disenrolled from the event. The Invite requirement and RSVP form have to be enabled for this option to work.
Certificates	`{{eventPageUrl}}/certificate.php?tokenID={{tokenID}}&certificateID=[your_certificate_id_here]`	If you have created attendance certificates for your event, the link will direct attendees to their certificates which can be downloaded or printed. To ensure you have the correct `certificate ID` value, we recommend you to use the Dynamic links drop-down tool.
Virtual Lobby activities	`{{eventPageUrl}}/live.php#?tokenID={{tokenID}}`	The link includes an individual token ID redirecting attendees to join the specific activity selected. To ensure you have the correct activity `token ID` value, we recommend you to use the Dynamic links drop-down tool.
Download page	`{{eventPageUrl}}/app.php`	This link leads attendees to the download page where they can get the InEvent app on iOS or Android.
My events page	`{{eventPageUrl}}/event-list.php?tokenID={{tokenID}}&magicLink=1`	This link takes attendees directly to the My events tab in the Virtual Lobby, where they can see all the events they are registered in.
My account page	`{{eventPageUrl}}/my-account.php?tokenID={{tokenID}}&magicLink=1`	This link takes attendees directly to the specific tab My account in the Virtual Lobby where they can see all about their profile.
My abstracts page	`{{eventPageUrl}}/abstract-review.php?tokenID={{tokenID}}&magicLink=1`	This link takes attendees directly to the specific tab Abstracts in the Virtual Lobby where they can fill, review and approve the Abstract form, depending on their permissions. Refer to the Abstracts article for more information.
My agenda page	`{{eventPageUrl}}/my-agenda.php?tokenID={{tokenID}}&magicLink=1`	This link leads attendees directly to the specific tab My Agenda in the Virtual Lobby where they can see all activities scheduled in the event. For more information, refer to our My Agenda article.
My files	`{{eventPageUrl}}/file-manager.php?tokenID={{tokenID}}&magicLink=1`	This link directs attendees to the specific tab My files where they can view all uploaded files and documents. For more information, refer to our Files and Documents article.
My voucher	`{{eventPageUrl}}/voucher.php?enc={{qr-code}}`	This link directs attendees to their voucher, which contains information about QR codes, flights, shuttles, and many more. For more information, refer to our Digital Ticket Voucher article.
Virtual Lobby	`{{eventPageUrl}}/live.php?tokenID={{tokenID}}&magicLink=1`	By default, this link will direct attendees to the Virtual Lobby tab. You can also change the entry page to another tab by clicking on the Insert/edit link button under text contents and editing the URL.
Ticket manager	`{{eventPageUrl}}/ticket-manager.php?tokenID={{tokenID}}&magicLink=1`	This link directs attendees to My tickets tab in the Virtual Lobby where they can review and manage their tickets. For more information, refer to our Attendee Center article.

The information displayed in the email can be edited, meaning you can change what is written to whatever you need and still retain the link. Just click on the button Insert/edit link on the Text content box.

Dynamic contents

The dynamic contents is broken into two parts: Event and Person which contains the event’s related data and also the attendee’s data which can be added to your email.

Event

A list of Event-related dynamic content can be found in the table below:

Dynamic content tags can be directly typed in text fields. They will automatically be converted into dynamic content in emails sent to recipients.

Data	Dynamic content tag	Description
Name	`{{event-name}}`	This adds the name of your event which is what attendees will see in their emails. For more information on changing the name of your event, refer to our Event details article.
Address	`{{event-map-address}}`	If you are holding an In person or Hybrid event, the attendees will see the address of the event.
Virtual Lobby	`{{event-address}}`	Attendees will receive a magic link which will direct them to the Virtual Lobby of the event.
Start date	`{{event-date-begin}}`	Attendees will see the start date of the event in their emails. For more information on setting your event start date, refer to our Event details article.
Start time	`{{event-time-begin}}`	Attendees will see the start time of the event in their emails. For more information on setting your event start time, refer to our Event details article.
End date	`{{event-date-end}}`	Attendees will see the end date of the event in their emails. For more information on setting your event end date, refer to our Event details article.
End time	`{{event-time-end}}`	Attendees will see the end time of the event in their emails. For more information on setting your event end time, refer to our Event details article.
Description	`{{event-description}}`	Attendees will see the general description of the event. For more information on adding a description to your event, refer to our Event details article.
Agenda	`{{agenda-table}}`	Attendees will see a table containing the names of activities scheduled for your event, their beginning and end date, as well as the option to add these activities to their calendar. For more information, refer to our Agenda management article.
Meetings	`{{meeting-table}}`	Attendees will see their scheduled meetings with other participants, the beginning and end time of these meetings as well as its link and option to add to calendar. For more information, refer to our article on Meetings.

Person

A list of Person-related dynamic content can be found in the table below:

Data	Dynamic content tag	Description
First name	`{{first-name}}`	The first name of the attendees will be used in the email being sent to them.
Last name	`{{last-name}}`	This will input the last name of the attendees in the email.
Full name	`{{name}}`	This will input the full name of the attendee in the email.
Username	`{{username}}`	This will show the username of the attendee in the email.
Email address	`{{email}}`	This will show the email address of the attendee in the email.
Role	`{{role}}`	The role of the attendee will be inputted in the email being sent.
Company	`{{company}}`	The attendee's company name will be inputted in the email being sent.
Telephone	`{{telephone}}`	The attendee's telephone number will be inputted in the email being sent.
Custom message	`{{custom-message}}`	This will show the custom message created in the Intro/Message/Itinerary section of an attendee column when they have been added to an event. For more information, refer to our article on how to add attendees to an event.
Form answers	`{{form-table}}`	Attendees will see their answers to the Registration forms they have filled. For more information, refer to our Registration Form article.
Hotel information	`{{hotel-table}}`	Attendees will see their Hotel information table, containing information such as hotel name, check-in and check-out dates, and hotel address. For more information, refer to our Hotel management article.
Sessions	`{{my-agenda-table}}`	The attendees will see the agenda table which contains the list of activities they are enrolled in with their beginning and end date, as well as the option to add to their calendar. For more information, refer to our Agenda management article.
Certificate	`{{presence-table}}`	The attendees will see a table containing the list of the activities they have attended. The link to their certificate will be attached to the name of the activity. The activities must have the Attendance tracking feature enabled to confirm the attendance of participants. For more information, refer to our Attendance tracking article.
Payment details	`{{payment-details}}`	Attendees will see a table containing their payment details, containing information such as payment type, purchase identifier, and purchase date. This dynamic content is available for automatic emails related to payment actions and process. For more information, refer to our Confirmation email and other automatic emails article.
Payment management	`{{payment-management-table}}`	Attendees will see a button that leads to My tickets to review their ticket purchases. This dynamic content is available for automatic emails related to payment actions and process. For more information, refer to our Confirmation email and other automatic emails article.

Here’s an example of how the dynamic contents looks on the email creator and how it will look on the email the attendees will receive:

When clicking on Add to Calendar, a new tab will open with the option to add the activities individually on Google Calendar, Microsoft Outlook, and Apple Calendar. For more information, refer to our Calendar invites article.

Dynamic content for automatic emails

Some Dynamic links and Dynamic content are linked to automatic email triggers and therefore can only be used in certain automatic emails.

For more information on Dynamic content for automatic emails, refer to our Confirmation email and other automatic emails article.

Forms

This will enable you to add the Custom forms created as a link in your email.

For more information, refer to our Custom Forms article.

To add the registration form to your email you should use the dynamic links.

Abstract forms

This will enable you to add the Abstract form and Review form as a link in your email. By clicking on the Abstract form drop down, you can send the Abstract form via email to attendees by selecting Abstract form. To send the Review form to reviewers, select Review form

Refer to our Abstracts management article to learn more.

Can I add a calendar invite for specific activities?

Check this article to learn how to add a calendar invite for specific activities to your emails.

E-mail creator: dynamic content and links